Warranty Coordinator / Project Assistant Job at Cypress Homes (Appleton)

Warranty Coordinator / Project Assistant

We build more than homes, we build trust. If you're the kind of person who loves...

Location

United States , Appleton

Salary:

21.00 - 26.50 USD / Hour

Cypress Homes

Expiration Date

Until further notice

Requirements

Solution-focused fixer who stays cool under pressure and hates leaving things unfinished
True team player
Comfortable with basic hand tools and willing to do minor repairs yourself
Excellent communicator (written and in-person) with a service-first mindset
Valid driver's license and clean record
1 to 3 years in residential construction, warranty/service, or customer-facing roles is great, but the right attitude and aptitude beat years of experience every time

Job Responsibility

Partner with Project Managers on pre-closing punch lists and final homeowner walk-throughs
Own the warranty process from start to finish
Keep job sites clean, run materials and permits, stage model homes, and jump in wherever the team needs an extra set of hands
Spot quality or safety issues and speak up
Build real relationships with homeowners, trades, and teammates

What we offer

Paid holidays
generous PTO
401k with company match
Health, Dental, Life, Short-term and Long-term Disability Insurance, and AD&D Insurance

Fulltime

Administrative Assistant - Project Coordinator - Construction

Under the supervision of the Business Development Manager, you will act as the c...

Location

Canada , Montreal

Salary:

30.00 - 35.00 CAD / Hour

Randstad

Expiration Date

July 03, 2026

Requirements

DCS (DEC) in project management or a related field
Relevant experience in a technical field related to construction or security
Bilingualism is essential to communicate with a diverse clientele
Sharp sense of priorities
Resourcefulness
Surgical precision
Strong team spirit

Job Responsibility

Perform data entry for cost tracking and transmit relevant information to the project coordinator for optimal management
Proceed with purchases from suppliers according to approved quotes and manage delivery slips as well as merchandise returns (including warranties)
Establish work team schedules and coordinate pickup times with technicians
Confirm appointments with clients, validate work planning, and ensure rigorous follow-up on site progress

What we offer

Monday to Friday, 8:00 AM to 4:30 PM
37.5 hours per week
1-hour lunch break
Office located in East Montreal, easily accessible via the Honoré-Beaugrand metro station
Professional Environment: Join a leader in security solutions offering a structured and collaborative workspace
Stable Mandate: A 12-month mission at the heart of operational activities in the Montreal-East district

Fulltime

Project Assistant

We are looking for a detail-oriented Project Assistant to support construction p...

Location

United States , Pearl City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 3 years of administrative or secretarial experience, ideally in a project-driven or construction-related environment
Experience with answering phones and providing excellent customer service
Strong written and verbal communication skills
Excellent organizational skills
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Ability to work accurately, both independently and collaboratively, in a fast-paced setting
Valid driver’s license and ability to satisfy background screening and drug testing requirements as applicable
Familiarity with construction project documentation is preferred

Job Responsibility

Prepare, organize, and maintain project records such as contracts, purchase orders, insurance documents, bonds, pay requests, warranties, closeout materials, and other essential files
Coordinate document control activities from project kickoff through completion
Distribute project communications to the appropriate team members
Track project documentation through detailed logs
Verify that required legal, insurance, and compliance documents are collected
Follow up with subcontractors, suppliers, and vendors to obtain outstanding paperwork
Maintain official filing systems
Provide administrative support to the project team by scheduling meetings, coordinating office supplies, assisting visitors, and handling day-to-day office tasks
Communicate professionally with contractors, field personnel, suppliers, and other stakeholders

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Project Assistant Manager

We are looking for a detail-oriented Project Assistant Manager to help keep cons...

Location

United States , Clifton Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in the construction industry, with preference for exposure to structural or heavy steel environments
Associate or bachelor's degree in related field
Demonstrated ability to manage large volumes of project documentation with accuracy and strong attention to detail
Familiarity with contract administration processes and construction documentation standards, including AIA documents
Proficiency with project tracking systems, scheduling tools, and Microsoft Office applications, including database and query-related work
Strong written and verbal communication skills for coordinating with project teams, field personnel, and external partners
Ability to organize competing priorities, follow up on time-sensitive items, and support multiple project activities simultaneously

Job Responsibility

Maintain organized project records by tracking RFIs, submittals, and drawing updates so current information is available to field teams and stakeholders
Coordinate administrative project documentation, including preparation of fabrication and production-related packages and review of supporting paperwork for completeness
Partner with project managers, superintendents, and shop personnel to help align approvals, materials, and delivery timelines with project needs
Provide jobsite support by assembling and routing required field documentation such as lift plans, safety plans, erection-related documents, and hazard analysis materials
Collect and organize backup for change-related work, including site documentation, photographs, and extra work records, before submission to senior leadership
Assist with contract-related tasks by supporting subcontract documentation and helping maintain accurate project files
Prepare closeout materials by compiling warranties, turnover documents, and record drawing information for final project delivery

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Project Assistant

We are looking for a detail-oriented Project Assistant to support construction a...

Location

United States , Bridgewater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in project coordination, administrative support, or construction-related operations
Strong organizational skills with a high level of accuracy and attention to detail when managing documentation and data
Proficiency with Excel and the ability to learn project management or reporting systems quickly
Effective communication skills with the ability to work across project managers, field personnel, clients, vendors, and subcontractors
Demonstrated ability to manage multiple priorities and meet deadlines in a fast-moving environment
Problem-solving skills and sound judgment when handling project support issues independently

Job Responsibility

Coordinate project timelines, meeting schedules, follow-up items, and team communications to help keep construction activities on track
Maintain accurate project records, including permits, submittals, RFIs, and other controlled documents, while ensuring current versions are available to stakeholders
Update project tracking systems and prepare status reports, dashboards, and performance summaries for project teams and leadership
Support purchasing and cost monitoring by tracking purchase orders, material needs, budget activity, and forecast-to-actual spending
Verify subcontractor and vendor documentation, including insurance and compliance records, to support contractual and regulatory requirements
Assist with billing processes by organizing supporting documents, preparing invoicing details, and helping monitor accounts receivable activity
Coordinate field-related administrative needs such as site logistics, inspections, material deliveries, and general jobsite support tasks
Contribute to estimating and bid efforts by helping assemble proposals, quantity takeoffs, and submission materials
Track permit progress and assist with project closeout deliverables such as as-built documentation, operations manuals, and warranty records
Administer project and maintenance system data, provide user assistance, and support reporting accuracy across the platform

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Project Coordinator

This position will play a key role in supporting project execution through admin...

Location

United States , West Saint Paul

Salary:

60000.00 - 80000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

1-2+ years of experience in project coordination, project administration, project accounting, or construction-related support work
Proficiency with Microsoft Office, including strong Excel skills for tracking, reporting, and record maintenance
Ability to learn and use business and inventory platforms effectively, including NetSuite or similar software
Working knowledge of construction project documentation, including bills of materials, purchasing activity, and change management
Ability to read and interpret blueprints and project specifications related to lighting or similar technical systems, experience with Bluebeam Revu a plus
Familiarity with project scheduling, documentation control, and post-sales support in a cross-functional environment
Strong organizational skills with the ability to manage multiple active projects and shifting priorities with careful attention to detail

Job Responsibility

Partner with project managers to update pricing documents, maintain sales and purchasing records, and keep project information accurate within business systems
Track schedules, follow key milestones, and coordinate delivery timing to help projects stay on target from kickoff through completion
Organize and maintain both digital and physical project files so documentation remains complete and accessible throughout the project lifecycle
Support project closeout activities by gathering final records, confirming outstanding items, and assisting with completion documentation
Prepare straightforward quotes for smaller equipment and supply requests and process related orders with accuracy
Coordinate repair and warranty activity by communicating with customers and vendors to move service issues toward resolution
Review bills of materials, purchase order updates, and scope adjustments to help teams manage changing project needs
Work across internal departments to provide administrative support that improves communication, follow-through, and overall project execution

What we offer

Full benefits package (medical, dental, vision), medical and dental premiums paid by employer
Participation in Employee Stock Ownership Plan
401K Retirement Plan with Company Match
HSA & FSA Spending Accounts, Company Paid Short-term and Long-term Disability Insurance
Generous Paid Time Off, Paid Holidays, Family Leave Policy

Fulltime

Purchasing Project Coordinator

Source is looking for an experienced and detail-oriented Project Coordinator to ...

Location

United States

Salary:

60000.00 - 70000.00 USD / Year

Source

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Supply Chain Management, Business Management, related field, or equivalent work experience
1+ years of hospitality FF&E or OS&E project coordination or management experience
Proficiency in Microsoft Office and Google Workspace
Desire and willingness to to learn and implement new technologies
Strong problem-solving and critical thinking skills
Excellent organizational and communication skills
Ability to work independently and in a team environment
Ability to work under pressure and meet tight deadlines

Job Responsibility

Consistently monitor, report, and communicate progress for every order issued for a project in proprietary software
Request control samples from design to to suppliers for submittal
Assist Purchasing Manager to resolve challenges that arise after orders are issued
Ensure suppliers are providing designers with shop drawings, finish samples, etc.
Monitor the approval process for all submittals to design and update submittal matrix
Work with proprietary Source software to update specification changes
Coordinate project resources, tasks, and timelines
Maintain awareness of project budgets and cash flows
Assist with researching and evaluating product options
Work with internal teams to determine product needs and specifications

What we offer

Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO

Fulltime

Order Coordinator Assistant

Based in our Munich headquarters, the Order Coordination Team supports the organ...

Location

Germany , Munich

Salary:

Not provided

Brainlab

Expiration Date

Until further notice

Requirements

Completed commercial education
Minimum of 1 year experience in a service-orientated and international environment, such as sales support or customer service
Strong interpersonal skills with the ability to work independently with a deep sense of commitment
A motivated team player with a good sense of humor and proactive mindset
Ability to manage multiple tasks simultaneously in a fast-paced environment under tight deadlines
Excellent verbal and written communications skills
Well-organized with solid computer skills and knowledge in integrated ERP solutions, e.g. SAP, Salesforce.com
Business fluency in German and English

Job Responsibility

Creating and monitoring customer orders within SAP and Salesforce
Checking product availability and capacity planning according to customer requirements within SAP
Maintaining accurate, up-to-date order documentation and efficiency during the post-sales and production process
Processing deliveries for shipment, ensuring timely delivery of products to customer sites
Obtaining approvals and following up on back orders with relevant stakeholders
Creating invoices, credit notes/memos as well as managing return orders
Monitoring of open orders in OOPA
Booking of acceptance, revenue and warranty dates in SAP
Close collaboration with various departments such as sales operations at HQ and subsidiaries, production, warehouse and export to coordinate orders efficiently
Participation and contribution to continuous improvement project

What we offer

30 vacation days, plus December 24th and December 31st
Flexible working hours as well as hybrid work model within Germany
Bike leasing via cooperation partner "BikeLeasing"
Parking garage and safe underground bike storage
Award-winning subsidized company restaurant and in-house cafes
Variety-rich fitness program in our ultra-modern 360m2 company gym
Regular after work, team, and company events
Comprehensive training and continuing education opportunities

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Warranty Coordinator / Project Assistant

Job Description

Job Responsibility

Requirements

What we offer

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