CrawlJobs Logo

VIP Travel Coordinator

avantstay.com Logo

AvantStay

Location Icon

Location:
United States

Category Icon
Category:
Hospitality and Tourism

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

18.00 - 20.00 USD / Hour
Save Job
Save Icon
Apply Position

Job Description:

AvantStay delivers world-class, authentic, tech-enabled short-term rental (“STR”) group experiences targeted at the millennial generation. We are venture-funded and growing rapidly in the explosive $100+ billion dollar STR industry. We deliver a customized end-to-end experience tailored just for groups and powered with technology at every layer. As a brand ambassador, the VIP Travel Planner will lead our mission to create a new standard for short-term rentals. This person will support guests when they reserve our properties and work closely with Guest Experience Coordinators to deliver a seamless, high-touch level of service and knowledge. This person is passionate about helping people and enhancing the guest experience in every way possible. You love to sell, and you are passionate about creating exceptional customer experiences. You're a facilitator, a hands-on problem-solver, and there to ensure your guests have the best possible stay.

Job Responsibility:

  • Sell Concierge services to guests with a focus on quarterly team revenue goals
  • Create itineraries and experiences that enhance the guest's stay
  • Create proposals & itineraries to bring our offer to life for guests
  • Interact with guests via phone, SMS, and email to ensure customer satisfaction
  • Respond promptly, personally, and professionally to guest inquiries to open the conversation and ensure they feel welcome
  • Convert new requests into confirmed services and effectively manage lead opportunities and outreach efforts
  • Support field operation teams and guest experience coordinators in maintaining a consistent guest experience with high-level service and consistency
  • Assist and develop programming with Concierge Manager & Concierge Supervisors, as needed
  • Keep relevant systems updated with customer information and confirmation details
  • Provide knowledgeable and correct information on AvantStay properties and policies
  • Understand who our guests are, what brought them to AvantStay, and offer personalized recommendations for upgrades & experiences such as private chefs, in-home massages, white glove grocery delivery, private transportation, and more
  • Attend bi-weekly meetings, provide organized updates & come prepared with discussion topics for the team
  • Maintain knowledge on Concierge Upgrades and services on a market-to-market basis, understanding seasonality, travel trends, local festivals, and other relevant information to best serve the interests of our guests
  • Engage the guests, be sincere and genuine, anticipate and exceed guests’ expectations, and own the experience from start to finish
  • Ensure consistent, professional, and timely communication

Requirements:

  • 2-3+ years VIP Customer Service and/or Concierge experience required
  • Background in the Luxury Travel industry strongly preferred
  • Minimum 1 year of experience in VIP travel itinerary planning
  • Minimum 1 year upselling luxury travel additional Concierge services
  • Ability to understand and convey issues and technical concepts
  • Strong sense of team mentality and reliability, a self-starter
  • Capable of quickly learning new software systems & keeping up with changing updates to our technology and processes
  • Strong written and verbal communication skills and excellent attention to detail
  • Ability to handle + manage your own workload, stay on top of sales leads, follow up with potential sales, and keep track of your ongoing clients needs
  • Must be able to work weekends (Saturday or Sunday shifts required)
  • US Work hours 10am to 6pm PST
What we offer:
  • Paid Time Off
  • Company-sponsored insurance (medical, dental, vision, life, etc.)
  • Complimentary and discount stays at AvantStay properties
  • Fitness Reimbursement

Additional Information:

Job Posted:
April 05, 2026

Employment Type:
Fulltime
Work Type:
Remote work
Icon
AvantStay - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for VIP Travel Coordinator

Office Manager

Vivienne Westwood is one of the most iconic British Fashion Brands who cares and...
Location
Location
United Kingdom , Battersea
Salary
Salary:
38000.00 - 45000.00 GBP / Year
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of experience in a similar position, demonstrating expertise in office management and travel coordination
  • Demonstrated experience in managing and leading a team, with a focus on fostering a collaborative and efficient work environment
  • Strong administrative and organisational skills with a proven track record of managing complex office environments
  • Competent in managing health and safety duties, ensuring full compliance with legal and company standards
  • Proven experience in managing budgets and travel requests, with a focus on aligning costs with budgetary constraints
  • Exceptional attention to detail, particularly in managing financial records and travel logistics
  • Excellent communication and interpersonal skills, with the ability to liaise effectively with internal and external stakeholders
  • Proficiency in managing large-scale projects, particularly in travel coordination, with a focus on sustainability
Job Responsibility
Job Responsibility
  • Lead and manage all aspects of health and safety compliance, ensuring a safe and compliant workplace for all employees
  • Coordinate with maintenance companies and external contractors to ensure that all necessary work is efficiently completed across company premises
  • Oversee the management of company records, including health and safety documentation, maintenance logs, and service call-out reports, ensuring accuracy and accessibility
  • Act as the primary point of contact for employee inquiries related to day-to-day operational issues, facilitating clear communication with internal stakeholders on matters related to office and building management
  • Manage corporate credit cards, including the accurate recording of monthly statements, account reconciliation, and timely submission to the finance team to meet deadlines
  • Handle all aspects of company vehicle administration, including insurance, parking permits, MOTs, road tax, and related responsibilities
  • Assist with processing company expenses, ensuring accuracy and adherence to company policies
  • Cover Head Office Reception duties when required
  • Undertake any additional duties as assigned by management to support the overall operations of the office
  • Lead and manage large-scale international travel projects, including arrangements for high-profile events such as international fashion weeks, industry conferences, and meetings with factories and suppliers
What we offer
What we offer
  • Staff discounts
  • Training
  • Health & Wellbeing support (includes Private Medical Health Insurance, EAP, Gym Discounts, Access to Financial Planning Service, etc.)
  • Cycle to work scheme
  • Generous annual leave allowance
  • Pension Scheme
  • Perkbox membership: access to a wide range of perks, discounts, and wellness resources
  • Opportunity to develop new skills and progress in your career
  • Opportunity to work for a company that cares and believes in its people and the environment
  • Fulltime
Read More
Arrow Right

Travel Coordinator

The Travel Coordinator organizes business trips for employees and external clien...
Location
Location
United States , Camarillo
Salary
Salary:
Not provided
chat3d.ai Logo
Chat3D
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience working in a professional environment
  • Ability to manage multiple priorities and projects utilizing time management and organizational skills
  • Excellent written and verbal communication skills
  • Travel industry experience required
  • Experience with Microsoft Office and travel vendor software experience (Sabre, Concur, etc.) preferred
Job Responsibility
Job Responsibility
  • Organizes business trips for employees and external clients (VIPs, consultants, candidates, etc.)
  • Identifies the optimal travel arrangements and makes the necessary reservations
  • Collaborates with instigators and the Talent Development team to define needs for team seminars
  • Takes charge of the creation, management and logistics of the entire event
  • Collaborates with the Events team for the organization of logistics for external events and trade fairs
  • Carries out replacement missions within the Travel & Reception team as needed
  • Communicates effectively with travelers to identify their needs
  • Researches and compares trips and hotels to identify the best option
  • Proposes optimal solutions that respect travel policies and needs
  • Makes requested reservations when travel falls within policy and budget
  • Fulltime
Read More
Arrow Right

Executive Office Manager

This executive support position anticipates, plans, schedules, develops and impl...
Location
Location
United States , Kinston
Salary
Salary:
Not provided
airbus.com Logo
Airbus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree with an emphasis in business, communications, or a related field
  • Candidates without a degree will be considered with 10+ years of experience
  • Minimum of 6 years of experience in an Executive Assistant role is preferred
  • Must be proficient with Microsoft Office Suite (Word, Excel, & PowerPoint)
  • Excellent verbal and written communication skills in English
  • Proficient in Google Workspace apps (Gmail, Gdocs, GSheets..)
  • 5% travel Domestic
  • Must possess excellent written and verbal communications skills
  • Ability to adapt in changing environment while managing multiple priorities
  • Demonstrated ability to work with accuracy, pay attention to detail, plan and organize events and produce accurate work products
Job Responsibility
Job Responsibility
  • Manage and monitor Leadership Teams’ calendars including scheduling meetings, appointments, travel, etc.
  • Coordinate and ensure travel arrangements are completed accurately
  • Maintain contact with executive(s) while travelling and inform them regarding any actual or potential change in travel relative to contract, travel schedule and weather conditions
  • Responsible for tracking the currency of work essentials such as passports, visas and licenses for VP
  • Maintain, update and publish group calendar. Maintain and update contacts for executive(s)
  • Prepare, process and maintain inventory of travel/expense reports for Executive Leaders
  • Perform a wide range of administrative functions including documentation draft and preparation covering correspondence, announcements, presentations, requests for payments and signed authorizations for action
  • Compose announcements/emails for Executive Leader approval and distribution
  • Proofread and edit emails and announcements for VP and Directors upon request
  • Establish and maintain working relationships with key contacts throughout executive(s) area of contacts
What we offer
What we offer
  • Competitive pay, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
  • Paid time off including personal time, holidays and a paid parental leave program
  • Comprehensive insurance coverage including medical, prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages
  • Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path
  • as well as the opportunity to participate in accelerated development programmes
  • and both national and international mobility
  • Relocation assistance for qualified positions
  • Fulltime
Read More
Arrow Right

Senior business travel consultant

Senior business travel consultants - Needed for this US based TMC. You will be w...
Location
Location
United Kingdom
Salary
Salary:
40000.00 - 42000.00 GBP / Year
candm.co.uk Logo
C&M Travel Recruitment
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Senior business travel consultant experience is a must
  • Advanced Sabre expertise (required)
  • Strong knowledge of international fares, routing rules, and ticketing procedures
  • Proven experience servicing VIP or high-profile clients
  • Ability to multitask in a fast-paced, deadline-driven environment
  • Strong problem-solving and critical-thinking skills
  • Exceptional written and verbal communication skills
  • High attention to detail and organizational skills
Job Responsibility
Job Responsibility
  • Book and manage complex international travel arrangements (air, hotel, car, and rail)
  • Utilize Sabre GDS at an expert level
  • Construct, price, and ticket international fares accurately and efficiently
  • Coordinate VIP services including meet & greet, limousine transfers, and lounge access
  • Provide white-glove service to executive and high-profile clients
  • Handle exchanges, schedule changes, and travel disruptions with urgency and professionalism
  • Manage multiple bookings simultaneously while maintaining accuracy and attention to detail
  • Work effectively under pressure and meet strict deadlines
  • Fulltime
Read More
Arrow Right

Personal Assistant

We are seeking a highly professional, reliable, and proactive Personal Assistant...
Location
Location
Malta , San Ġiljan, Valletta, Dubai
Salary
Salary:
Not provided
gamdom.com Logo
gamdom
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • English: Fluent (written & spoken) – mandatory
  • Additional languages advantageous (for example Mandarin, Japanese, Korean, Spanish)
  • Exceptional organisational and time‑management skills
  • High emotional intelligence, diplomacy and interpersonal skills
  • Strong technical proficiency with G‑Suite, Microsoft Office and common scheduling/messaging tools
  • Proven ability to maintain confidentiality, integrity and discretion at all times
  • Calm under pressure with excellent problem‑solving skills
  • Willingness to be flexible with hours and provide occasional support during evenings and weekends
  • Valid passport and flexibility to travel frequently
Job Responsibility
Job Responsibility
  • Manage complex calendars and schedules
  • coordinate meetings, appointments, personal commitments, and reminders
  • Arrange all aspects of travel including flights, accommodation, transfers, visas, itineraries and VIP services
  • manage last‑minute changes and ensure timely updates
  • Screen, prioritise and respond to communications
  • draft correspondence and ensure critical items are actioned promptly and professionally
  • Coordinate with household staff and external service providers (cleaners, chefs, drivers, gardeners, maintenance, contractors) to ensure smooth operations
  • Handle errands including personal shopping, gifts, returns, bookings and deliveries, both locally and while travelling
  • Process invoices, expense claims and reimbursements
  • perform basic bookkeeping and liaise with accountants as required
What we offer
What we offer
  • Competitive remuneration and benefits package
  • Opportunity to work closely with senior stakeholders and gain broad exposure to personal and professional management
  • Supportive, discreet and professional working environment
  • Fulltime
Read More
Arrow Right

Administrative Assistant to General Manager of Hospitality

The Administrative Assistant to the General Manager provides high-level administ...
Location
Location
United States , San Francisco
Salary
Salary:
36.00 - 39.00 USD / Hour
legendsglobal.com Logo
Legends Global
Expiration Date
June 01, 2026
Flip Icon
Requirements
Requirements
  • 3–5+ years of executive assistant experience in an administrative assistant or office support role
  • Experience in hospitality, convention centers, events, or large-scale operations preferred
  • Experience working with public-sector or municipal partners is a plus
  • Strong organizational, time-management, and multitasking skills
  • Excellent written and verbal communication skills
  • High level of professionalism, discretion, and attention to detail
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
  • Ability to work effectively in a fast-paced, deadline-driven environment
Job Responsibility
Job Responsibility
  • Provide day-to-day administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting
  • Coordinate meetings, prepare agendas, take notes, and track follow-up action items
  • Manage confidential and sensitive information with professionalism and discretion
  • Serve as a point of contact between the GM and internal teams, Legends Global corporate leadership, City representatives, clients, and vendors
  • Draft, edit, and distribute professional correspondence, reports, and internal communications
  • Coordinate leadership visits, meetings, VIP walkthroughs, and site tours
  • Track deadlines, approvals, and follow-ups across Food & Beverage, Operations, Sales, Finance, and City partners
  • Assist with preparation of reports, revenue summaries, presentations, and departmental documents
  • Maintain organized electronic and physical filing systems for contracts, reports, and records
  • Support coordination of union-related meetings and compliance documentation as needed
  • Fulltime
Read More
Arrow Right

Executive Assistant

Our client is seeking a highly organised and dynamic part-time Executive Assista...
Location
Location
Austria , Vienna
Salary
Salary:
Not provided
corapartners.com Logo
Cora Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A minimum 2 years’ experience in a similar Executive Assistant/Office Manager position (UHNW or senior-level experience preferred)
  • A fluency in both German and English (spoken and written)
  • Strong organisational and time-management skills with excellent attention to detail
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new digital tools quickly
  • Solid numerical and analytical skills
  • comfortable with budgets, reports, and expense management
  • Excellent communication and interpersonal skills, able to liaise effectively at all levels
  • Ability to work independently, problem-solve, and take initiative with sound judgement
  • High level of discretion and integrity in handling confidential matters
Job Responsibility
Job Responsibility
  • Provide high-level administrative and executive support, with direct communication and close liaison with the Principal
  • Oversee daily operations across household and office functions
  • Manage diary coordination, scheduling meetings, booking appointments, restaurants and complex calendars
  • Coordinate all travel arrangements, including jet brokering, transfers, VIP services, and hotel bookings
  • Oversee house maintenance and day-to-day operational requirements of the residence(s)
  • Line manage household staff to ensure seamless coordination
  • Set up and manage the office, overseeing office management duties and processes
  • Manage, review, and process bookkeeping activities, including invoices, bills, payments, reconciliations, and expense claims, liaising with accountants and family office staff
  • Prepare correspondence, reports, briefing notes, and other documentation as required
  • Act as the first point of contact for internal and external stakeholders, exercising discretion and professionalism
  • Parttime
Read More
Arrow Right

VIP Travel Operations Executive

We are representing a prestigious luxury travel company specialising in crafting...
Location
Location
United Kingdom , London
Salary
Salary:
45000.00 - 55000.00 GBP / Year
candm.co.uk Logo
C&M Travel Recruitment
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 5 years’ experience in ultra luxury / private travel
  • Proficiency with a GDS, preferably Amadeus
  • University degree preferred
  • Strong operational and supplier-management
  • Highly organised, structured and detail-driven, with the ability to manage multiple moving parts
  • Excellent communication skills with the confidence to support UHNW client interactions when required
  • Strong negotiation skills and a deep understanding of luxury service standards
  • Insight and interest in high-end hospitality, luxury brands, arts and exclusive experiences
  • Proactive, service-oriented and able to work both independently and collaboratively
  • Discreet, polished and committed to delivering world-class service
Job Responsibility
Job Responsibility
  • Manage the operational delivery of ultra-luxury tailor-made itineraries, ensuring every detail is executed to perfection
  • Book and coordinate flights, hotels, transfers, dining, activities and VIP arrangements, liaising with suppliers to secure the finest experiences
  • Liaise with hotel management and service providers to ensure seamless delivery and follow-up on all VIP services
  • Support senior consultants with itinerary preparation, client updates and key organisational tasks
  • Assist with client communication where needed, maintaining a polished, discreet and high-touch approach
  • Handle complex administrative elements including confirmations, amendments, invoicing and documentation
  • Maintain strong relationships with global suppliers, DMCs and luxury partners
  • Support leadership with occasional PA-style tasks such as arranging meetings, preparing materials and coordinating internal admin
  • Contribute to event-related travel and logistics, with opportunities to travel on client events when required
  • Stay informed on luxury travel trends, elite hotel brands and exclusive experiences to support exceptional trip design
What we offer
What we offer
  • generous monthly bonuses
  • High-end company trips and opportunities to travel on client events
  • Career progression within an entrepreneurial, high-growth luxury environment
  • Work alongside a diverse, highly skilled team of luxury travel professionals
  • Exposure to some of the most exclusive travel experiences and suppliers globally
  • A multicultural, global organisation with an exceptional reputation in the industry
  • Incentive scheme
  • Fulltime
Read More
Arrow Right
Remote jobs Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog Salaries About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy