Venue Set-up Coordinator Job at Marriott Bonvoy (Milan)

Workplace Experience Coordinator

AlphaSights is a global company, seeking an organised and enthusiastic Workplace...

Location

United Kingdom , London

Salary:

Not provided

AlphaSights

Expiration Date

Until further notice

Requirements

0–1 years of experience in office management, administration, hospitality, events, or facilities coordination
A proactive, detail-oriented problem-solver who thrives in fast-paced environments and takes initiative
Strong interpersonal and communication skills, confident in dealing with a wide range of stakeholders and creating positive, professional workplace experiences
Demonstrated ability to juggle multiple priorities, work under pressure, and adapt to changing needs
Comfortable with ambiguity and capable of independently managing timelines and responsibilities
Strong written and verbal communication
Fluency in English is essential

Job Responsibility

Front of House and reception desk operational duties during core business hours
Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors
Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages
Build and maintain strong working relationships across the organisation and with external partners
Take full ownership of internal and external event planning, from concept through to execution
Manage end-to-end logistics: venue and supplier coordination, catering arrangements, set-up and take-down, on-the-day support, and post-event wrap-up
Arrange catering for meetings, events, and daily in-office needs
Reconfigure office furniture and spaces for internal office events and meetings as required
Conduct regular facility walk throughs, identifying deficiencies in furniture, equipment, or appliances
Oversee third-party contractors for F&B, cleaning and maintenance

Fulltime

Temporary Event Coordinator

Temporary Event Coordinator role supporting a prestigious International Training...

Location

United Kingdom , London

Salary:

15.00 - 16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Must be available immediately and seeking temporary work
Any training / event coordination experience is an advantage
Smartly presented and happy to work in a corporate environment
Enthusiastic, diligent, proactive
Flexible nature

Job Responsibility

Support the training team in the set-up, coordination and smooth running of weekly large-scale training courses / seminars held in 5* London hotels
Maintaining a working relationship with training venues
Managing the meeting room set up, F&B, and material preparation
Uploading the digital material to the electronic training device
Coordinating event logistics such as the delivery of materials to the training room etc
Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event and set-up, communicating with the training team in Dubai and ensuring the event is running in line with the BEO
Act as a brand ambassador for the client
respond to participants inquiries and complaints while onsite
Always provide excellent customer service to the event participants
Complete final checks on the day of the event to ensure everything is in line with company standards

Parttime

Director of Event Technology

Markey's, a multi-state leading provider of creative audio-visual services, is s...

Location

United States , Washington, DC

Salary:

60000.00 - 65000.00 USD / Year

Markey's

Expiration Date

Until further notice

Requirements

Lead the Markey’s event technology team, managing all day-to-day activities regarding event technology services in the venue
Work directly with clients contracting with the hotel, requiring various services including: audiovisual rental, rigging services and technical labor
Consult with internal and external clients
generate quotes, labor estimates & room diagrams
and provide creative as well as technical audiovisual solutions for events to help secure business at its greatest potential
Foster a positive working relationship between Markey’s and the hotel, working effectively and professionally with hotel management, event and support staff, clients and event planners
Attend all site visits, BEO meetings, and pre-event meetings
Provide work direction to employees and help develop them professionally
Responsible for annual budget, managing revenue and expense, and on site inventory management to meet or exceed expectations
Generate and update daily and weekly forms including but not limited to billing, daily equipment “boards”, schedules, and forecasts

Job Responsibility

Lead the Markey’s event technology team, managing all day-to-day activities regarding event technology services in the venue
Work directly with clients contracting with the hotel, requiring various services including: audiovisual rental, rigging services and technical labor
Consult with internal and external clients
generate quotes, labor estimates & room diagrams
and provide creative as well as technical audiovisual solutions for events to help secure business at its greatest potential
Foster a positive working relationship between Markey’s and the hotel, working effectively and professionally with hotel management, event and support staff, clients and event planners
Attend all site visits, BEO meetings, and pre-event meetings
Provide work direction to employees and help develop them professionally
Responsible for annual budget, managing revenue and expense, and on site inventory management to meet or exceed expectations
Generate and update daily and weekly forms including but not limited to billing, daily equipment “boards”, schedules, and forecasts

What we offer

Competitive salary
Training and career development
Opportunities for advancement
Opportunities to problem solve with creative thinking
Opportunities to work with cutting edge technology in a high profile, fast paced atmosphere
A wide range of experienced staff to work with and learn from on a daily basis
Excellent, comprehensive benefit program for full-time employees including group health, dental, vision, disability, and life insurance, 401(k), paid time off and paid holidays, cell phone stipend, and the Employee Stock Ownership Program (ESOP)
Employee Stock Ownership Plan (ESOP)

Fulltime

Regional Events Manager

At Artemis, we set the stage for the unforgettable. We are the UK’s largest oper...

Location

United Kingdom

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experienced events professional with a strong background in weddings and/or premium events
Comfortable working across multiple venues and adapting quickly to new environments and teams
Calm authority, exceptional organisation, and a hands-on approach
Enjoy leading by example and supporting the development of others
Highly proactive and solutions-focused
Thrive in a fast-paced, seasonal business
Happy to travel extensively as part of a national role

Job Responsibility

Provide regional relief cover for Events Managers and Coordinators during annual leave or vacancies
Support event planning, administration, and on-the-day delivery across the estate
Step in to coordinate or actively support service delivery when required
Support show rounds, sales events, and tasting events, including planning and delivery
Assist with the induction and training of new Events Managers and Coordinators
Support the launch and operational set-up of new venues
Assess, maintain, and uphold service standards across weddings and non-wedding events
Work closely with onsite General Managers and the central Operations team

Fulltime

Banquet Manager

Monitors and supervise activities relating to food & beverage for facility event...

Location

United States , Kissimmee

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Associate’s degree from 2-year college or university
1 to 2 years related experience and/or training or equivalent combination of education and experience
Previous management experience in a similar venue
Communicates efficiently and effectively
Effectively solves problems
Performs all necessary supervisory functions to effectively and efficiently manage the personnel assigned
Maintains a qualified staff
Demonstrated ability to control costs, generate increased revenue and manage accounts payable/receivable and financial reporting
Strong written, verbal and interpersonal skills
Ability to function in a fast-paced, team-oriented environment

Job Responsibility

Follow weekly work schedule, as assigned by Director of Food and Beverage
Assigns and/or reviews function assignments of service and bar staff
Trains assistants, captains, service and bar staff on a weekly basis
Recommends and maintains service standards and procedures for catering and bar service
Monitors the physical condition of banquet halls and function areas
Works with catering, culinary and event coordinators, security and operations/engineering on function room set-ups
Directs all aspects of maintaining existing equipment needed for banquet and bar service
Monitors uniform control on banquet and bar items
Recommends and orders any additional or replacement items and/or equipment
Analyzes banquet and bar stock on consumables

What we offer

medical
dental
vision
life and disability insurance
paid vacation
401k plan

Fulltime

Senior Events Service Manager

The Senior Events Service Manager at Grandlife Hotels executes all contracted ev...

Location

United States , New York

Salary:

95000.00 - 105000.00 USD / Year

Soho Grand Hotel

Expiration Date

Until further notice

Requirements

A high level of energy and passion for service, people and quality
Ability to work effectively under time constraints and deadlines
Able to work evenings and weekends/holidays as required
Experience with conference, meeting and production management
Excellent management, supervisory, and customer service skills
Must possess computer skills, including, but not limited to, use of Microsoft Word, Excel, and Tripleseat, Micros and All-seated a plus

Job Responsibility

Strong knowledge of various service styles and techniques. Ability to lead service staff in execution
Ensure all events maintain a first class and positive visual impact including ambiance, cleanliness, orderliness, décor and service flows
Coordinate and assist the Director of Events and Event Sales Manager with all catered events, to include meetings, receptions, press junkets, screenings etc
Attend walk-throughs with the Director of Catering and client pre-contract and confirmation, in the event of setup or production questions – as needed
Facilitate walk-throughs with clients that pertain to event setup, production and details post contract confirmation
Create and distribute diagrams customized for each event through All-Seated
Input event details for setup, deliveries, vendors, run-of-show and other logistics into Tripleseat system management database
Prepare BEO packets two weeks out for the weekly meetings and distribute to all the departments & catering captains
Attend Weekly BEO Meetings
Assist and oversee day of event setup and logistics with Event Captain, CSM, Event Sales Manager and Director of Events

What we offer

An opportunity to work with a fun team that feels more like a family
Workplace cafeteria
401k plans (With matching after 1 year)
Health insurance (medical, vision, dental, life and even IVF services included)
Paid time off for full time team members
Pet insurance
Team member rewards program
Discounted movie tickets and Broadway shows
Zip Car & gym discounts
Friends & family hotel discounts

Fulltime

Senior Events Service Manager

The Senior Events Service Manager at Grandlife Hotels executes all contracted ev...

Location

United States , New York

Salary:

95000.00 - 105000.00 USD / Year

The Roxy Hotel New York

Expiration Date

Until further notice

Requirements

A high level of energy and passion for service, people and quality
Ability to work effectively under time constraints and deadlines
Able to work evenings and weekends/holidays as required
Experience with conference, meeting and production management
Excellent management, supervisory, and customer service skills
Must possess computer skills, including, but not limited to, use of Microsoft Word, Excel, and Tripleseat, Micros and All-seated a plus

Job Responsibility

Strong knowledge of various service styles and techniques. Ability to lead service staff in execution
Ensure all events maintain a first class and positive visual impact including ambiance, cleanliness, orderliness, décor and service flows
Coordinate and assist the Director of Events and Event Sales Manager with all catered events, to include meetings, receptions, press junkets, screenings etc
Attend walk-throughs with the Director of Catering and client pre-contract and confirmation, in the event of setup or production questions – as needed
Facilitate walk-throughs with clients that pertain to event setup, production and details post contract confirmation
Create and distribute diagrams customized for each event through All-Seated
Input event details for setup, deliveries, vendors, run-of-show and other logistics into Tripleseat system management database
Prepare BEO packets two weeks out for the weekly meetings and distribute to all the departments & catering captains
Attend Weekly BEO Meetings
Assist and oversee day of event setup and logistics with Event Captain, CSM, Event Sales Manager and Director of Events

What we offer

An opportunity to work with a fun team that feels more like a family
Workplace cafeteria
401k plans (With matching after 1 year)
Health insurance (medical, vision, dental, life and even IVF services included)
Paid time off for full time team members
Pet insurance
Team member rewards program
Discounted movie tickets and Broadway shows
Zip Car & gym discounts
Friends & family hotel discounts

Fulltime

Food and Beverage Manager

Monitors and supervises activities relating to food and beverage for facility ev...

Location

United States , Rochester

Salary:

75000.00 - 80000.00 USD / Year

Legends Global

Expiration Date

Until further notice

Requirements

Associates Degree from 2-year college or university
1 to 2 years related experience and/or training or equivalent combination of education and experience
Previous management experience in a similar venue
Communicates efficiently and effectively
Effectively solves problems
Performs all necessary supervisory functions to effectively and efficiently manage the personnel assigned
Maintains a qualified staff
Demonstrated ability to control costs, generate increased revenue and manage accounts payable/receivable and financial reporting
Strong written, verbal and interpersonal skills
Ability to function in a fast-paced, team-oriented environment

Job Responsibility

Monitors and supervises activities relating to food and beverage for facility events
Supervises and coordinates activities of banquet, bar, and concessions personnel for banquet and concession events to ensure that food service is to client and guest satisfaction
Assign and/or review function assignments of supervisory and service staff
Manage associates through planning and scheduling of work assignments and performance development
Interview, hire and train staff
plans, assigns and directs work
Recommend and maintain service standards and procedures
Work with catering and events to determine proper function room set-ups
Monitor ongoing maintenance of existing equipment needed for banquet service
Ensure dress code compliance, adherence to service policies and procedures, and proper service standards during functions

What we offer

medical, dental, vision, life and disability insurance, paid vacation, and 401k plan

Fulltime

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Venue Set-up Coordinator

Job Description

Job Responsibility

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