Virtual Assistant Job at Hikinex

Virtual assistant

The General Virtual Assistant/Admin Assistant plays a vital role in supporting v...

Location

Philippines; India

Salary:

Not provided

Hikinex

Expiration Date

Until further notice

Requirements

1-3 years of experience in an administrative, virtual assistant, recruiting, OR bookkeeping role (Preferred but not Required)
Proficiency in QuickBooks, Microsoft Office 365/Google Workspace
Familiarity with CRM platforms, Slack, ATS and Zoom
Excellent command of English, both written and verbal
Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently
Independent problem solver with innovative solutions
Strong work ethic, attention to detail, and the ability to work independently
Flexible to work across different time zones and able to adjust to evolving business needs

Job Responsibility

Organize and maintain written and digital records, including data entry and document management
Coordinate and manage calendars, schedules, and appointments across different time zones
Draft, proofread, and manage correspondence, reports, and presentations
Conduct research, collect data, and provide information to support decision-making
Prepare and maintain meeting agendas, minutes, and follow-ups
Assist in the coordination of meetings, conferences, and business development initiatives
Perform ad-hoc administrative duties as needed to support various business units
Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications
Assist in implementing new sales programs, procedures, and systems
Coordinate communication between internal teams and external stakeholders, including clients and vendors

Fulltime

Virtual Assistant

The Starknet Foundation is looking for a proactive, detail-driven Virtual Assist...

Location

Salary:

Not provided

Starknet Foundation

Expiration Date

Until further notice

Requirements

Proven experience in travel coordination, executive support, or administrative operations
Strong attention to detail and ability to manage multiple requests efficiently
Familiarity with corporate travel tools (eg: Navan or similar platforms)
Skilled in sourcing cost-effective travel options and managing vendor communications
Excellent communication and organizational skills
Fluent in both verbal and written English
Reliable, proactive, and comfortable working independently in a remote setting
Flexibility is critical: you’ll provide coverage across global time zones, adjust hours based on travel demand, and ensure timely support for a 40-person organization

Job Responsibility

Review all flight requests for policy compliance, cost, and business purpose
Identify and present lower-cost alternatives when available, ensuring safety and quality are maintained
Approve and finalize travel bookings
Coordinate group travel and offsite logistics, providing compliant flight options for team confirmation
Support travelers with receipt uploads, Navan troubleshooting, and travel-related queries
Track and flag any travel outside benchmark thresholds for People Team review
Maintain accurate travel records and ensure proper documentation for reimbursement
Demonstrate exceptional responsiveness: acknowledge all inbound requests same working day, provide clear timelines for follow-up, and proactively escalate blockers
Work closely with the People Team to optimize travel processes and reduce administrative overhead

Parttime

Virtual assistant

Join Our Virtual Assistant Talent Pool. Work from Home | Contract & Project-Base...

Location

Canada , Kamloops

Salary:

Not provided

Excel Personnel Inc.

Expiration Date

Until further notice

Requirements

Experience in administration, coordination, or executive support
Excellent communication and organizational skills
Tech-comfortable: familiar with Google Workspace, Zoom, Slack, or similar tools
Self-directed with a high level of professionalism
Located in Canada with a stable internet connection and home office setup

Job Responsibility

Email and calendar management
Customer service and inbox support
Data entry and spreadsheet organization
Social media scheduling and engagement
CRM maintenance and light project coordination
Travel planning, appointment booking, and other administrative tasks

Parttime

Service Guide Rhodes or Cyprus

At Nazar Nordic, we're searching for passionate and enthusiastic individuals to ...

Location

Salary:

Not provided

TUI

Expiration Date

Until further notice

Requirements

Fluent speaking and writing in at least one Nordic language (SE/FI/DK/NO) and it´s beneficial if you're familiar with more than one
You are fully conversational in English, both written- and verbally and knowing additional languages is viewed as an advantage
A regular B-driver's license is required, and it must be valid for a minimum of one full calendar year from your arrival at the destination

Job Responsibility

Airport service
Focus on virtual assistance through channels like SMS, chat, and phone
Personal service in hotels, focusing with larger capacity hotels
Collaborate closely with our hotels, addressing and managing various situations and cases
Assist during group trips in destination, ensuring the delivery of all promised services and facilities
Flexible work schedules covering all hours of the day

What we offer

Reliable work with world´s largest tour operator company, good working environment, and motivating surroundings
You will have a legal employment contract, valid insurance from Nordic´s, and official work permit (if/when required in destination country)
We cover the cost of your round-trip flights to and from the destination as per the terms outlined in your contract
Monthly salary payment in Euro or Turkish lira
Company provided accommodation free of charge and all reasonable accommodation costs are taken care by Nazar
Internal training sessions to familiarize you with our internal procedures and work methods, preparing you for your role as a Nazar Dream Provider
To streamline your daily tasks, we supply you with useful manuals, tools, a uniform, and necessary devices
Great opportunities for personal and professional growth, offering a path to build your career and journey within our organization
A treasured family-like atmosphere within the company that ensures every member is an integral part of the overall journey, contributing to our collective strength and unity

Fulltime

Executive Assistant

This role is fully on-site, requiring the successful candidate to manage an arra...

Location

United States , Exton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in a similar role
Proficiency in ADP - Financial Services
Proficiency in using Cisco Webex Meetings for virtual meetings
Proficiency in Concur for expense management
Experience in using CRM for customer relationship management
Experience in using Kronos Timekeeping System for employee time tracking
Proficiency in About Time for project management
Strong skills in Calendar Management for scheduling and organizing meetings
Excellent Communication skills for effective interpersonal interaction
Experience in managing Conference Calls

Job Responsibility

Oversee office tasks such as managing daily mail and scheduling conference rooms
Organize and plan company events, including picnics and meetings with internal and external clients
Provide comprehensive support to the CEO, including managing their calendar and travel arrangements
Prepare and present reports and presentations as required
Handle expense reports using software like Concur
Use CRM and other tools to maintain accurate customer records
Process customer credit applications in a timely and accurate manner
Monitor customer accounts and take appropriate action when necessary
Use communication tools like Cisco Webex Meetings for efficient correspondence

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Deployment specialist

Location

United States , Indianapolis

Salary:

Not provided

Anchor Point Technology Resources

Expiration Date

Until further notice

Requirements

Workstation deployments (physical and virtual)
workstation troubleshooting
assist end users with
assist with regular lights on activities for Desktop Services

AI Conversation Design Specialist

This role is focused on creating a Conversational AI-driven self-service experie...

Location

Munich; Berlin; Dublin

Salary:

Not provided

Personio SE & Co. KG

Expiration Date

Until further notice

Requirements

4–6 years of experience delivering AI Agents or chatbots (voice, chat, email, and messaging) preferably in SaaS, technology, or customer experience
German fluency highly preferred
Hands-on experience with chatbots / AI copilots such as Intercom Fin, Decagon, MavenAGI, Ada, Forethought or equivalent
Familiarity with APIs, comfortable occasionally writing snippets of code to bring in data from other systems into Intercom Fin
Strong understanding of AI/ML concepts, natural language processing, and customer support technologies (e.g., chatbots, virtual assistants)
Experience working with data analytics tools and interpreting model performance metrics
Demonstrated ability to translate business needs and customer pain points into technical requirements for AI solutions
Experience collaborating with Product, Engineering, Data, Systems, Customer Support, and Professional Services teams
Knowledge of customer experience metrics (CSAT, NPS, etc.) and best practices in B2B SaaS
Strong project management skills, including Agile or similar methodologies

Job Responsibility

Self-Service and Productivity Outcomes: Drive contact volume reduction and self-service by implementing solutions for top contact drivers, as well as driving Support Agent productivity and handling time through improvements to co-pilots
AI Conversation Automation: Develop AI automated workflows / agent operating procedures, run batch tests, configure personalized answers, and reverse engineer unresolved conversations
Conversation Design: Architect natural, useful interactions between customers and AI chatbots. Design the flow and logic of conversations for the chatbots, partnering with subject-matter experts. You tune and design bot conversations —flows, intents/tagging, prompts/responses, fallback logic— to cut hallucinations, misroutes, and unnecessary handoffs
AI Service Journey Design: Define and govern AI↔human and AI↔AI handoffs (confidence thresholds, triggers, routing rules), ensuring brand voice, privacy, and responsible-AI standards, building a deep knowledge of our customer journeys and user stories to anticipate and design for different scenarios
Data Integration: bring data from 3rd party systems and our own product into Intercom Fin to improve AI conversation effectiveness
Performance Monitoring and Improvement: Track key metrics (e.g., self-serve resolutions, monthly active users, deflection rates, resolution time, customer experience score, NPS) to evaluate AI impact, identify gaps, and implement improvements
AI Solution Delivery: Lead the implementation of AI-powered tools (e.g., chatbots, copilots, virtual assistants) that address common customer pain points and streamline support and professional services processes, and partner with Engineering and Systems on integrations and fixes
Cross-Functional Collaboration: Work closely with Product, Engineering, Customer Experience, Data and Systems teams to ensure AI solutions are aligned with customer needs and business objectives, and that we integrate seamlessly with the Personio Assistant and internal support tooling
Continuous Quality Improvement: Oversee the ongoing quality fine-tuning of AI tools using real customer data and feedback to improve routing, accuracy, relevance, and customer satisfaction. You approach with a product mindset, anticipating edge cases and interaction effects, and regression test as new changes are introduced. You monitor bot/service health, triage incidents and misroutes, and coordinate rapid fixes and postmortems as needed
Change Management: Champion the adoption of AI tools within customer-facing teams, supporting the development of training materials and enablement sessions dedicated to developing AI proficiency within CX

What we offer

Receive a competitive reward package – reevaluated each year – that includes salary, benefits, and pre-IPO equity
Enjoy 28 days of paid vacation, plus an additional day after 2 and 4 years
Make an impact on the environment and society with 1 (fully paid) Impact Day
Receive generous family leave, child support, mental health support, and sabbatical opportunities
We enjoy gathering for meals, cultural initiatives, and events like local Summer Sessions and year-end celebrations. There's also healthy snacks, drinks, and a weekly catered lunch
20 Flex Days per year to work remotely from other locations

Fulltime

New

Aircraft Troubleshooting Specialist

At Boeing, we innovate and collaborate to make the world a better place. We’re c...

Location

United States , North Charleston; Seal Beach

Salary:

91800.00 - 164450.00 USD / Year

Boeing

Expiration Date

January 13, 2026

Requirements

5+ years of experience developing solutions to a wide range of complex and challenging technical problems, requiring ingenuity and innovation to identify unique solutions
5+ years of experience reading and interpreting engineering drawings and specifications (e.g., blueprint/schematic reading, specification, change, design)
Aircraft systems/avionics maintenance training consisting of one of the following: FAA or EASA aircraft maintenance license with advanced electrical training such as NCATT Aircraft Electronics Technician certificate, FCC General Radiotelephone Operators license, military electrical training, B2 mechanics’ license
Applied aircraft systems/avionics maintenance experience
Any of the aircraft maintenance training listed above
Previous role developing and/or performing troubleshooting workplans
Previous role developing and/or performing fleet reliability solutions
Previous role as an aircraft or electronics technician

Job Responsibility

Establish and maintain relationships and interactions with different internal groups to represent Charlie Works and drive cross-functional integration
Develop effective systematic troubleshooting workplans beyond the scope of the Fault Isolation Manual to resolve repeatable systems and avionics faults
Understand and apply common troubleshooting tools, such as a multimeter, insulation resistance meter, TDR, current clamp, etc., in on-wing/hands-on troubleshooting scenarios
Perform root-cause analysis on customer logbook and component teardown information to identify common failure trends and opportunities to increase dispatch reliability
Work with the Boeing Customer Support team to develop, validate, publish, and implement new and innovative proactive aircraft inspection tasks using common diagnostic tools and methods
Provide customer training related to common proactive maintenance and troubleshooting tools and methods
Effectively prepare and present technical information to internal and external customers
Assists senior Charlie Works specialists with troubleshooting workplan development and execution for complex/intermittent systems and avionics faults
Support coordination of responses to Boeing and Customer requests for troubleshooting assistance, onsite tech assistance and virtual
Assist senior Charlie Works specialists with research and development of new/advanced diagnostic tools and methods

What we offer

Generous company match to your 401(k)
Industry-leading tuition assistance program pays your institution directly
Fertility, adoption, and surrogacy benefits
Up to $10,000 gift match when you support your favorite nonprofit organizations
Health insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life and disability insurance programs
Programs that provide for both paid and unpaid time away from work

Fulltime

!

Virtual Assistant

Hikinex

Location:

Category:
IT - Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 05, 2026

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Job Description:

Job Responsibility:

Requirements:

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Job Posted:January 05, 2026

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