Visit & Facilities Coordinator Job at Airswift Sweden (Lyon / Solaize)

Facilities Coordinator

We are supporting a leading global financial services organisation in the search...

Location

United Kingdom , London

Salary:

40000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within facilities coordination, workplace operations, office administration, or corporate services
Strong organisational and multitasking skills with excellent attention to detail
Professional communication skills with a customer-focused and collaborative approach
Strong Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
Ability to respond quickly and effectively to operational and facilities-related issues
Ability to work independently, prioritise workloads, and manage competing demands
A proactive, approachable, and solutions-driven attitude
Ability to handle sensitive and confidential information appropriately

Job Responsibility

Coordinate the day-to-day facilities operations across the London office
Oversee the day-to-day running of the reception and front-of-house function
Manage and support two receptionists, including rota coordination, training, and performance oversight
Act as the main point of contact for building management, contractors, and external service providers
Monitor and manage office maintenance requests, ensuring issues are resolved efficiently
Support workplace health & safety processes, ensuring compliance with company procedures and regulations
Coordinate office access management, security passes, and workplace records
Oversee meeting room setups, office supplies, storage areas, and general workplace upkeep
Support office moves, workstation setups, and space planning initiatives
Assist with vendor management, including scheduling maintenance visits and monitoring service standards

What we offer

Competitive salary and benefits package
Central London office location
Supportive and professional working environment
Opportunity to take ownership of a varied and visible role
Join a globally recognised organisation with strong long-term growth

Fulltime

Facilities Coordinator

JLL empowers you to shape a brighter way. Our people at JLL are shaping the futu...

Location

Malaysia , Selangor

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Engaging & overseeing Facility Day to day operations of the site
Facility walkthrough of the office & observations closure
Managing Pantry & café operations
Corrigo workorders / Preventive Maintenance/ Adhoc workorders on time closure
Asset list maintenance in Corrigo
Maintaining office cleaning standard
Mail /Courier coordination & distribution
Compliance tracker update – Nielsen/JLL/Building management
Pest control activity monitoring
Liaise with IT team on server room maintenance

Fulltime

Facilities Coordinator

We are seeking a dynamic Facilities Coordinator to serve as the primary liaison ...

Location

Ireland , Limerick

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Minimum 2 years of experience in facilities management, property management, or related field
Demonstrated experience in customer service and relationship management
Background in vendor management and contract coordination preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with facility management systems and technologies
Interest in continuous improvement and emerging workplace technologies
Excellent interpersonal, communication, and organizational abilities
Outstanding customer service orientation with problem-solving mindset
Strong multitasking capabilities with ability to work independently
Professional demeanor with excellent written and verbal communication skills

Job Responsibility

Act as primary point of contact for all tenant inquiries, requests, and escalations
Build and maintain strong relationships with tenants and landlords where applicable
Ensure compliance with lease terms and legal requirements across the portfolio
Coordinate service visits with property management representatives and approved vendors
Drive high standards and consistency in lease requirement management
Monitor tenant satisfaction and proactively address concerns
Provide exceptional hospitality and support for guests, visitors, and employees
Resolve facility-related issues including janitorial services, conference room management, workstation support, and interior/exterior furnishings and equipment
Coordinate and schedule maintenance activities to meet defined Service Level Agreements (SLAs)
Collaborate with internal departments (IT, Security, Kitchen, Real Estate) to ensure high-quality project completion

Fulltime

Facilities Coordinator

This is an exciting opportunity to join the Facilities team and play a key role ...

Location

United Kingdom , Shirebrook

Salary:

Not provided

Flannels

Expiration Date

Until further notice

Requirements

3 yrs Minimum experience in Facilities
Experience working within a team
Strong and compassionate collaborator with the ability to work well within a team and to use your own initiative with a “Can Do” attitude
Ability to utilise computer software used within the office (experience of use of a CAFM software is required)
Articulate and excellent written and verbal communicator
Flexibility is required when managing your own workload with the ability to multi-task
Ability to problem solve and remain calm under pressure, whilst proactively reacting within a fast-paced environment
A proactive attitude, strong communication skills, and the ability to manage multiple priorities are key

Job Responsibility

Manage planned and reactive maintenance for hard and soft services
Administer software systems used to control operations
Liaise with stores, contractors, suppliers, and internal departments
Review invoices and purchase orders before approval to ensure accuracy and compliance with group requirements
Maintain control of budgets, monitoring expenditure and reporting regularly
Interrogate and approve quotes in line with financial guidelines
Organise works with contractors and support project works as required
Assist with store closures and new site acquisitions
Work on CAFM Portal system, assessing and triaging tickets
Take and make calls on the Facilities mobile., where you will be allocated a region to look after

What we offer

Frasers Champion- Our employees are at the heart of our business and we ensure individuals are recognised every single month for their hard work. Frasers Champion is a peer nominated scheme where 8 winners will receive double their pay for a month where they have thought without limits, owned it or been relevant
Retail Reconnect – In order to build the planets most admired and compelling brand ecosystem, all employees must understand our business, product and customers. Each financial year, Head Office employees will gain insights by spending two days in one of our stores or the Warehouse
Frasers Fit – Our Everlast Gyms Team are on a mission to make our workforce the best, and fittest on the planet! We run free gym classes for employees as well as discounted memberships to our clubs. Frasers Fit is our wellbeing programme which aims to support and improve colleagues Physical, Financial & Mental wellbeing. The app is accessible for every employee and includes training, nutrition and lifestyle advice- all completely free
Retail Trust – We know that its not just about physical health, mental wellness is equally important which is why all of our employees get free access and support from the Retail Trust charity. This includes a 24 hour wellbeing helpline, wellness hub, counselling and financial/legal support

Facilities Coordinator

We are seeking a dynamic Facilities Coordinator to serve as the primary liaison ...

Location

United Kingdom , Berkshire

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Minimum 2 years of experience in facilities management, property management, or related field
Demonstrated experience in customer service and relationship management
Background in vendor management and contract coordination preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with facility management systems and technologies
Interest in continuous improvement and emerging workplace technologies
Excellent interpersonal, communication, and organizational abilities
Outstanding customer service orientation with problem-solving mindset
Strong multitasking capabilities with ability to work independently
Professional demeanor with excellent written and verbal communication skills

Job Responsibility

Act as primary point of contact for all tenant inquiries, requests, and escalations
Build and maintain strong relationships with tenants and landlords where applicable
Ensure compliance with lease terms and legal requirements across the portfolio
Coordinate service visits with property management representatives and approved vendors
Drive high standards and consistency in lease requirement management
Monitor tenant satisfaction and proactively address concerns
Provide exceptional hospitality and support for guests, visitors, and employees
Resolve facility-related issues including janitorial services, conference room management, workstation support, and interior/exterior furnishings and equipment
Coordinate and schedule maintenance activities to meet defined Service Level Agreements (SLAs)
Collaborate with internal departments (IT, Security, Kitchen, Real Estate) to ensure high-quality project completion

Fulltime

Facilities Coordinator

We are seeking a dynamic Facilities Coordinator to serve as the primary liaison ...

Location

Netherlands , Leiden

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Minimum 2 years of experience in facilities management, property management, or related field
Demonstrated experience in customer service and relationship management
Background in vendor management and contract coordination preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with facility management systems and technologies
Interest in continuous improvement and emerging workplace technologies
Excellent interpersonal, communication, and organizational abilities
Outstanding customer service orientation with problem-solving mindset
Strong multitasking capabilities with ability to work independently
Professional demeanor with excellent written and verbal communication skills

Job Responsibility

Act as primary point of contact for all tenant inquiries, requests, and escalations
Build and maintain strong relationships with tenants and landlords where applicable
Ensure compliance with lease terms and legal requirements across the portfolio
Coordinate service visits with property management representatives and approved vendors
Drive high standards and consistency in lease requirement management
Monitor tenant satisfaction and proactively address concerns
Provide exceptional hospitality and support for guests, visitors, and employees
Resolve facility-related issues including janitorial services, conference room management, workstation support, and interior/exterior furnishings and equipment
Coordinate and schedule maintenance activities to meet defined Service Level Agreements (SLAs)
Collaborate with internal departments (IT, Security, Kitchen, Real Estate) to ensure high-quality project completion

Fulltime

Facilities Coordinator

Legends Global the leader in privately managed public assembly facilities and li...

Location

United States , San Juan

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Associate Degree in Business Administration, Management, or related field or its equivalency (BA/BS Degree Preferred)
A minimum of 3-5 years of related work experience (facilities administration, operations, or purchasing)
Knowledge of purchasing, inventory control, and contract management.
Strong organizational, analytical, and communication skills.
Bilingual: (English/Spanish)
Capable of working in a fast-paced environment
Ability to work under pressure, recognize problems and find solutions
Ability to multi-task and handle a variety of day–to-day tasks
Must have excellent communication skills, both written and verbal
Proficiency in Microsoft Office programs (CMMS, Word, Excel, Outlook, PowerPoint) is required

Job Responsibility

Plan and coordinate facilities operations in support of events, conventions, and institutional activities.
Follow up on work orders, internal service requests, and client requirements.
Coordinate the administrative scheduling of preventive and corrective maintenance activities. using CMMS platform.
Ensure compliance with applicable regulations in Puerto Rico, including OSHA PR, PR Fire Department, Department of Health, and OGPe, among others. Coordinate audits, inspections, and visits from regulatory agencies.
Coordinate business continuity and contingency plans, including preparation for weather-related events. Coordinate with other departments and suppliers’ special maintenance projects, license renovations, repairs and inspections.
Manage inventory of Facility Storage and house goods (tables, chairs, linens, etc.) Maintain administrative records related to maintenance, inspections, inventories, and regulatory compliance.
Build and maintain positive working relationships with our vendors and service contractors.
Serve as the administrative liaison between facilities, operations, sales, finance, executive management and other departments.
Identify material, equipment, and service needs for the facilities department.
Request, analyze, and document vendor quotations in compliance with purchasing procedures to prepare purchase requisitions and submit them for approval in accordance with internal policies.

Fulltime

Front of House & Facilities Coordinator

Front of House & Facilities Coordinator for a prestigious private medical clinic...

Location

United Kingdom , London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in facilities coordination or senior front of house roles
Strong understanding of building safety, compliance, and risk management
Excellent organisational and communication skills
Confident in using IT systems, including G-Suite and scheduling tools

Job Responsibility

Conduct regular checks of the premises to ensure everything is in top shape
Coordinate maintenance and repairs, managing contractor visits
Monitor safety equipment and uphold compliance with building standards
Lead fire safety procedures and maintain first aid readiness
Conduct risk assessments and maintain logs to support audits for regulatory compliance
Manage the reception area, ensuring a professional and welcoming environment for patients and visitors
Be the first point of contact for operational issues, supporting smooth daily scheduling
Handle post, courier bookings, and stock control with efficiency
Provide administrative support and cover for colleagues when needed

What we offer

Opportunity to work in a prestigious location with a focus on professional development
Competitive salary and benefits package

Fulltime

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Visit & Facilities Coordinator

Job Description

Job Responsibility

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