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Robert Half Logo Robert Half · Finance

Virtual Card Administrator

United States, Fort Worth · Job Posted January 15, 2026
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Job Description

We are looking for a skilled Virtual Card Administrator to manage the implementation and ongoing administration of a virtual card payment program. This contract position is based in Fort Worth, Texas, and offers an exciting opportunity to build and optimize a payment infrastructure that enhances efficiency and security. The ideal candidate will bring expertise in accounts payable and vendor relations, ensuring seamless adoption and compliance.

Job Responsibility

  • Lead the setup, deployment, and management of the company’s virtual card program
  • Develop comprehensive policies, procedures, and controls for the virtual card system
  • Configure card parameters, spending limits, and approval workflows while ensuring accurate reporting structures
  • Promote vendor enrollment by effectively communicating the benefits of virtual card payments, such as faster cycles and improved security
  • Address vendor concerns with attentive and persuasive communication to drive program participation
  • Collaborate with Accounts Payable, Procurement, and Finance teams to prioritize vendors for enrollment
  • Train internal users on virtual card processes, compliance standards, and best practices
  • Monitor program usage, vendor adoption rates, and payment performance to identify areas for optimization
  • Prepare detailed reports highlighting program cost savings, efficiencies, and overall success
  • Provide ongoing support and troubleshooting for both cardholders and vendors

Requirements

  • Minimum of 3 years of experience in Accounts Payable, payment administration, or virtual card programs
  • Demonstrated success in implementing or managing a virtual payment system
  • Strong communication and relationship-building skills to influence vendor participation
  • Solid understanding of accounts payable processes, internal controls, and payment mechanisms
  • Proficient in the use of Coupa software for managing financial operations
  • Analytical mindset with excellent organizational and problem-solving abilities
  • Familiarity with credit card operations and Automated Clearing House (ACH) processes

Nice to have

Preferred experience with virtual card providers or payment platforms such as Visa or Mastercard

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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