Virtual assistant Jobs

Hikinex

Location:
Philippines; India

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The General Virtual Assistant/Admin Assistant plays a vital role in supporting various administrative and operational functions within the Recruiting, Sales, OR Executive organization. This multifaceted role involves managing clerical tasks, providing support to management, and assisting with financial, recruiting or sales processes. The ideal candidate is detail-oriented, highly organized, and capable of multitasking in a fast-paced, remote work environment. Strong communication skills, proficiency in office software, and the ability to manage multiple priorities are essential.

Job Responsibility:

Organize and maintain written and digital records, including data entry and document management
Coordinate and manage calendars, schedules, and appointments across different time zones
Draft, proofread, and manage correspondence, reports, and presentations
Conduct research, collect data, and provide information to support decision-making
Prepare and maintain meeting agendas, minutes, and follow-ups
Assist in the coordination of meetings, conferences, and business development initiatives
Perform ad-hoc administrative duties as needed to support various business units
Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications
Assist in implementing new sales programs, procedures, and systems
Coordinate communication between internal teams and external stakeholders, including clients and vendors
Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates
Coordinate communication between candidates and the designated recruiter
Manage invoicing, accounts receivable collections, and general bookkeeping tasks
Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts
Assist with budgeting, financial reviews, and preparation of confidential financial documents
Utilize tools like Excel to organize data, create charts, and generate reports
Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace and ATS
Support project management efforts by tracking progress and communicating updates

Requirements:

1-3 years of experience in an administrative, virtual assistant, recruiting, OR bookkeeping role (Preferred but not Required)
Proficiency in QuickBooks, Microsoft Office 365/Google Workspace
Familiarity with CRM platforms, Slack, ATS and Zoom
Excellent command of English, both written and verbal
Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently
Independent problem solver with innovative solutions
Strong work ethic, attention to detail, and the ability to work independently
Flexible to work across different time zones and able to adjust to evolving business needs

Additional Information:

Job Posted:
December 09, 2025

Employment Type:

Fulltime

Work Type:

Remote work

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