Vetting Administrator Job at Office Angels (London)

Vetting and Compliance Administrator

This opportunity is to work specifically within the Vetting and Compliance Team ...

Location

United Kingdom , London

Salary:

26000.00 - 28000.00 GBP / Year

Operam Education Group

Expiration Date

January 31, 2026

Requirements

Experience in administration in a fast-paced environment
Target-driven and experienced in working towards tight deadlines and within short timescales
Ability to work effectively as a team and build relationships at all levels
Strong work ethic with a flexible approach
Strong attention to detail
IT literate (Keyboard skills, Microsoft Office applications, etc.)
Self-motivated, driven and seeking a long-term career move
Provide proof of right to work in the UK before commencing employment

Job Responsibility

Ensuring worker suitability including eligibility to work, identification, experience, skills and criminal record checks (both DBS and Overseas where necessary)
Inputting applicants' details onto in house systems, processing applicants' file including sending and chasing reference checks and DBS checks
Ensuring applicants' files meet all mandatory checks
Regular monitoring of agency workers' visas and other documentation to ensure they are in date to ensure compliance and continued suitability
Administrative support, maintenance and management of information
Delivering relevant training to candidates
Assisting with general telephone enquiries from candidates
Assisting schools with any specific compliance/safeguarding requests

What we offer

Up to 30 days holidays
Birthday off as extra
Wellbeing day off
Flexible working shifts
5-hour shifts outside term time
Life Assurance Scheme
Employee Assistance Scheme
Cycle To Work Scheme
Season Ticket Loan
Flexible longer lunchbreaks to attend the gym

Fulltime

New

Security Vetting Administrator

Actica Consulting is seeking a Security Vetting Administrator to join our intern...

Location

United Kingdom , Guildford

Salary:

30000.00 GBP / Year

Actica Consulting

Expiration Date

Until further notice

Requirements

Experience is not essential, but you’ll need to have a passion and aptitude for developing a career within business administration in a busy office environment
Accurate and timely data entry skills, with a high level of attention to detail
IT literate
Excellent time management and organisational skills with the ability to prioritise multiple tasks with varying deadlines
Superb communication skills, with an outgoing personality and an eagerness to succeed in a dynamic and progressive business development culture
Be willing to attend relevant training as required (DISA - Introduction to Personnel Security & Vetting)
You must be a British citizen and hold a UK passport
You must be eligible and willing to gain and maintain SC clearance throughout your employment
You must have lived in the UK continuously for 5 years
You should ideally live within a 20-minute commute to the Guildford office

Job Responsibility

Providing support to the Security Controller in handling vetting and clearances for the Actica Group, including clearance applications, appraisals and clearance checks for staff and contractors
Managing a shared inbox and responding to vetting-related queries
Maintaining accurate records for employees and contractors
Maintaining accurate clearance records for Actica and all organisations we hold clearances for
Liaise with clients and stakeholders to ensure appropriate onboarding/site visit checks are completed for staff and contractors
Confirming vetting statuses and coordinating overseas visit requests
Assist the Security Controller and Facilities Manager with physical security
Assist with external audits, accreditations and certifications required to maintain our business functions
Take part in meetings with various Security functions across the company as needed
On/off-boarding administrative tasks, ensuring that contracts, IT and clearances are in place

What we offer

A starting salary of up to £30,000, depending on experience plus bi-annual company performance-based bonus scheme
Six monthly performance and salary reviews
25 days annual leave plus Bank Holiday
Free Parking
Hybrid working – 3 days in office/2 days from home
25 days of paid leave per annum plus 8 UK bank holidays
Discretionary, Performance-Based Bonus Scheme
Enrolment in Stakeholder Pension Scheme
Cycle To Work Scheme
Employee Assistance Programme

Fulltime

Administration Officer

Bring your education expertise and organisational talent to a role where you’ll ...

Location

Australia , Launceston

Salary:

73814.00 - 78195.00 AUD / Year

University of Tasmania

Expiration Date

January 22, 2026

Requirements

Proven ability to manage multiple administrative tasks with exceptional organisational skills
Excellent communication skills, with the ability to build positive relationships with students and staff in a professional manner
Experience in the education sector with strong administrative and organisational skills
Proficiency in software packages and databases, including VET Student Management Systems
Knowledge of Higher Education and VET requirements (or ability to learn quickly)
Ability to work independently and as part of a team in a fast-paced environment
To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.

Job Responsibility

Coordinate and review Higher Education short course enrolments
Assist with course administration tasks including processing enrolments, assessing eligibility, creating student files, and managing TAGS book coordination
Support Higher Education examination processes and short course delivery
Provide professional, timely assistance to students and staff, ensuring compliance and accuracy
Maintain electronic files and databases and prepare induction materials and learner resources.

What we offer

17% superannuation

Fulltime

!

Admin Officer

Brook Street are delighted to be supporting our public sector client in their re...

Location

United Kingdom , York

Salary:

12.36 - 14.24 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Must be able to commute to York
Must be able to work full time
Must be able to provide full right to work in the UK including photo ID
Must be able to provide reference details for the last 3 years
Excellent attention to detail
The capacity to work both independently and as a team member
Able to handle customer information sensitively and securely
Strong IT skills, including a knowledge of Microsoft Office products (such as Word and Outlook)
Good communication skills
able to articulate clearly and concisely both orally and in writing

Job Responsibility

Working as part of a team responsible for delivering a full review of vetting applications
including confirming identity and checking information provided
Responding to enquiries and seeking further information from vetting subjects, sponsors and others in the vetting community
This may be via email or telephone
Sensitively and securely handling customer information
Attention to detail and discretion are essential as vetting confidentiality is paramount in safeguarding the personal information being processed
Providing a quality service, understanding the end-to-end vetting process and appreciating where your role fits into this to identify the right actions and interventions to best support applications and colleagues

What we offer

Rate of pay increasing to £14.24 after 12 weeks
Guaranteed interview for veterans or spouses/partners of military personnel who meet all the essential criteria
Guaranteed interview for candidates with a disability who meet all the essential criteria via the PSR Sourcer

Fulltime

Senior Administrator / Team Leader

Are you a natural organiser who loves keeping things running smoothly? Do you en...

Location

United Kingdom , London

Salary:

33000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Team Leader or Senior Administrator
A confident organiser who loves distributing workloads and keeping things running smoothly
Strong skills in Microsoft Word, Excel and formatting documents
Someone proactive, reliable, and comfortable juggling priorities
A warm, approachable personality - happy working alongside both seasoned professionals and lively grads
Enjoys being part of an office community (and doesn't mind joining the occasional after-work social!)

Job Responsibility

Leading and supporting a small admin team (currently 2 people) - distributing work fairly and keeping things on track
Supporting two Office Managers with day-to-day operations and problem solving
Document Management - bids, proposals, contracts and reports will rely on your eye for formatting, templates, and Excel skills
Being the hub of the office: from organising travel and supplies to helping coordinate events and socials
Support with Health and Safety compliance, ensuring all documentation is up to date
Ad Hoc Administration - Meeting and greeting clients, answering and vetting phone calls, arranging couriers, stocking supplies, collecting post and arranging office cleaners, you'll help keep office operations running smoothly
Improving processes and finding smarter ways of working using Microsoft 365, SharePoint and other tools
Bringing positivity and approachability to a friendly yet technical team

What we offer

£35,000 FTE salary (pro-rata for 30 hours)
30 hours across 4 days (with flexibility on hours, ideally Mon-Thu)
Central Farringdon location
Be part of a welcoming, sociable office culture
Opportunity to shape a newly created role and make it your own

Parttime

Marine Safety Specialist

You will join Energy Management business unit that include the supply, trading, ...

Location

Portugal

Salary:

Not provided

Galp

Expiration Date

Until further notice

Requirements

Professional experience: Experience as a Merchant Navy Officer, in the role of Master or Chief Engineer (or equivalent onboard management positions)
Academic background: Bachelor's or Master's degree in Nautical Science, Marine Engineering, Naval Engineering, or equivalent education from recognized institutions (including Naval Academy)
Languages: Proficiency in Portuguese (spoken and written) and fluent English (minimum level C1)
Technical skills: Strong computer skills (MS Office) and familiarity with quality, safety, and security management systems
Certifications: Designated Person Ashore (DPA) recognized by maritime administrations
Accident Investigation Training (classification societies or equivalent)
Security Certification recognized by maritime administrations
Port Facility Security Officer (PFSO) – preferred

Job Responsibility

Ensure the application of the Vetting Manual and the qualification of vessels operating with Galp, including risk assessments in cases of non-compliance
Conduct technical inspections of vessels and support chartering processes (spot and time charter)
Ensure compliance with ISM and ISPS Code requirements, promoting continuous improvement of the Safety Management System (SMS)
Coordinate internal audits and collaborate in external audits, ensuring the effective handling of non-conformities, incidents, and near-misses
Monitor developments in international legislation and regulations (IMO, OCIMF, INTERTANKO, IACS, etc.), incorporating best practices into operations
Manage the interface with maritime authorities, flag administrations, classification societies, and other official entities
Coordinate the implementation and updating of Ship Security Plans, issuing assessments on potential threats and ensuring adequate training of crews
Ensure continuous awareness of operational safety and maritime security among employees

What we offer

Competitive salary and bonus
Health insurance for you and your family
Meal allowance
Holidays, 25 days

Fulltime

Senior Systems Administrator

The Senior System Administrator will handle system administration tasks, includi...

Location

United States , Herndon

Salary:

124100.00 - 209300.00 USD / Year

Boeing

Expiration Date

January 27, 2026

Requirements

Successfully completed a Tier 5 Investigation (T5) by the federal government within the last 5 years or agreed to enter a Continuous Vetting program
Active Full Scope Polygraph
Current CompTIA Security+ Certification
5+ years of experience as a systems administrator
5+ years of experience working in a cross functional environment with all levels in the business from individual contributors to executive leadership

Job Responsibility

Oversees system integration, hardware and software installation, configuration and disposition of servers and workstations to support the architecture
Provides complex problem resolution, root cause analysis and technical support for delivery systems
Participates in the design, validation and configuration management of computing delivery systems
Plans and coordinates system changes
Administers user system access and establishes safeguards to protect information to meet security requirements
Oversees activities to monitor system performance to support capacity planning, backup and disaster recovery planning
Mentors, leads and trains others

What we offer

Relocation based on candidate eligibility
Generous company match to your 401(k)
Industry-leading tuition assistance program pays your institution directly
Fertility, adoption, and surrogacy benefits
Up to $10,000 gift match when you support your favorite nonprofit organizations
Health insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life and disability insurance programs

Fulltime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our client...

Location

United States , Sherman Oaks

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an administrative support role
Experience in the real estate, construction, or mortgage industry is preferred
Proficiency in data entry and maintaining organized documentation
Strong attention to detail and ability to verify accuracy in financial and project files
Excellent organizational and time management skills
Effective communication skills for collaborating with team members and external parties
Familiarity with construction-related documentation is a plus
Ability to work independently and manage multiple tasks simultaneously

Job Responsibility

Provide comprehensive administrative support
Review and verify construction draw requests, including labor and material billing documents, ensuring all information is accurate
Assist in gathering and vetting construction-related documentation from borrowers for review and approval
Track and input invoices for various projects to ensure expenses remain aligned with budgets
Maintain organized records and ensure timely updates on project-related administrative tasks
Collaborate with team members to ensure smooth execution of department workflows
Support data entry tasks to maintain consistency and accuracy within project files

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Vetting Administrator

Office Angels

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
August 22, 2025

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Job Description:

Job Responsibility:

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