Warehouse Administrative Assistant – International Job at Caddell Construction (Montgomery)

Job Responsibility

Oversees shipping, handling of materials and equipment documentation for international projects
Helps maintain files, invoices and supports the International Department staff and warehouses as needed
Assigns shipping control numbers (SCN) for materials sent to the central receiving point (CRP)
Monitors the purchasing card website and updates cost-code transactions for the international department and warehouse for final monthly reconciliation
Final PAs and subcontracts releases, verify POs, and MR, and reconciliation on daily invoices
Updating and issuing all Logistic Reports for Home Office and Jobsites review
Assists with verifying and maintaining inventory data for central receiving point (CRP)
Assists with maintaining and tracking all material and equipment slated for shipment to overseas projects
Assists with preparation of documentation for submittal to insurance company upon notification of damaged materials
Reviews pro-forma invoices and other reports and assists as needed
Assists with coordinating air freight deliveries to project sites
Serves as secondary point of contact for jobsites in instances where problems are encountered upon delivery
Support for Administrative Assistant duties as needed
Performs all other duties as may be assigned

Minimum high school diploma/GED and minimum four years' experience in logistics operations required
Excellent computer skills, including Microsoft Office suite
Knowledge of international shipping required
Effective verbal and written communication skills
Must be a self-starter and demonstrate strong organizational skills
Current clearance, or the ability to obtain, a Department of Defense minimum secret security clearance required

Experience with a logistics database