Vice President, Loan Documentation & Processing Senior Manager, Markets Operations Job at Citi (Tokyo)

Job Description

The Loan Documentation & Processing Senior Manager accomplishes results through the management of professional team(s) and department(s). Integrates subject matter and industry expertise within a defined area. Contributes to standards around which others will operate. Requires in-depth understanding of how areas collectively integrate within the sub-function as well as coordinate and contribute to the objectives of the entire function. Requires basic commercial loan awareness. Communication and diplomacy skills are required in order to guide, influence and convince colleagues in other areas and occasional external customers. Has responsibility for volume, quality, timeliness and delivery of end results of an area. May have responsibility for planning, budgeting and policy formulation within area of expertise. Involved in short-term planning resource planning. Full management responsibility of a team, which may include management of people, budget and planning, to include duties such as performance evaluation, compensation, hiring, disciplinary, terminations and may include budget approval.

Job Responsibility

Manage preparing and reviewing loan documentation while providing support to a variety of tasks related to the loan process
Independently process and close loans within a complex loan operations environment
Lead the team to drive and implement business initiatives, client solutions, and/or projects
Develops and exercises business plans, policies and procedures, and demonstrates an ability to lead projects, offer innovative solutions and cost saving opportunities
Stays abreast of developments within the loan documentation/processing function and considers the impact to the business
Has responsibility for volume, quality, timeliness and delivery of complex deliverables often related, but not limited to loan documentation processes for the team
Accountable for integrity of process, operations and associated results
Responsible for detailed analysis of loan related issues where the best course of action is not evident from the information available, but actions must be recommended/taken
Supports a wide range of internal clients (product, sales, client delivery, and technology) and external corporate clients
This includes but not limited to assessing service quality and identifying areas for process improvement, service or technology enhancements
Requires advanced analytical skills to filter, prioritize and validate potentially complex material from multiple projects, thereby defining problems and developing solutions
Defines, develops, implements and tracks appropriate margin related KPIs and SLAs for the group
Conducts discovery and due diligence activities with clients to meet their needs
Assumes informal/formal leadership role within the team, is involved in the coaching and training of new recruits, and provides guidance and support to junior staff
Builds effective relationships with colleagues, management, internal/external clients and stakeholders, as well as ability to influence them where necessary
Creates, develops and maintains effective relationships with colleagues, management, internal/external clients and stakeholders, and seeks to understand their needs and provides solutions
Persuades/influences/negotiates with others through collaborative communication skills
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behaviour, conduct and business practices, and escalating, managing and reporting control issues with transparency, as well as effectively supervise the activity of others and create accountability with those who fail to maintain these standards
Lead, manage, and develop a team of Loan Operations in Japan, cultivating a culture of high performance, accountability, and continuous improvement
Develop and implement strategic objectives for Loan Operations, ensuring alignment with global Loan Operations goals and local business priorities
Cultivate and maintain strong relationships with global and local business partners, especially governmental institutes and lawyers who ensure the agreement
Own and manage the operational risk profile for the Loan Operations, ensuring robust controls are in place and actively monitored, with strict adherence to all Japanese financial regulations and global Citi policies
Identify, champion, and lead change-the-bank initiatives and strategic projects aimed at enhancing operational efficiency, reducing costs, and improving the control environment within the Japan Loan Operations

Requirements

6-10 years of Experience
Reasonable knowledge of Business Processes, Systems and Tools used in the Loan Process
Demonstrate understanding of Loan Processes, Procedures, Products and Services
General awareness of managing, preparing, and reviewing loan documentation
Adequate ability to identify, mitigate, manage, resolve, and escalate risks and issues
Awareness of risk types, policies and control measures and processes
Comply with applicable laws, rules, and regulations, and adhering to Policies
Fluent in Japanese (both written and verbal) is essential, including business-level keigo
Business-level English (both written and verbal) is required
Exceptional leadership, people management, and motivational capabilities
Superior analytical, problem-solving, and decision-making capabilities
Excellent communication, presentation, and negotiation skills
Proactive, strategic thinking with a strong sense of ownership and accountability
Ability to navigate complex organizational structures and foster cross-functional collaboration
Bachelor's degree/University degree in Finance, Economics, Business Administration, or a related field is required

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Vice President, Loan Documentation & Processing Senior Manager, Markets Operations

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