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Valvoline Logo Valvoline · Logistics

Warehouse Admin

Australia, Wetherill Park · Job Posted December 31, 2025
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Job Description

The Warehouse Admin Officer supports the Warehouse Manager (Plant) in all administrative aspects of warehouse management, ensuring smooth workflow, effective communication and coordination between internal and external stakeholders in relation to inbound/outbound goods from the Plant, and ensures process compliance and data integrity across all systems. This role will act as primary reference in any absence of the Warehouse Manager (Plant).

Job Responsibility

  • Verification of inbound goods against relevant Purchase Orders, ensuring all documentation is correct, including Pallet hire Documentation
  • Receipt all inbound transfers, bulk oil and packaged goods deliveries
  • Coordinate expected inbounds reporting for upcoming production plans
  • Communicating with vendors, drivers, suppliers and internal teams regarding delivery coordination, and/or any discrepancies related to production and demand planning
  • Coordinating inventory Breakups & labelling against required State based allocations
  • Ensuring inbound area is cleared and goods put away to ensure safe and effective flow of goods
  • Ensuring that all relevant shipping documentation accompanies each load (pallet hire, consignment detail, transfer documentation)
  • Communicate with internal teams to ensure goods can be shipped to external packing facility
  • Coordinating Transport for goods to be returned from external packing facility
  • Checking inventory levels for packaged goods against production requirements
  • Assisting in creating inventory transfers
  • Creating & manifesting outbound consignments in Transport Management System
  • Participate in Quarterly Stocktaking activities
  • Coordinate disposal of damaged and waste goods with waste providers
  • Monthly reconciliation of National Pallet Hire Accounts

Requirements

  • Minimum 5 years administration experience in warehouse environment
  • Effective stakeholder management and influencing ability
  • Exceptional customer service skills
  • Excellent communication skills
  • Excellent phone manner
  • Accurate and efficient data entry as well as numeracy skills
  • Understanding and knowledge of Microsoft Office
  • Flexible and ability to demonstrate sound work ethics
  • Honest, trustworthy, respectful and possess cultural awareness

Nice to have

  • Pallet Hire Reconciliation experience desired
  • Inventory control experience desired

What we offer

  • Competitive Remuneration Package: Generous base salary + 12% super + bonus incentive program & 20% annual leave loading
  • Wellbeing: 2 paid wellness days per year & access to our Employee Assistance Program
  • Recognition Programs: Annual ANZ Award Ceremony & Hands on Expertise Awards quarterly
  • Endless Opportunities: Global career opportunities, ongoing training & development & access to Pathfinder: a one-stop location for leadership and professional development resources
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