Virtual Card Administrator

• Lead the setup, deployment, and management of the company’s virtual card program
• Develop comprehensive policies, procedures, and controls for the virtual card system
• Configure card parameters, spending limits, and approval workflows while ensuring accurate reporting structures
• Promote vendor enrollment by effectively communicating the benefits of virtual card payments, such as faster cycles and improved security
• Address vendor concerns with attentive and persuasive communication to drive program participation
• Collaborate with Accounts Payable, Procurement, and Finance teams to prioritize vendors for enrollment
• Train internal users on virtual card processes, compliance standards, and best practices
• Monitor program usage, vendor adoption rates, and payment performance to identify areas for optimization
• Prepare detailed reports highlighting program cost savings, efficiencies, and overall success
• Provide ongoing support and troubleshooting for both cardholders and vendors

• Minimum of 3 years of experience in Accounts Payable, payment administration, or virtual card programs
• Demonstrated success in implementing or managing a virtual payment system
• Strong communication and relationship-building skills to influence vendor participation
• Solid understanding of accounts payable processes, internal controls, and payment mechanisms
• Proficient in the use of Coupa software for managing financial operations
• Analytical mindset with excellent organizational and problem-solving abilities
• Familiarity with credit card operations and Automated Clearing House (ACH) processes

Preferred experience with virtual card providers or payment platforms such as Visa or Mastercard

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan