Versatile administrative assistant receptionist

• Handle day-to-day administrative tasks and reception duties
• Handle in-person and telephone inquiries
• Manage website orders, prepare and ship them, and handle invoicing, payment processing, and accounting reconciliation for these orders
• Set up meeting rooms
• Prepare for client visits
• Enter package receipts into the ERP system
• Sort, distribute, and frank mail, and schedule DHL package shipments
• Manage office supply inventory
• Perform the following accounting tasks: Enter invoices without purchase orders into the invoicing software
• Send credit card expense details to the relevant parties and record the entries in the accounting software
• Print customer invoices and send them electronically or by mail
• Collect delivery notes and carrier documents from the store
• Update the table of sales outside France as part of the customs audit process
• Scan supplier invoices into the digitization software

• BTS in SME Management or a vocational diploma in Organizational and Business Management
• Support (AGOrA), provided you have relevant experience in a similar role
• English: ability to answer and route calls
• Basic accounting knowledge
• Proficiency in Microsoft Office
• Knowledge of Cegid PMI & Accounting is a plus
• Organization, attention to detail, and a systematic approach to work
• Ability to work independently
• Ability to meet deadlines
• Discretion
• Strong writing skills
• Excellent interpersonal skills
• Strong customer service orientation and ability to interact with a variety of people

Knowledge of Cegid PMI & Accounting

• Meal vouchers
• Time-off days
• A profit-sharing plan and an employee savings plan