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Venue Events Coordinator

United Kingdom, London 29300.00 GBP / Year · Job Posted June 03, 2026
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Job Description

We a hiring a Venue Events Coordinator. About Nesta. We are Nesta, the UK’s innovation agency for social good. We design, test and scale solutions to society’s biggest problems. Our three missions are to give every child a fair start, help people live healthy lives, and create a sustainable future where the economy works for both people and the planet. For over 20 years, we have worked to support, encourage and inspire innovation. We work in three roles: as an innovation partner working with frontline organisations to design and test new solutions, as a venture builder supporting new and early stage businesses, and as a system shaper creating the conditions for innovation. Harnessing the rigour of science and the creativity of design, we work relentlessly to change millions of lives for the better. Find out more at nesta.org.uk. Role Overview. The Line venue operates as a dedicated commercial business unit within Nesta. The venue team manages The Line venue spaces and is responsible for the commercial and operational services. The postholder will support the Venue Events Manager (VEM) in facilitating the delivery of external client, internal tenant and Nesta staff events, ensuring both operational excellence and commercial profitability.

Job Responsibility

  • Support the Venue Events Manager in facilitating the delivery of external client, internal tenant and Nesta staff events
  • Venue set up - work with the building team and external agency porters to ensure all spaces are set up as per client requirements
  • Supplier management - work with our inhouse catering partner (FIKA) on client requirements, as well as external suppliers e.g. AV, production companies, entertainment agencies
  • Secondary point of contact on the event day, occasionally stepping up to be the main point of contact
  • Produce event run sheets for each event
  • Support the VEM with health and safety duties including risk assessments, contractor monitoring and other statutory and not statutory site requirements
  • Liaise with clients on their venue branding requirements, updating in-house digital signage with relevant logos
  • Manage the iVvy CRM tool to ensure client records are accurately maintained
  • Collating and maintaining the department processes and procedures manual
  • Generate invoices and chase payments pre and post event
  • Post event client follow up and feedback form management
  • Monitor and respond to queries on the internal venue hire Slack channel
  • Monitor and respond to general enquiries in the venue Google inbox
  • Occasionally step up to conduct client site visits
  • Attend training and courses as directed by the Group
  • Any other reasonable request from the General Manager and Senior Management Team

Requirements

  • Use of iVvy venue and event management software (CRM)
  • Event management and operational delivery, preferably from a venue, with successful track record of project managing and delivering a range of events of varying scale and scope
  • Procuring, negotiating with, and managing suppliers
  • Invoicing & procurement processes

Nice to have

  • Use of Salesforce, Slack and Asana
  • IOSH Managing Events Safely certification

What we offer

  • Private medical insurance
  • Dental insurance
  • Ability to buy and sell annual leave
  • Eyecare vouchers

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