Vx - GM Assistant

Main responsibilities: Admininstration Support Provide daily secretarial and administrative support to BU GM, arranges appointments, travel arrangement and expense reimbursement, e-expense approval, to ensure all applications guided in finance/ compliance/SOP In charge of BU GM’s daily admin matter, including monthly BU GM’s Itineraries, Air-ticket, hotel booking, budget application & reimbursement, etc. Understand finance/compliance /SOP and share to team Follow up on budget accruals and reimbursement overdue tracking as needed Assist with BU Events and operations Coordinate business events planning, in particular management meetings, annual kick-off, etc. Ensure all meetings have proper minute documentation with actions, deadlines and responsible persons Follow up on meeting actions to ensure they are completed on time Organize the leadership group teambuilding activities Support BU GM‘s special project, and keep closely contact with BU GM's sub team Cross function communication Serve as BU focal contact point to ensure the communication and cascading of cross functional initiatives Maintain and direct the key BU internal communication platforms Other tasks/responsibilities assigned by BU GM About you What you should have? Minimum bachelor degree holder At least 3-5 years relevant work experiences in large multinational companies in administrative or secretarial roles Project coordination and management skill is preferred Good communication: able to clearly communicate objectives, get alignment and actively follow up Excellence command of both written and oral English & Mandarin Ability to keep critical BU information confidential