Venue Admin Coordinator Job at Legends Global (Coral Gables)

Junior Admin Support – Marine

To provide a proactive level of administrative support to the Marine team. Provi...

Location

United Kingdom , London

Salary:

Not provided

Willis Towers Watson

Expiration Date

Until further notice

Requirements

Good A Level results in English & Math's
IT literacy – basic knowledge minimum: Microsoft applications including Word, Excel, Outlook
Accurate typing
Enthusiastic to learn new systems and processes
Ability to offer an accurate, prompt and professional service
Ability to organize and priorities own workloads
Good level of attention to detail
Excellent time management skills
Enjoys working as part of a team
Good written and verbal communication abilities

Job Responsibility

Holiday & absence reporting using clash chart being aware of adequate team cover and informing line managers of potential clashes
Recording training, corporate and business absences from the office
Using ‘Book-a-Room’, to book meeting rooms/refreshments/security passes for all the team, update meetings spread sheets
Keep compliance sheet updated with all gift applications, checking that they are in line with GEH policy
Submitting invoices via Ariba system and following process through to payment of invoice
Assisting with arranging events following Willis processes to include venue finding, invitations, on-site coordination
Adhoc tasks to include ordering business cards, Lloyds passes, and helping cover Marine Admin for holidays etc
Min 3 days in office to ensure on-site assistance with equipment, post room collections/deliveries, print requests etc

What we offer

25 days of annual leave plus an extra WTW day
Private healthcare
Life insurance
Group income protection
Regular health assessments
Defined contribution pension scheme with matched contributions up to 10% from the company
Hybrid working options
Access to an employee assistance programme
Fully paid volunteer day
Electric vehicle car scheme

Fulltime

Venue Admin Coordinator

The Venue Admin Coordinator will play a vital role in supporting the Legends Glo...

Location

United States , Berea

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, operations, sports management or related field preferred
Proven ability to manage multiple priorities and meet deadlines
Strong communication, organizational, and interpersonal skills
Proficiency in Microsoft Office, expense management, and project management platforms (e.g., Concur, Asana)
Experience in sports, entertainment, or hospitality industries a plus

Job Responsibility

Manage calendars, meetings, and communications for project leadership
Oversee daily office operations, including supply management, vendor coordination, and facility upkeep
Process and track invoices, expenses, and budgets
Lead the internship program, including recruitment, onboarding, scheduling, and project support
Coordinate onboarding and offboarding for staff, including IT setup, workspace preparation, and internal announcements
Support internal engagement through staff events, celebrations, and communications
Assist with logistics for client events, meetings, and activations
Manage scheduling and payroll for hourly employees and interns
Partner with internal teams such as Legal and Finance to manage vendor contracts and agreements

What we offer

medical, dental, vision, life and disability insurance, paid vacation, and 401k plan

Fulltime

Remote Events Executive

Our client is recognised as the premier networking and thought leadership forum ...

Location

United Kingdom , Wimbledon, Greater London

Salary:

32000.00 - 34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Confident, can-do attitude
Excellent organisational and administration skills
Clear demonstration of strategic thinking and planning
Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook
Strong communication skills, well-presented and professional
Very strong attention to detail
Problem solving skills
Willing and able to work long and flexible hours, as needed
Resilience and ability to stay calm and thrive under pressure
Able to work independently and get the job done within expected time frames

Job Responsibility

Planning, coordinating and delivering webinars and in-person events
Comms and marketing of events to membership, on website and social media
Membership admin Applications and enquires via the inbox and maintaining database
Comms and logistics of venue (including catering), speaker (including presentations) and delegates
CRM: Maintaining management of database
Event data: management, including client enquires
Databases management: of speakers, venues, other resources
Attending to coordinate regular in-person events, dinners, roundtables and workshops (registration, AV, catering, etc), typically 1-2/month, upwards of 3/month
Delivering and coordinating regular webinars, typically 1-2/month, upwards of 4-5/month
Other reasonable duties, as required by the company

What we offer

25 days holiday, plus your birthday off
2 x wellness days per year
2 x volunteering days
Pension

Fulltime

Office Manager

As Office Manager, you’ll be at the heart of the company, ensuring that everythi...

Location

France , Paris; Bordeaux; Ghent

Salary:

Not provided

LaSource

Expiration Date

Until further notice

Requirements

Previous experience in office management, admin support, or executive assistance
Organised, detail-oriented, and proactive
Comfort with administrative tools (Google Workspace, basic accounting/CRM software)
Confident handling of numbers, invoices, and financial processes
Excellent communication skills in both English and French (written and spoken)
Reliable, flexible, and able to work independently in a fast-paced, entrepreneurial environment

Job Responsibility

Keep the office running smoothly: supplies, logistics, communication with providers
Organise and maintain contracts and company documents
Support HR processes: onboarding new team members, contracts, payroll liaison, leave tracking
Help improve and implement internal processes and tools for efficiency
Prepare invoices, follow up on payments, and act as a point of contact for client finance teams
Support basic bookkeeping and liaise with our accounting provider
Manage supplier contracts, expense reporting, subscriptions, and administrative documentation
Coordinate event logistics (venues, travel, suppliers) for client travel and internal events
Assist management with reporting and follow-up tasks when needed

What we offer

Meal vouchers
health insurance
team events
A dynamic, international work environment with flexibility and autonomy
The opportunity to grow with a company at the intersection of sports, entertainment, and technology
The opportunity to take on more operations, HR, or finance responsibility as the company grows

New

Personal Assistant

The PA & Admin Support role provides high‑level organisational, administrative, ...

Location

United Kingdom , Nottingham

Salary:

Not provided

Boots

Expiration Date

Until further notice

Requirements

Strong organisational and planning skills, with the ability to juggle priorities
Ability to manage high volumes of tasks while maintaining accuracy, with a strong attention to detail
Clear and professional communication with senior leaders, stores and external parties
Ability to take accurate, impartial notes in formal meetings
Strong IT and system skills
Microsoft Office, PeopleAdmin, Concur Experience raising Pos and resolving invoice queries
Competence in handling sensitive personnel information securely
Confidence in troubleshooting store or regional admin queries

Job Responsibility

Diary & Meeting Management – Retail Leadership Team and broader SLT as needed
Full management of complex diaries, including meetings, calls, store visits, venue bookings, and rescheduling
Organisation of team meetings, development days, divisional events, clinical days, and regional conferences
Preparation of store visit packs (scorecards, P&L, weekly sales) and attendance at visits/meetings as required
Serve as the diary contact point for Regional Managers and support external event bookings
Arrange all travel: flights, trains, hotels, car hire, and research optimal travel routes
Submit and manage Concur expenses, upload receipts, maintain mileage logs, and resolve outstanding or queried claims
Update PeopleAdmin for direct reports and store/region structures: contract changes, holiday corrections, sickness, MAT/PAT leave, absence
Complete PPFs, emergency payments, hierarchy updates, and change request forms (Welcome Bonus, Refer a Friend)
Manage personal files, holiday planners, weekend working logs, and ensure holiday cover is arranged

What we offer

Boots Retirement Savings Plan
Discretionary annual bonus
Generous employee discounts
Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more
Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme

Fulltime

Support Agent

Support Agent for Candlelight LATAM team, working behind the scenes to bring mag...

Location

Argentina , Buenos Aires

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

Live in Argentina and legally eligible to work here
Speak English and Spanish fluently (written & spoken)
Experience in structured operations, support or admin roles
Strong attention to detail, process orientation and follow-through
Comfort with tools like Jira, Airtable, Slack, Google Workspace (or quick to learn)
Team-first mindset, clear communicator and proactive problem-solver
Ability to juggle tasks and priorities in a fast-paced environment

Job Responsibility

Keep internal tools (Jira, Slack, Airtable) updated and organized
Coordinate with Producers and Project Managers on day-to-day needs
Assist in maintaining visibility across tasks, deadlines and project progress
Assist with event setup and quality checks using internal tools
Support invoicing processes and coordinate with the Finance team
Help with venue research and initial outreach
Contribute to budget tracking and cost allocation
Prepare and manage contracts for musicians

What we offer

Remote friendly
Join a collaborative, international and fast-paced team
Help shape the backstage of magical concert experiences
Learn about event production, internal workflows and scalable operations
Room to grow and take on new challenges as the team evolves

Parttime

Support Agent

We're looking for a Support Agent to join our SSI team—working behind the scenes...

Location

Spain , Madrid

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

You live in Madrid and are legally eligible to work here
You speak English fluently
Experience in structured operations, support or admin roles
Strong attention to detail, process orientation and follow-through
Comfort with tools like Jira, Airtable, Slack, Google Workspace (or quick to learn)
A team-first mindset, clear communicator and proactive problem-solver
Ability to juggle tasks and priorities in a fast-paced environment

Job Responsibility

Keep internal tools (Jira, Slack, Airtable) updated and organized
Coordinate with Producers and Project Managers on day-to-day needs
Assist in maintaining visibility across tasks, deadlines and project progress
Assist with event setup and quality checks using internal tools
Perform back office updates and ensure information is accurate and consistent
Support invoicing processes and coordinate with the Finance team
Help with venue research and initial outreach
Contribute to budget tracking and cost allocation
Prepare and manage contracts

What we offer

Work remotely with a flexible schedule
Join a collaborative, international and fast-paced team
Help shape the backstage of magical scalable experiences
Learn about event production, internal workflows and scalable operations
Room to grow and take on new challenges as the team evolves

Fulltime

Support Agent - US West

We're looking for a Support Agent to join our SSI team—working behind the scenes...

Location

Spain , Madrid

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

You live in Madrid and are legally eligible to work here
You speak English fluently. Spanish is a plus!
Experience in structured operations, support or admin roles
Strong attention to detail, process orientation and follow-through
Comfort with tools like Jira, Airtable, Slack, Google Workspace (or quick to learn)
A team-first mindset, clear communicator and proactive problem-solver
Ability to juggle tasks and priorities in a fast-paced environment

Job Responsibility

Keep internal tools (Jira, Slack, Airtable) updated and organized
Coordinate with Producers and Project Managers on day-to-day needs
Assist in maintaining visibility across tasks, deadlines and project progress
Assist with event setup and quality checks using internal tools
Perform back office updates and ensure information is accurate and consistent
Support invoicing processes and coordinate with the Finance team
Help with venue research and initial outreach
Contribute to budget tracking and cost allocation
Prepare and manage contracts

What we offer

Work remotely with a flexible schedule
Join a collaborative, international and fast-paced team
Help shape the backstage of magical scalable experiences
Learn about event production, internal workflows and scalable operations
Room to grow and take on new challenges as the team evolves

Fulltime

Venue Admin Coordinator

Legends Global

Location:
United States , Coral Gables

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 09, 2026

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