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14forty Logo 14forty · Hospitality and Tourism

Weddings & Special Events Coordinator

United Kingdom, Oxford Employment contract 29556.00 GBP / Year · Job Posted June 10, 2026
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Job Description

We are seeking a passionate and highly organised Weddings & Special Events Coordinator to join our Events Team. This exciting role is responsible for coordinating weddings, private celebrations, and special events from initial enquiry through to successful delivery. The successful candidate will be the key point of contact for clients, ensuring every detail is planned and executed to the highest standard while delivering an exceptional customer experience throughout the journey.

Job Responsibility

  • Manage wedding and special event enquiries, conducting venue show rounds and consultations
  • Build strong relationships with clients and guide them through every stage of the planning process
  • Prepare proposals, contracts, function sheets, and event documentation accurately and efficiently
  • Coordinate all event details with operational departments, including Food & Beverage, Kitchen, Housekeeping, and Front Office teams
  • Conduct planning meetings and final details appointments with clients
  • Ensure all client requirements are communicated clearly and delivered effectively
  • Support achievement of revenue targets through proactive upselling and cross-selling opportunities
  • Maintain accurate records within venue systems and CRM platforms
  • Assist with wedding showcases, open days, and promotional events
  • Provide on-the-day event support where required to ensure seamless execution
  • Maintain excellent knowledge of venue facilities, packages, and market trends
  • Deliver outstanding customer service while maintaining high levels of professionalism

Requirements

  • Previous experience within weddings, events, hospitality, or venue coordination
  • Exceptional organisational and time-management skills
  • Excellent communication and interpersonal abilities
  • Confident managing multiple projects and deadlines simultaneously
  • Strong attention to detail and problem-solving skills
  • Proficient in Microsoft Office and event management systems
  • Flexible approach to working hours, including occasional evenings and weekends
  • Passionate about creating memorable guest experiences

What we offer

  • Healthcare benefits, including dental, optical and therapy treatments (Medicash)
  • Free annual healthcare check (Aviva Digicare)
  • Exclusive Benefits & Wellbeing site (Perks at Work)
  • Entertainment discounts - up to 55% off cinema tickets
  • Health & Wellbeing discounts - Discounts for Nuffield Health (20%) and Pure Gym (10%)
  • Travel discounts - Discounts with holiday companies such as TUI and Expedia
  • Shopping discounts - Save up to 15% at high street and online stores by purchasing Shopping Cards
  • Meals on duty
  • Vodaphone discounts
  • Pension scheme and Life Assurance
  • Employee Assistance Programme
  • 23 days + BH's and additional day off for your birthday
  • 2 days additional leave, following return from Maternity leave during first year back
  • Competitive and supportive family benefits
  • Day off for baby's first birthday
  • Holiday purchase scheme
  • On-going training & development and career pathways
  • Professional subscriptions paid
  • Financial wellbeing programme and preferred rates on salary finance products
  • Performance and recognition programmes
  • Career development and progression opportunities across Levy UK & Ireland and Compass Group
  • Industry-leading learning and development programmes
  • Refer-a-friend scheme
  • Recognition awards and long service awards
  • Uniform provided where applicable
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