Venue Admin Coordinator Job at Legends Global (Berea)

Junior Admin Support – Marine

To provide a proactive level of administrative support to the Marine team. Provi...

Location

United Kingdom , London

Salary:

Not provided

Willis Towers Watson

Expiration Date

Until further notice

Requirements

Good A Level results in English & Math's
IT literacy – basic knowledge minimum: Microsoft applications including Word, Excel, Outlook
Accurate typing
Enthusiastic to learn new systems and processes
Ability to offer an accurate, prompt and professional service
Ability to organize and priorities own workloads
Good level of attention to detail
Excellent time management skills
Enjoys working as part of a team
Good written and verbal communication abilities

Job Responsibility

Holiday & absence reporting using clash chart being aware of adequate team cover and informing line managers of potential clashes
Recording training, corporate and business absences from the office
Using ‘Book-a-Room’, to book meeting rooms/refreshments/security passes for all the team, update meetings spread sheets
Keep compliance sheet updated with all gift applications, checking that they are in line with GEH policy
Submitting invoices via Ariba system and following process through to payment of invoice
Assisting with arranging events following Willis processes to include venue finding, invitations, on-site coordination
Adhoc tasks to include ordering business cards, Lloyds passes, and helping cover Marine Admin for holidays etc
Min 3 days in office to ensure on-site assistance with equipment, post room collections/deliveries, print requests etc

What we offer

25 days of annual leave plus an extra WTW day
Private healthcare
Life insurance
Group income protection
Regular health assessments
Defined contribution pension scheme with matched contributions up to 10% from the company
Hybrid working options
Access to an employee assistance programme
Fully paid volunteer day
Electric vehicle car scheme

Fulltime

Admin Executive

The Admin Executive will be responsible for providing operational, administrativ...

Location

India , Indore

Salary:

Not provided

Randstad

Expiration Date

June 26, 2026

Requirements

Bachelor's degree in any discipline (Business Administration preferred)
2–5 years of experience in Admin, Facility Management, Real Estate Support, EHS Coordination, or similar roles
Experience in events, vendor management, or compliance documentation is an advantage
Strong organizational and multitasking skills
Knowledge of facility operations and administrative processes
Basic understanding of EHS standards and compliance requirements
Proficiency in MS Office applications
Vendor management and coordination skills
Excellent communication and interpersonal abilities

Job Responsibility

Assist in managing office space planning, seating allocation, and workspace optimization
Coordinate with vendors for facility maintenance, housekeeping, cafeteria, transport, security, and other services
Support facility inspection routines, AMC schedules, and issue resolution
Maintain asset registers, inventory logs, and facility-related documentation
Assist with new office setups, relocations, and refurbishment activities
Support implementation of EHS guidelines, safety procedures, and compliance requirements
Assist with workplace safety inspections, fire drills, and emergency preparedness activities
Help maintain safety checklists, logs, and incident records
Ensure PPE availability and EHS onboarding for new employees
Maintain up-to-date licenses, statutory documents, insurance, and compliance registers

Fulltime

Venue Admin Coordinator

The Venue Admin Coordinator will play a vital role in supporting the Legends Glo...

Location

United States , Coral Gables

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, operations, sports management or related field preferred
Proven ability to manage multiple priorities and meet deadlines
Strong communication, organizational, and interpersonal skills
Proficiency in Microsoft Office, expense management, and project management platforms (e.g., Concur, Asana)
Experience in sports, college athletics, higher education, entertainment, or hospitality industries a plus

Job Responsibility

Manage calendars, meetings, and communications for project leadership
Oversee daily office operations, including supply management, vendor coordination, and facility upkeep
Process and track invoices (account receivables, payables) expenses, and budgets
Contract Management
Assist in compiling and fulfilling expense reimbursement process for Executive Leadership team
Coordinate onboarding and offboarding for staff, including IT setup, workspace preparation, and internal announcements working with internal and external stake holders
Support internal engagement through staff events, celebrations, and communications
Assist with logistics for client events, meetings, and activations
Manage scheduling and payroll for hourly employees and interns
Partner with internal teams such as HR, Legal and Finance to manage vendor contracts and agreements and arrange for secure and efficient routing and record keeping

What we offer

medical
dental
vision
life and disability insurance
paid vacation
401k plan

Fulltime

Operations and Administrative Coordinator

We are looking for an Operations & Administrative Coordinator to keep our Paris ...

Location

France , Paris

Salary:

Not provided

Eligo Bioscience

Expiration Date

Until further notice

Requirements

1 to 3 years of experience in an administrative, operations, or office management role
Experience in a startup, biotech, or fast-paced environment is a strong plus
Exposure to accounting tools (Yooz, Spendesk, or similar) is appreciated but not required
Familiarity with collaborative tools such as Notion, Google Workspace, and Slack
Basic knowledge of French workplace H&S obligations is a plus, but not a prerequisite: training will be provided
Strong attention to detail and follow-through
Highly organized to effectively manage diverse tasks across the week or concurrently
Discreet and trustworthy
Service-oriented: you anticipate needs and act before being asked
Clear communicator in both French and English, written and spoken

Job Responsibility

Facility & Office Management: Daily office walkthrough: cleanliness, temperature, shared spaces, meeting room setup
Badge and access management for employees, visitors, and subletters
Reception and distribution of deliveries, including temperature-sensitive lab packages
Coordination with cleaning staff, building management, and repair vendors
Maintenance follow-up: log requests, contact vendors, track completion
Liaison with subletters on building and office matters
Represent Eligo in renter meetings
Administration & Daily Operations: Manage the admin@ inbox and handle incoming mail and official correspondence
Own and maintain the office manual and process pages in Notion
Update internal records: team lists, seating chart, external contacts database

What we offer

8€ Tickets Restaurant for each working day (50% covered by Eligo)
Health insurance / mutuelle: 100% of top-tier insurance (Alan) for Eligonauts and their kids covered by Eligo
Transportation: 100% of Navigo transportation card costs reimbursed, or 400€/year offered for alternative transport support
Integration assistance: French or English classes covered 100%
Health & Wellness: subscription to top-tier sports and wellness platform

Fulltime

New

Personal Assistant

Do you thrive in a busy environment where your organisational skills can shine? ...

Location

United Kingdom , Belvedere

Salary:

15.00 - 17.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Excellent organisational skills
you can manage multiple tasks efficiently and keep everything on track
You have a knack for clear communication, both written and verbal
You have an eye for detail that ensures nothing slips through the cracks
Proficiency in Microsoft Office and familiarity with various office software and tools

Job Responsibility

Manage complex diaries, appointments, and scheduling to ensure effective use of time
Coordinate communications (emails, calls, enquiries) with internal and external stakeholders
Arrange meetings, travel, venues, equipment, and refreshments
Prepare and organise documentation for meetings, ensuring timely distribution
Take accurate minutes and provide full secretarial support for committees and meetings
Maintain secure, organised electronic and paper filing systems in line with GDPR
Prioritise workload and act on own initiative with discretion and confidentiality
Support governance and corporate meetings with agendas, reports, and follow-ups
Assist with onboarding and induction processes for new starters, GP trainees, and students
Maintain complaints tracker and provide admin support for responses and meetings

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Production Coordinator

The Production Coordinator is responsible for managing all production elements f...

Location

Salary:

Not provided

Merivale

Expiration Date

Until further notice

Requirements

Overseeing and managing all aspects of audiovisual (AV) production within assigned venues
Delivery of production elements to align with the execution of event production, with a key focus on but not limited to sound, vision, lighting and special effects
Act as Production Lead for venue events—manage logistics, suppliers, hires, admin, and communication
Collaborate effectively across functions, engaging with key stakeholders, including senior teams, HQ departments, and third-party contractors, to ensure smooth operations
Own and manage safety registers, SWMS, Safe Work Register, and maintenance calendar

Job Responsibility

Managing all production elements from planning through to execution, ensuring the smooth and efficient delivery of event requirements
Coordinating suppliers, overseeing logistics, managing timelines, and supporting on-site operations
Working closely with internal teams and external partners to deliver all production components across a range of events within the group, ensuring they are completed on time, within budget, and to a high standard

What we offer

Competitive salary
Paid parental leave and flexible return to work support for new parents
Amazing discounts at 90+ venues
Career and development opportunities, learning from the best
Employee Assistance Program
Employee Referral Program

Remote Events Executive

Our client is recognised as the premier networking and thought leadership forum ...

Location

United Kingdom , Wimbledon, Greater London

Salary:

32000.00 - 34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Confident, can-do attitude
Excellent organisational and administration skills
Clear demonstration of strategic thinking and planning
Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook
Strong communication skills, well-presented and professional
Very strong attention to detail
Problem solving skills
Willing and able to work long and flexible hours, as needed
Resilience and ability to stay calm and thrive under pressure
Able to work independently and get the job done within expected time frames

Job Responsibility

Planning, coordinating and delivering webinars and in-person events
Comms and marketing of events to membership, on website and social media
Membership admin Applications and enquires via the inbox and maintaining database
Comms and logistics of venue (including catering), speaker (including presentations) and delegates
CRM: Maintaining management of database
Event data: management, including client enquires
Databases management: of speakers, venues, other resources
Attending to coordinate regular in-person events, dinners, roundtables and workshops (registration, AV, catering, etc), typically 1-2/month, upwards of 3/month
Delivering and coordinating regular webinars, typically 1-2/month, upwards of 4-5/month
Other reasonable duties, as required by the company

What we offer

25 days holiday, plus your birthday off
2 x wellness days per year
2 x volunteering days
Pension

Fulltime

Office Manager

As Office Manager, you’ll be at the heart of the company, ensuring that everythi...

Location

France , Paris; Bordeaux; Ghent

Salary:

Not provided

LaSource

Expiration Date

Until further notice

Requirements

Previous experience in office management, admin support, or executive assistance
Organised, detail-oriented, and proactive
Comfort with administrative tools (Google Workspace, basic accounting/CRM software)
Confident handling of numbers, invoices, and financial processes
Excellent communication skills in both English and French (written and spoken)
Reliable, flexible, and able to work independently in a fast-paced, entrepreneurial environment

Job Responsibility

Keep the office running smoothly: supplies, logistics, communication with providers
Organise and maintain contracts and company documents
Support HR processes: onboarding new team members, contracts, payroll liaison, leave tracking
Help improve and implement internal processes and tools for efficiency
Prepare invoices, follow up on payments, and act as a point of contact for client finance teams
Support basic bookkeeping and liaise with our accounting provider
Manage supplier contracts, expense reporting, subscriptions, and administrative documentation
Coordinate event logistics (venues, travel, suppliers) for client travel and internal events
Assist management with reporting and follow-up tasks when needed

What we offer

Meal vouchers
health insurance
team events
A dynamic, international work environment with flexibility and autonomy
The opportunity to grow with a company at the intersection of sports, entertainment, and technology
The opportunity to take on more operations, HR, or finance responsibility as the company grows

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Venue Admin Coordinator

Legends Global

Location:
United States , Berea

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 20, 2026

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Our AI answers in your language

Venue Admin Coordinator

Legends Global

Location:United States , Berea

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:February 20, 2026

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Job Posted:
February 20, 2026