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Vendor Performance Invoice Administration Clerk

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Airswift Sweden

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Location:
France , Nanterre

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Category:
Energy

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Support Excellence in Vendor Performance and Invoice Administration. Join the NFS Project team in Paris as a Vendor Performance Invoice Administration Clerk, where you will play an essential role in ensuring the accuracy, completeness and timeliness of invoice processing during the migration from the Jeevan system to People Connect.

Job Responsibility:

  • Review invoices migrated from Jeevan into People Connect and verify accuracy of all data including vendor information, purchase order numbers, line items, hours, rates and supporting documents
  • Cross check invoices against corresponding purchase orders, ICPSA or LSA agreements and approved manhours when applicable
  • Identify inconsistencies such as missing attachments, mismatched references, incorrect rates or duplicate entries and follow up to obtain clarifications
  • Coordinate with VPM Coordinators and IRM Coordinators to validate assignment details, rates and documentation requirements
  • Communicate with Inspection Agencies and Operating Centers when needed to retrieve missing documents or confirm details
  • Liaise with Finance and Accounts Payable teams to ensure timely processing of invoices and prevent payment delays
  • Contribute to continuous improvement of invoice management processes while ensuring alignment with internal procedures, project standards and quality expectations

Requirements:

  • Proficiency in Microsoft Office Suite and Power BI
  • Strong communication and organizational skills
  • Ability to analyze, consolidate and report reliable information related to invoice activities
  • Strong collaboration skills and the ability to work independently
  • Good presentation and communication skills at all organizational levels
  • Rigorous, detail oriented and capable of meeting deadlines while managing multiple priorities
  • Bachelor degree in Mechanical, Electrical, Instrumentation or Engineering or degree from a Business or Management school
  • Minimum 5 years of experience in areas such as Inspection, Quality, Engineering, Manufacturing, Supplier Development, Supplier Quality or Project Management
  • Demonstrated leadership abilities and project coordination experience
  • English level B2 or above
  • Experience in administrative coordination and good knowledge of invoice workflows
  • Ability to work with corporate tools including People Connect, Microsoft Office Suite and prior exposure to Jeevan

Additional Information:

Job Posted:
March 26, 2026

Employment Type:
Fulltime
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