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Are you a hands-on leader who thrives in a fast-paced environment? Do you take pride in keeping a building moving, ensuring that every truck leaves on time and every order is picked with precision? We are currently seeking a dynamic Warehouse Operations Coordinator for a leading partner in the building supplies industry located in Vaughan, Ontario. This is a pivotal role for a professional who loves the intersection of floor operations and logistical planning. In this role, you will be the heartbeat of the daily operations. Acting as the bridge between the warehouse floor, the delivery fleet, and the sales team, you will ensure the seamless flow of goods from inventory to the customer. As part of the Manufacturing & logistics sector, this position offers stability and the opportunity to make a tangible impact on business success. You won't just be sitting behind a desk; you will be actively managing the floor, coordinating drivers, and stepping in to support the team wherever gaps appear. If you are an early riser who loves a job where no two days are exactly the same, this is the career move you have been waiting for. ... As a Warehouse Operations Coordinator, you are responsible for the "how" and "when" of the facility. You will oversee the daily rhythm of the warehouse, starting bright and early to open the facility and set the tone for the day. You are the go-to person for resolving delivery exceptions, managing picker workflow, and ensuring safety and efficiency standards are met. This role is deeply rooted in Manufacturing & logistics, requiring a mindset that is both analytical and action-oriented. You will support the sales team during peak hours and assist walk-in customers, ensuring high service standards are maintained across the board. Your ability to multitask will be key. From tracking fleet movements to conducting building walkthroughs, your supervision ensures that the operation runs like a well-oiled machine. You will work closely with operations leadership to implement best practices and maintain a clean, organized, and safe environment. Whether it is reassigning pickers as volume shifts or preparing documentation for invoicing, your contribution is vital to the company's operational excellence.
Job Responsibility:
Operational Leadership: Manage the daily opening of the warehouse, reviewing emails and operational messages to set priorities. Distribute orders to pickers and confirm staffing readiness to ensure a smooth start to the shift
Fleet & Delivery Management: Prepare daily driver runs and review prior day deliveries. Resolve any delivery issues or exceptions immediately and oversee truck loading and departure timing to guarantee on-time service
Floor Oversight: Monitor active floor activity and workflow within the Manufacturing & logistics setting. Reassign pickers dynamically as volume shifts and conduct daily building walkthroughs to ensure safety and organization
Documentation & Admin: Prepare delivery documentation for invoicing and support basic fleet tracking. Ensure all systems are updated to reflect accurate inventory and order status
Sales & Customer Support: Provide coverage for the order desk during assigned hours. Assist in processing walk-in customer orders and ensure that these orders flow correctly to picking and delivery teams
End-of-Day Operations: Prepare driver runs for the following day, confirm outstanding tasks are completed, and ensure the warehouse is fully prepped and ready for the next shift
Team Collaboration: Serve as the primary interface between drivers, warehouse pickers, the sales team, and operations leadership to prevent escalations and ensure clear communication
Requirements:
Distribution Expertise: Proven experience in warehouse or distribution operations, specifically within Manufacturing & logistics environments
Forklift license and experience considered an asset
Leadership & Coordination: Strong ability to prioritize tasks, manage time effectively, and lead a team through a daily schedule
Communication: Clear and professional verbal and written communication skills in English are essential for interacting with drivers and customers
Adaptability: Comfort switching seamlessly between hands-on floor work and administrative desk work throughout the day
Technical Proficiency: Basic system literacy is required for processing orders, managing inventory data, and handling delivery paperwork
Problem Solving: Ability to think on your feet to resolve delivery exceptions and operational bottlenecks quickly
Minimum of 2-3 years of experience in a warehouse, logistics, or operations coordination role
Ability to work the required schedule of 5:30 am – 3:00 pm, Monday through Friday
Physical ability to perform building walkthroughs and assist on the warehouse floor as needed
Experience with building supplies or similar industrial products is an asset
Reliable transportation to the Vaughan area
Nice to have:
Forklift license and experience considered an asset
Experience with building supplies or similar industrial products is an asset
What we offer:
Competitive Compensation: An attractive base salary range of $60,000 to $65,000 CAD, commensurate with your experience
Performance Bonuses: Eligibility for performance-based bonuses tied to operational KPIs, rewarding your hard work and efficiency
Work-Life Balance: An early morning schedule (5:30 am – 3:00 pm) allows you to beat the traffic and enjoy your afternoons
Comprehensive Benefits: Access to standard company benefits and paid time off to support your well-being
Career Growth: Join a respected company in the Manufacturing & logistics sector where your leadership skills can develop and flourish
Dynamic Environment: A fast-paced role where you are not stuck at a desk all day