Venue Admin Coordinator Job at Legends Global (Coral Gables)

Venue Admin Coordinator

The Venue Admin Coordinator will play a vital role in supporting the Legends Glo...

Location

United States , Berea

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, operations, sports management or related field preferred
Proven ability to manage multiple priorities and meet deadlines
Strong communication, organizational, and interpersonal skills
Proficiency in Microsoft Office, expense management, and project management platforms (e.g., Concur, Asana)
Experience in sports, entertainment, or hospitality industries a plus

Job Responsibility

Manage calendars, meetings, and communications for project leadership
Oversee daily office operations, including supply management, vendor coordination, and facility upkeep
Process and track invoices, expenses, and budgets
Lead the internship program, including recruitment, onboarding, scheduling, and project support
Coordinate onboarding and offboarding for staff, including IT setup, workspace preparation, and internal announcements
Support internal engagement through staff events, celebrations, and communications
Assist with logistics for client events, meetings, and activations
Manage scheduling and payroll for hourly employees and interns
Partner with internal teams such as Legal and Finance to manage vendor contracts and agreements

What we offer

medical, dental, vision, life and disability insurance, paid vacation, and 401k plan

Fulltime

Marketing Assistant

We are seeking a reliable and detail-oriented Marketing Assistant to support our...

Location

Romania , Bucharest

Salary:

Not provided

MDPI

Expiration Date

Until further notice

Requirements

Knowledge of copywriting principles and best practices
Advanced ability to adapt communication and messaging across diverse platforms
Open to organizational and collaborative initiatives
Attention to detail, proactive attitude, supportive team player
Good and proactive communication abilities in English
Ability to work independently and handle multiple tasks
Previous experience in logistics, admin, or event planning is a plus

Job Responsibility

Manage and track the marketing warehouse inventory (promotional items, materials, shipments)
Coordinate shipments to events, offices, or collaborators
Organize and coordinate internal events, team activities, and office-related initiatives
Assist in planning external events related to the office's needs
Provide general support for marketing operations and logistics
Draft internal newsletters and announcements related to team or office activities
Conduct small research tasks, such as finding suppliers, venues, or opportunities for local partnerships

What we offer

Public transportation benefits
Flexible schedule
Private medical health insurance
Meal vouchers
Facilities at the office

Fulltime

Sr Admin Asst

The Senior Administrative Assistant supports Directors, providing a wide range o...

Location

United States , Lake Forest

Salary:

23.08 - 34.62 USD / Hour

W. W. Grainger

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
1 or more years of administrative experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and LucidChart
Experience communicating essential information concisely, both in writing and verbally
The ability to proofread documents for correct grammar, spelling and punctuation
The ability to learn multiple software programs
A proactive approach with the initiative to anticipate needs and take ownership of responsibilities
Attention to detail, ensuring accuracy in all tasks
A problem-solving mindset, with the ability to adapt and respond effectively to challenges

Job Responsibility

Respond to requests by asking probing questions, gathering and providing information
Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, and providing on-site meeting support
Schedule and manage business travel logistics and ensure leader has necessary documentation for travel (Domestic/international)
Manage multiple documents including composing, modifying, and proofreading (i.e. memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management
Task and project management may include (but not limited to) managing invites, coordinating presentation content and handouts, transcribing/recording meeting notes, capturing action items, takeaways, recording audio when necessary, facilitating online questions from participants during meetings, troubleshooting technical and logistical issues, and organizing follow up activities. Effectively manage leaders’ time using strategic and proactive calendar management
Support leadership in planning and distributing team member and leader communications
Prepare personnel, purchasing and other administrative forms for the leadership teams and forward for approval and processing
Train and provide backup support for other Administrative Business Partners as needed
Support the onboarding and departure process for department team members
Demonstrate a thorough understanding of the department and appropriate Company policies, procedures and operations

What we offer

Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing
18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year
6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required
Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools
Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents

Fulltime

Personal Assistant

Do you thrive in a busy environment where your organisational skills can shine? ...

Location

United Kingdom , Belvedere

Salary:

15.00 - 17.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Excellent organisational skills
you can manage multiple tasks efficiently and keep everything on track
You have a knack for clear communication, both written and verbal
You have an eye for detail that ensures nothing slips through the cracks
Proficiency in Microsoft Office and familiarity with various office software and tools

Job Responsibility

Manage complex diaries, appointments, and scheduling to ensure effective use of time
Coordinate communications (emails, calls, enquiries) with internal and external stakeholders
Arrange meetings, travel, venues, equipment, and refreshments
Prepare and organise documentation for meetings, ensuring timely distribution
Take accurate minutes and provide full secretarial support for committees and meetings
Maintain secure, organised electronic and paper filing systems in line with GDPR
Prioritise workload and act on own initiative with discretion and confidentiality
Support governance and corporate meetings with agendas, reports, and follow-ups
Assist with onboarding and induction processes for new starters, GP trainees, and students
Maintain complaints tracker and provide admin support for responses and meetings

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Booking Administrator

Would you like to join Hyde as a Booking Administrator supporting our Property M...

Location

United Kingdom , Havant

Salary:

25000.00 - 28500.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience providing admin support
Strong organisational and prioritisation skills
Excellent attention to detail, particularly with compliance data and records
Confident communication skills and the ability to build strong relationships
Good IT skills including Microsoft Office, and ideally some experience with an LMS

Job Responsibility

Act as the first point of contact for all training queries, managing communications and building strong relationships across the organisation
Coordinate training administration, including invitations, joining instructions, and maintaining up-to-date training plans
Maintain accurate training records, certificates and competency data, tracking renewals to ensure compliance
Liaise with external trainers and venues to ensure professional delivery, recording activity on the Learning Management System (LMS) and producing reports for audits and business needs
Analyse course feedback to identify trends, support continuous improvement, and promote a positive safety culture

What we offer

A generous pension scheme
Life assurance
Excellent annual leave entitlement
An award-winning flexible benefits package
Dedicated volunteering days

Fulltime

Admin Executive

The Admin Executive will be responsible for providing operational, administrativ...

Location

India , Indore

Salary:

Not provided

Randstad

Expiration Date

June 26, 2026

Requirements

Bachelor's degree in any discipline (Business Administration preferred)
2–5 years of experience in Admin, Facility Management, Real Estate Support, EHS Coordination, or similar roles
Experience in events, vendor management, or compliance documentation is an advantage
Strong organizational and multitasking skills
Knowledge of facility operations and administrative processes
Basic understanding of EHS standards and compliance requirements
Proficiency in MS Office applications
Vendor management and coordination skills
Excellent communication and interpersonal abilities

Job Responsibility

Assist in managing office space planning, seating allocation, and workspace optimization
Coordinate with vendors for facility maintenance, housekeeping, cafeteria, transport, security, and other services
Support facility inspection routines, AMC schedules, and issue resolution
Maintain asset registers, inventory logs, and facility-related documentation
Assist with new office setups, relocations, and refurbishment activities
Support implementation of EHS guidelines, safety procedures, and compliance requirements
Assist with workplace safety inspections, fire drills, and emergency preparedness activities
Help maintain safety checklists, logs, and incident records
Ensure PPE availability and EHS onboarding for new employees
Maintain up-to-date licenses, statutory documents, insurance, and compliance registers

Fulltime

Operations and Administrative Coordinator

We are looking for an Operations & Administrative Coordinator to keep our Paris ...

Location

France , Paris

Salary:

Not provided

Eligo Bioscience

Expiration Date

Until further notice

Requirements

1 to 3 years of experience in an administrative, operations, or office management role
Experience in a startup, biotech, or fast-paced environment is a strong plus
Exposure to accounting tools (Yooz, Spendesk, or similar) is appreciated but not required
Familiarity with collaborative tools such as Notion, Google Workspace, and Slack
Basic knowledge of French workplace H&S obligations is a plus, but not a prerequisite: training will be provided
Strong attention to detail and follow-through
Highly organized to effectively manage diverse tasks across the week or concurrently
Discreet and trustworthy
Service-oriented: you anticipate needs and act before being asked
Clear communicator in both French and English, written and spoken

Job Responsibility

Facility & Office Management: Daily office walkthrough: cleanliness, temperature, shared spaces, meeting room setup
Badge and access management for employees, visitors, and subletters
Reception and distribution of deliveries, including temperature-sensitive lab packages
Coordination with cleaning staff, building management, and repair vendors
Maintenance follow-up: log requests, contact vendors, track completion
Liaison with subletters on building and office matters
Represent Eligo in renter meetings
Administration & Daily Operations: Manage the admin@ inbox and handle incoming mail and official correspondence
Own and maintain the office manual and process pages in Notion
Update internal records: team lists, seating chart, external contacts database

What we offer

8€ Tickets Restaurant for each working day (50% covered by Eligo)
Health insurance / mutuelle: 100% of top-tier insurance (Alan) for Eligonauts and their kids covered by Eligo
Transportation: 100% of Navigo transportation card costs reimbursed, or 400€/year offered for alternative transport support
Integration assistance: French or English classes covered 100%
Health & Wellness: subscription to top-tier sports and wellness platform

Fulltime

Production Coordinator

The Production Coordinator is responsible for managing all production elements f...

Location

Salary:

Not provided

Merivale

Expiration Date

Until further notice

Requirements

Overseeing and managing all aspects of audiovisual (AV) production within assigned venues
Delivery of production elements to align with the execution of event production, with a key focus on but not limited to sound, vision, lighting and special effects
Act as Production Lead for venue events—manage logistics, suppliers, hires, admin, and communication
Collaborate effectively across functions, engaging with key stakeholders, including senior teams, HQ departments, and third-party contractors, to ensure smooth operations
Own and manage safety registers, SWMS, Safe Work Register, and maintenance calendar

Job Responsibility

Managing all production elements from planning through to execution, ensuring the smooth and efficient delivery of event requirements
Coordinating suppliers, overseeing logistics, managing timelines, and supporting on-site operations
Working closely with internal teams and external partners to deliver all production components across a range of events within the group, ensuring they are completed on time, within budget, and to a high standard

What we offer

Competitive salary
Paid parental leave and flexible return to work support for new parents
Amazing discounts at 90+ venues
Career and development opportunities, learning from the best
Employee Assistance Program
Employee Referral Program

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Venue Admin Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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