Vetting Administrator Job at Office Angels (London)

Security Vetting Administrator

Actica Consulting is seeking a Security Vetting Administrator to join our intern...

Location

United Kingdom , Guildford

Salary:

30000.00 GBP / Year

Actica Consulting

Expiration Date

Until further notice

Requirements

Experience is not essential, but you’ll need to have a passion and aptitude for developing a career within business administration in a busy office environment
Accurate and timely data entry skills, with a high level of attention to detail
IT literate
Excellent time management and organisational skills with the ability to prioritise multiple tasks with varying deadlines
Superb communication skills, with an outgoing personality and an eagerness to succeed in a dynamic and progressive business development culture
Be willing to attend relevant training as required (DISA - Introduction to Personnel Security & Vetting)
You must be a British citizen and hold a UK passport
You must be eligible and willing to gain and maintain SC clearance throughout your employment
You must have lived in the UK continuously for 5 years
You should ideally live within a 20-minute commute to the Guildford office

Job Responsibility

Providing support to the Security Controller in handling vetting and clearances for the Actica Group, including clearance applications, appraisals and clearance checks for staff and contractors
Managing a shared inbox and responding to vetting-related queries
Maintaining accurate records for employees and contractors
Maintaining accurate clearance records for Actica and all organisations we hold clearances for
Liaise with clients and stakeholders to ensure appropriate onboarding/site visit checks are completed for staff and contractors
Confirming vetting statuses and coordinating overseas visit requests
Assist the Security Controller and Facilities Manager with physical security
Assist with external audits, accreditations and certifications required to maintain our business functions
Take part in meetings with various Security functions across the company as needed
On/off-boarding administrative tasks, ensuring that contracts, IT and clearances are in place

What we offer

A starting salary of up to £30,000, depending on experience plus bi-annual company performance-based bonus scheme
Six monthly performance and salary reviews
25 days annual leave plus Bank Holiday
Free Parking
Hybrid working – 3 days in office/2 days from home
25 days of paid leave per annum plus 8 UK bank holidays
Discretionary, Performance-Based Bonus Scheme
Enrolment in Stakeholder Pension Scheme
Cycle To Work Scheme
Employee Assistance Programme

Fulltime

Receptionist

TEMPORARY RECEPTIONIST ROLE. Our NPS client requires a receptionist to join the ...

Location

United Kingdom , Chesterfield

Salary:

12.21 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Good strong admin/reception experience
Good working knowledge of Microsoft Word, Excel, Outlook and Teams
Excellent communication skills both written and verbal
Ability to remain professional at all times and converse with a variety of service users
Excellent organisational skills and experience of working in a fast-paced environment and multi-tasking
Full 3 year referencing and HMPPS vetting

Job Responsibility

Administrative duties as well as answering phone queries, dealing with incoming and outgoing post
General reception duties, door access, signing in/out of visitors, directing of visitors within the building, booking of rooms, stationary orders
Printing of letters, handling of petty cash, the issuing travel warrants
Liaising with staff and other probation users with professionalism
Recording of alarm testing
Acting as first point of contact for visiting facility types
Demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do

What we offer

Paid holidays
Pension scheme
Full training will be given on the systems, including the panic and escalation process

Fulltime

Admin Officer

Brook Street are delighted to be supporting our public sector client in their re...

Location

United Kingdom , York

Salary:

12.36 - 14.24 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Must be able to commute to York
Must be able to work full time
Must be able to provide full right to work in the UK including photo ID
Must be able to provide reference details for the last 3 years
Excellent attention to detail
The capacity to work both independently and as a team member
Able to handle customer information sensitively and securely
Strong IT skills, including a knowledge of Microsoft Office products (such as Word and Outlook)
Good communication skills
able to articulate clearly and concisely both orally and in writing

Job Responsibility

Working as part of a team responsible for delivering a full review of vetting applications
including confirming identity and checking information provided
Responding to enquiries and seeking further information from vetting subjects, sponsors and others in the vetting community
This may be via email or telephone
Sensitively and securely handling customer information
Attention to detail and discretion are essential as vetting confidentiality is paramount in safeguarding the personal information being processed
Providing a quality service, understanding the end-to-end vetting process and appreciating where your role fits into this to identify the right actions and interventions to best support applications and colleagues

What we offer

Rate of pay increasing to £14.24 after 12 weeks
Guaranteed interview for veterans or spouses/partners of military personnel who meet all the essential criteria
Guaranteed interview for candidates with a disability who meet all the essential criteria via the PSR Sourcer

Fulltime

Animal Caretaker

FOUR PAWS is the global animal welfare organisation for animals under direct hum...

Location

Austria , Haringsee

Salary:

36000.00 - 40000.00 EUR / Year

FOUR PAWS International

Expiration Date

Until further notice

Requirements

Passion for working with owls, birds of prey and other wild animals as well as an affinity for animal welfare and species protection
Experience and/or qualification as animal caretaker is an advantage
Not afraid of physically demanding work, mostly outdoors and in all weather conditions
Skills in manual work
Fluent written and spoken German, knowledge of English is an advantage
Basic computer skills
Ability to learn, reliable, flexible and self-organised team player with flexibility in terms of working time
Driving license B and own car

Job Responsibility

Caring and feeding of wild animal patients
Rearing of young animals
Cleaning of enclosures and other station areas as well as maintenance of the surrounding grassland
Assisting with repairs and maintenance work
Carrying out patient transports and visits to the vet
Supporting with administrative activities such as keeping a station book, telephone correspondence

What we offer

Partial contribution to Klima Ticket and pension fund after probationary period
PAWSdays: extra days off at the end of the year on top of your 25 days of annual leave
Birthday leave: extra day off to use around your birthday

Parttime

Security Administrator

The Security Coordinator will support the Site Security Office and wider Securit...

Location

United Kingdom , Rochester

Salary:

14.55 - 19.36 GBP / Hour

Outsource UK

Expiration Date

Until further notice

Requirements

Exceptional administration skills - mandatory
An awareness of security issues and how a security team work
A good understanding of Office Management principles
Good analytical, interpersonal, organisational and communication skills

Job Responsibility

Main Security Liaison between the Security Office and Reception
New start security liaison (Taleo, recruitment team, Security Watchdog)
Leaver security liaison (ensure return of classified equipment/documents, site badge and car pass, etc.)
Monitoring help desk calls placed by the team/guards to ensure they are completed
Monitoring of daily Car Park checks/vehicle infringements
Sateon: adding of employees to access control doors. issuing of security badges, new starts, contractors, forgotten/lost/damaged/non-functioning badges
Sateon: running system reports for investigations

Fulltime

Senior Administrator / Team Leader

Are you a natural organiser who loves keeping things running smoothly? Do you en...

Location

United Kingdom , London

Salary:

33000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Team Leader or Senior Administrator
A confident organiser who loves distributing workloads and keeping things running smoothly
Strong skills in Microsoft Word, Excel and formatting documents
Someone proactive, reliable, and comfortable juggling priorities
A warm, approachable personality - happy working alongside both seasoned professionals and lively grads
Enjoys being part of an office community (and doesn't mind joining the occasional after-work social!)

Job Responsibility

Leading and supporting a small admin team (currently 2 people) - distributing work fairly and keeping things on track
Supporting two Office Managers with day-to-day operations and problem solving
Document Management - bids, proposals, contracts and reports will rely on your eye for formatting, templates, and Excel skills
Being the hub of the office: from organising travel and supplies to helping coordinate events and socials
Support with Health and Safety compliance, ensuring all documentation is up to date
Ad Hoc Administration - Meeting and greeting clients, answering and vetting phone calls, arranging couriers, stocking supplies, collecting post and arranging office cleaners, you'll help keep office operations running smoothly
Improving processes and finding smarter ways of working using Microsoft 365, SharePoint and other tools
Bringing positivity and approachability to a friendly yet technical team

What we offer

£35,000 FTE salary (pro-rata for 30 hours)
30 hours across 4 days (with flexibility on hours, ideally Mon-Thu)
Central Farringdon location
Be part of a welcoming, sociable office culture
Opportunity to shape a newly created role and make it your own

Parttime

Marine Safety Specialist

You will join Energy Management business unit that include the supply, trading, ...

Location

Portugal

Salary:

Not provided

Galp

Expiration Date

Until further notice

Requirements

Professional experience: Experience as a Merchant Navy Officer, in the role of Master or Chief Engineer (or equivalent onboard management positions)
Academic background: Bachelor's or Master's degree in Nautical Science, Marine Engineering, Naval Engineering, or equivalent education from recognized institutions (including Naval Academy)
Languages: Proficiency in Portuguese (spoken and written) and fluent English (minimum level C1)
Technical skills: Strong computer skills (MS Office) and familiarity with quality, safety, and security management systems
Certifications: Designated Person Ashore (DPA) recognized by maritime administrations
Accident Investigation Training (classification societies or equivalent)
Security Certification recognized by maritime administrations
Port Facility Security Officer (PFSO) – preferred

Job Responsibility

Ensure the application of the Vetting Manual and the qualification of vessels operating with Galp, including risk assessments in cases of non-compliance
Conduct technical inspections of vessels and support chartering processes (spot and time charter)
Ensure compliance with ISM and ISPS Code requirements, promoting continuous improvement of the Safety Management System (SMS)
Coordinate internal audits and collaborate in external audits, ensuring the effective handling of non-conformities, incidents, and near-misses
Monitor developments in international legislation and regulations (IMO, OCIMF, INTERTANKO, IACS, etc.), incorporating best practices into operations
Manage the interface with maritime authorities, flag administrations, classification societies, and other official entities
Coordinate the implementation and updating of Ship Security Plans, issuing assessments on potential threats and ensuring adequate training of crews
Ensure continuous awareness of operational safety and maritime security among employees

What we offer

Competitive salary and bonus
Health insurance for you and your family
Meal allowance
Holidays, 25 days

Fulltime

Centre Administrator

The MLA Centre Administrator plays a key role in the successful delivery of MLA’...

Location

Ireland , Galway; Dublin

Salary:

Not provided

Move Language Ahead

Expiration Date

Until further notice

Requirements

Must have right to work in Ireland
Successful applicants will be required to complete Garda Vetting as part of onboarding, and any offer of employment will be subject to satisfactory clearance under the National Vetting Bureau Acts 2012–2016.
Proven suitability to work with students under 18: at least 2 references.
Be proficient in the use of IT

Job Responsibility

Responsible for the logistics and finance for MLA summer programmes
Responsible for all logistics and finance aspects of the MLA summer camp programmes
Represent MLA values
Reports to Centre Director and Operations Manager
6 working days per week
1 day off per week
Residential employment includes all meals and accommodation
Ensure the smooth day-to-day running of the centre, accurate record-keeping, and excellent customer service for students, staff, and group leaders
Promote the welfare of students and adhere to, and comply with the MLA Safeguarding Policy
Support student administration, staff coordination, logistics, and compliance with MLA policies, including safeguarding and duty of care

What we offer

Paid training and induction.
Work as part of a strong team and gain experience
Opportunities for professional development e.g. appraisals, opportunities for promotion
Complimentary room and full board as part of the compensation package

Fulltime

Vetting Administrator

Office Angels

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
August 22, 2025

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