Visit & Facilities Coordinator Job at Airswift Sweden (Lyon / Solaize)

HR & Facilities Coordinator

Are you highly organised, professional, and passionate about creating a welcomin...

Location

United Kingdom , Basingstoke

Salary:

14.00 - 16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

GCSE English & Maths (or equivalent)
Strong IT skills (MS Office, including PowerPoint)
Excellent communication and organisational skills
High attention to detail and confidentiality
Self-motivated, proactive, and a great team player.

Job Responsibility

Welcome visitors and manage incoming calls and emails
Coordinate deliveries, courier shipments, and maintain office supplies
Oversee confidential waste disposal and compliance checks (fire safety, health & safety)
Organise contractor visits and ensure a safe, tidy workspace
Support social activities and maintain compliance records
Assist with onboarding/offboarding: contracts, right-to-work checks, induction schedules
Maintain HR systems and accurate employee records
Prepare payroll inputs and manage benefits administration
Support employee relations meetings by taking notes and preparing documentation
Contribute to governance tasks such as policy rollouts and audits.

What we offer

Support social activities
Hands-on experience in HR
Opportunity to develop your HR career.

Fulltime

Front of House & Facilities Coordinator

Front of House & Facilities Coordinator for a prestigious private medical clinic...

Location

United Kingdom , London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in facilities coordination or senior front of house roles
Strong understanding of building safety, compliance, and risk management
Excellent organisational and communication skills
Confident in using IT systems, including G-Suite and scheduling tools

Job Responsibility

Conduct regular checks of the premises to ensure everything is in top shape
Coordinate maintenance and repairs, managing contractor visits
Monitor safety equipment and uphold compliance with building standards
Lead fire safety procedures and maintain first aid readiness
Conduct risk assessments and maintain logs to support audits for regulatory compliance
Manage the reception area, ensuring a professional and welcoming environment for patients and visitors
Be the first point of contact for operational issues, supporting smooth daily scheduling
Handle post, courier bookings, and stock control with efficiency
Provide administrative support and cover for colleagues when needed

What we offer

Opportunity to work in a prestigious location with a focus on professional development
Competitive salary and benefits package

Fulltime

Planned Maintenance Coordinator

An established facilities company based in Dagenham are looking for an organised...

Location

United Kingdom , Dagenham

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous facilities experience is preferable
Knowledge of MS suite including Excel and word
Can work independently and proactively
Strong organisation skills
Flexible and open-minded
Strong relationship building skills
A professional telephone manner
Great at problem-solving

Job Responsibility

Scheduling visits and ensuring all visits are completed within the timescale required
Processing the paperwork from the visits made ready for invoicing
Liaising with engineers and subcontractors ensuring all tasks are carried out correctly and ensuring paperwork is received in a timely manor
General admin support/answering the phone on the main Helpdesk line
Carrying out risk assessment, developing safe working procedures and identifying specific health and safety training records
Ensure all jobs are up to date on the company system and also with the customer
Liaising with Engineers
Promoting the interests of the group and furthering good inter-company relationships while updating the customer throughout the service we have provided

What we offer

On-site parking
Full in-house training
Strong company culture
Clear progression opportunities
Regular team socials
28 days of annual leave (inclusive of public holidays)
Annual reviews

Fulltime

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

Administration Coordinator

As a key member of the Facilities Department, you will play a vital role in ensu...

Location

United Kingdom , Burgess Hill

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong IT and administrative skills
Excellent communication and interpersonal abilities
A calm, solution-focused approach to emergencies and challenges
Proven ability to manage multiple tasks and deadlines
A team player with a proactive and positive attitude
Total proficiency with Microsoft programmes
Keen eye for detail, punctual and organisee
Very good accuracy and attention to detail
Administration background
Forward thinking, proactive and ability to use initiative

Job Responsibility

Monitor and respond to requests via the Premises Helpdesk
Schedule and coordinate maintenance and service visits
Provide high-quality administrative support to the Premises Department
Maintain effective communication across the college and with external stakeholders
Build strong working relationships with internal teams and service providers
Manage your workload efficiently, meeting deadlines and prioritising tasks
Uphold confidentiality and professionalism at all times

What we offer

Eye care vouchers and money towards glasses should you require them for VDU purposes
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)
Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
We can search for permanent work whilst you're in assignments and offer expert interview support and advice

Fulltime

Customer Support Specialist

Customer Support Specialists are responsible for ensuring facilities have an exc...

Location

United States , Overland Park

Salary:

Not provided

Aria Care Partners

Expiration Date

Until further notice

Requirements

Associate or Bachelor’s degree preferred
or equivalent work experience
2-3 years’ experience preferred
Customer service experience preferred
Customer Service - the individual manages difficult client/customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to requests for service and assistance and meets commitments
Problem solving - the individual identifies and resolves problems in a timely manner
Planning/organizing - the individual prioritizes and plans work activities and uses time efficiently
Quality control/Attention to detail - the individual demonstrates accuracy and thoroughness
monitors own work to ensure quality and applies feedback to improve performance
Adaptability - the individual adapts to changes in the work environment, manages competing demands, and can deal with frequent change, delays, or unexpected events

Job Responsibility

Provide exceptional customer service to nursing facilities through managing routine on-site care, denture/glasses/hearing aid coordination and extra visits as necessary
Respond to facility emails and phone calls within 1 business day
Work with facility when triage form is submitted to ensure follow-through
Work with facilities to coordinate outside referrals when indicated
Send facilities patient lists 2 weeks and 2 days prior to scheduled clinical visits
Confirm visits with facilities
Collect forms from facilities to ensure as many residents are receiving services as possible, utilizing FFS when available
Collaborate with Clinical Care Coordinator to ensure that requested patients are seen in timely manner
Review and update weekly reports
Monitor dashboard daily

What we offer

PTO and Paid Holidays for FT Employees
401k Retirement Plan with a Company Match
Insurance programs including medical, dental, vision, company match for your HSA, FSA, company-paid EAP, and life and disability insurance, and more

Fulltime

Facilities Assistant

A dedicated Facilities Assistant to support operations across various sites. Thi...

Location

United Kingdom , Gravesend

Salary:

35300.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar role
Strong organisational skills and attention to detail
Excellent communication abilities
A proactive attitude and willingness to learn
Ability to work both independently and as part of a team
Driver's license (occasional visits to other sites required)

Job Responsibility

Maintain site database to ensure seamless operations
Communicate with subcontractors to obtain service quotes as needed
Action requirements based on site reports
Responsible for essential services to remote sites including Water risk assessments, Fire risk assessments, Cleaning services, Fire extinguishers
Keep the remote sites calendar updated and coordinate visits
Maintain records of inducted contractors for remote site access
Conduct relevant training checks for site access
Manage the facilities helpdesk and document all site visits, works, and inspections
Step in for the reception team when needed
Assist in creating and maintaining the Facilities Department Inventory and PPM schedule

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Facilities Soft Service Lead cum Event Coordinator

The Facilities Soft Service Lead cum Event Coordinator manages comprehensive sof...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Diploma in Event Management, Hospitality Management, Business Administration, or related field
Minimum four to six years of experience in facilities management, event coordination, or hospitality services within Malaysian commercial office environment
Proven track record of managing soft services operations and coordinating successful corporate events
Strong event planning capabilities with experience managing corporate functions, conferences, and client entertainment events
Excellent organizational skills with ability to coordinate multiple vendors, timelines, and logistics simultaneously
Creative problem-solving abilities with attention to detail for seamless event execution and guest satisfaction
Proven experience managing relationships with Malaysian service providers and understanding of local market conditions for soft services procurement
Strong negotiation skills with ability to secure cost-effective contracts while maintaining quality standards
Experience with vendor performance monitoring and service level agreement management
Fluency in English and Bahasa Malaysia essential for vendor coordination and event communication

Job Responsibility

Manage comprehensive soft services operations including cleaning services, waste management, pest control, landscaping, and general workplace amenities
Coordinate with external service providers to ensure consistent service delivery and quality standards across all soft service areas
Monitor service level agreements, conduct regular quality inspections, and implement improvement initiatives to enhance workplace cleanliness and comfort
Develop and maintain relationships with soft service contractors including cleaning companies, catering providers, landscaping services, and specialty contractors
Negotiate service contracts, monitor performance against established standards, and coordinate vendor scheduling to minimize disruption to office operations
Resolve service issues promptly and ensure vendor compliance with Malaysian health, safety, and environmental regulations
Plan, coordinate, and execute corporate events including meetings, conferences, client entertainment, employee functions, and special celebrations
Manage event logistics including venue preparation, catering arrangements, audio-visual equipment setup, and guest coordination
Coordinate with internal departments and external vendors to ensure seamless event delivery and exceptional attendee experiences
Oversee workplace amenities including pantry operations, coffee services, employee wellness programs, and recreational facilities

Fulltime

Visit & Facilities Coordinator

Airswift Sweden

Location:
France , Lyon / Solaize

Category:
Energy

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 26, 2026

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Visit & Facilities Coordinator

Airswift Sweden

Location:France , Lyon / Solaize

Category:Energy

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 26, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Job Posted:
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