Ward Administrator Job at Blackrock Health Hermitage Clinic (Blackrock)

Job Description

Blackrock Clinic is the leading and longest established private hospital and clinic in Ireland. Since it opened in the mid-1980s, the clinic has consistently built an unparalleled reputation in new high-tech surgical procedures, medical treatments, and ground-breaking diagnostics. Blackrock Clinic is now part of Blackrock Health private hospital group along with the Hermitage Clinic, Galway Clinic, and Limerick Clinic, some of the most advanced hospitals in Irish private healthcare. As a JCI accredited hospital, Blackrock Clinic is a progressive and pioneering hospital in which care for the patient is central to everything we do.

Job Responsibility

To provide a clerical and administrative back-up service to the Ward/Unit
You are personally accountable for your own actions at all times

Requirements

Preparation of patient's charts for admission and discharge
Ensure patient's confidential charts are filed correctly at all times within the Ward/Unit
Booking and organising of diagnostic tests as requested
Ensure that patients arrive on time in appropriate Departments for diagnostic tests
File diagnostic reports on patient's charts
Organisation of convalescence for patients as requested by the Unit Manager
Organisation of cross-referrals to consultants as requested
Greet and communicate appropriately with visitors, patients, consultants and all staff
Assist the Pastoral Care Service of the Clinic
Liaise continuously with nursing, catering and cleaning staff on the unit and ensure smooth efficient running of the Ward/Unit
Ensure adequate levels of stationery are maintained
Input financial charges to computer as appropriate
Utilisation of Word Processing skills to maintain up-to-date information (e.g. typing of policies, procedures, telephone numbers etc.)
Liaise with nursing staff in application of iPM
Input patient room transfers into the computer
Update patient discharge dates on computer on a daily basis
Input medical social worker, occupational therapist and speech therapist changes to computer on a daily basis
Carry out other such duties as requested by Ward/Unit Manager or his/her deputy
Communicate appropriately with colleagues and other members of the health care teams
Communicate in a manner that avoids antagonism, reduces conflict and prevents undue anxiety
Recognise limitations and seek assistance where necessary
Attend and contribute to appropriate meetings
Accept constructive advice when appropriate
Report all incidents immediately, which may adversely affect a patient, colleague or the Blackrock Clinic
Support the philosophy, objectives and goals of Blackrock Clinic
Observe the appropriate lines of authority
Maintain strict confidentiality regarding all patients and the activities of Blackrock Clinic
Demonstrate flexibility by assisting in all areas of the hospital/clinic as required
The Ward/Unit Manager depending on the availability of locum cover will arrange annual leave
this usually means the holiday periods i.e. Easter, summer and Christmas
Participate in developing and providing quality care within Blackrock Clinic
Assist in orientation of new personnel
Continue to develop personal knowledge and skills and seeks outside educational opportunities
Present a professional appearance and conform to the dress, hygiene and infection control policies of the Clinic
Is always punctual on duty
Valid work permission for the Republic of Ireland to take up employment for this position, or in the case of critical skills, eligible for a work permit

What we offer

Pension
Discounted café
Sports and Social club
Employee Assistance Programme
Discounted onsite pharmacy

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Ward Administrator

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