Vendor Management Associate & Office Administrative Coordinator Job at Solomon Page (Tampa)

Facilities Coordinator / Administrative Coordinator

We are seeking a proactive and detail-oriented Facilities Coordinator / Administ...

Location

United States

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate’s or bachelor’s degree preferred
2+ years of experience in administrative, facilities, office coordination, or similar roles
Strong organizational and time-management skills
Ability to multitask and prioritize competing requests
Proficiency in Microsoft Office (Outlook, Word, Excel)
Strong communication and customer service skills
Comfortable working independently and problem-solving in real time

Job Responsibility

Coordinate maintenance, repairs, and service requests with vendors and building management
Monitor facility conditions and address issues related to safety, cleanliness, and functionality
Manage vendor relationships (janitorial, utilities, security, maintenance, office services)
Track service contracts, work orders, and facilities-related expenses
Support office moves, space planning, and workstation setups
Ensure compliance with safety procedures and company standards
Provide general administrative support to office leadership and teams
Answer phones, manage calendars, and coordinate meetings
Order and manage office supplies and inventory
Maintain records, files, and documentation (digital and physical)

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Coordinator

Location

United States , Seal Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, or a similar business support role
Ability to manage calendars, schedules, and multiple competing priorities with strong attention to detail
Strong written and verbal communication skills, including confidence handling inbound calls and clear correspondence
Comfortable maintaining records, tracking action items, and supporting organized administrative workflows
Customer-service mindset with the ability to interact effectively with residents, board members, vendors, and internal teams
Proficiency with standard office software and general administrative tools used for scheduling, documentation, and communication
Ability to handle confidential information responsibly and work effectively in a collaborative, fast-paced environment.

Job Responsibility

Organize board and association meetings by managing schedules, preparing agendas, assembling materials, and coordinating related communications
Record accurate meeting notes, document decisions, and maintain well-structured files for follow-up and reference
Support annual meetings, elections, and other governance activities by ensuring required documentation and timelines are properly managed
Maintain calendars, trackers, and administrative processes to keep assignments, deadlines, and action items on schedule
Monitor records for assigned associations and coordinate updates so files remain complete, accurate, and accessible
Work with internal departments and external service providers to help address operational requests and administrative matters
Prepare written communications for residents, board members, and stakeholders regarding community policies, procedures, and routine updates
Provide reception and inbound call support as needed, responding professionally to inquiries and directing requests appropriately
Assist with compliance-related notices, postings, and documentation while handling sensitive information with professionalism and discretion.

What we offer

Medical, vision, dental, life and disability insurance
Enrollment in company 401(k) plan

New

Administrative Coordinator

Our client, a well-established insurance firm, is seeking a highly organized and...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of administrative or office coordination experience
High school diploma or equivalent required
Associate's or Bachelor's degree preferred
Insurance industry experience is not required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational skills with exceptional attention to detail
Excellent verbal and written communication skills
Ability to prioritize multiple tasks and meet deadlines
Professional demeanor with outstanding customer service skills

Job Responsibility

Provide administrative support to leadership and various departments
Coordinate calendars, meetings, and appointments
Prepare correspondence, reports, and other business documents
Maintain accurate electronic and physical filing systems
Answer and direct incoming phone calls in a professional manner
Assist with data entry, document management, and recordkeeping
Coordinate incoming and outgoing mail, office supplies, and general office operations
Support client documentation and administrative workflows
Communicate effectively with clients, vendors, and internal staff
Assist with special projects and other administrative duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator to provide dependable operation...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s degree required
bachelor’s degree is preferred
3+ years of experience in administrative support, clerical operations, or office coordination is preferred
previous exposure to Human Resources support activities is beneficial
strong organizational skills with the ability to prioritize tasks, manage calendars, and coordinate scheduling effectively
clear written and verbal communication skills, including experience handling inbound calls and routine correspondence
proficiency with Microsoft Office applications
experience using HRIS, database platforms, or similar systems is a plus
ability to manage confidential information with professionalism, discretion, and attention to detail.

Job Responsibility

Oversee daily administrative activity by coordinating schedules, arranging meetings, managing correspondence, and ensuring incoming mail and deliveries are handled efficiently
maintain organized and up-to-date electronic personnel files and administrative records with a high degree of accuracy and confidentiality
assist with employee onboarding and separation processes, including preparation of documents, coordination of logistics, and follow-up on required administrative steps
provide support for workforce administration by helping with employment verification requests, staff record updates, and identification badge coordination
monitor administrative spending by tracking service agreements, purchase requests, invoices, and routine office-related expenses
help maintain office readiness by ordering supplies, tracking equipment inventory, and communicating with external vendors as needed
create and update reports, spreadsheets, and other business documents to support departmental planning and operational reporting
contribute to HR programs by assisting with benefits-related administration, employee engagement efforts, and wellness activities
respond to general office and phone inquiries and complete additional administrative assignments that support day-to-day business operations.

What we offer

Medical
vision
dental
life insurance
disability insurance
401(k) plan

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator to support business development...

Location

United States , Wheeling

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, coordination, or a similar office-based role
Strong calendar management and scheduling skills with the ability to handle multiple priorities and deadlines
Comfortable supporting events, meetings, and communications with both internal teams and external partners
Ability to answer inbound calls professionally and provide responsive administrative assistance
Experience creating or coordinating presentations, promotional materials, or related marketing support items
Strong organizational skills with close attention to detail and accurate follow-through on tasks
Proficiency with standard business software and the ability to manage shared documents, reports, and tracking tools
Experience in home health or a related healthcare environment is preferred

Job Responsibility

Plan and organize participation in conferences, trade events, networking gatherings, and client-facing functions from initial scheduling through post-event follow-up
Oversee registration details, partnership arrangements, exhibit coordination, branded materials, and event timelines to ensure each opportunity is executed smoothly
Provide administrative support to business development team members by arranging meetings, managing calendars, and helping track next steps with contacts and partners
Assist with the preparation of marketing content such as presentations, flyers, social media materials, and other promotional pieces that support outreach efforts
Serve as a point of coordination with associations, vendors, referral sources, and event contacts to keep communication timely and well organized
Monitor important dates including renewals, membership deadlines, partnership commitments, and upcoming opportunities that support business growth
Prepare summaries and reporting that help leadership review activity levels, monitor pipeline progress, and evaluate business development performance
Maintain organized marketing files, shared resources, and reference materials so teams can easily access current assets and information
Answer inbound calls and support general administrative tasks that help the office and business development function operate efficiently

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Administrative Coordinator

We are seeking a highly organized Administrative Coordinator to support daily of...

Location

United States , Hyattsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative, office support or coordinator experience preferred
Strong organizational, communication and multitasking skills
Proficiency with Microsoft Office Suite and other office systems
Ability to work independently and maintain confidentiality
High school diploma required
associate’s or bachelor’s degree preferred

Job Responsibility

Coordinate day-to-day administrative activities and office operations
Manage calendars, schedule meetings and assist with travel arrangements
Prepare correspondence, reports, presentations and other documents
Maintain filing systems, records and office supplies
Serve as a point of contact for internal staff, clients and vendors
Support special projects and help improve administrative workflows
Assist with data entry, expense reporting and other clerical tasks as needed

What we offer

Access to top jobs
competitive compensation
benefits
free online training
medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Coordinator

We are seeking a highly organized and proactive Administrative Coordinator to su...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, office support, or coordinator experience
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Strong written and verbal communication skills
Excellent organizational, time management, and multitasking abilities
Ability to work independently and maintain confidentiality
Associate’s or bachelor’s degree preferred

Job Responsibility

Coordinate day-to-day administrative activities and office operations
Manage calendars, schedule meetings, and coordinate travel arrangements
Prepare reports, presentations, correspondence, and other business documents
Maintain office records, files, and supply inventory
Serve as a point of contact for internal teams, clients, and vendors
Assist with project coordination and support special initiatives as needed
Handle incoming communications and direct inquiries appropriately
Support onboarding, event planning, and other operational tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Office Coordinator

We are seeking a highly organized and detail-oriented Office Coordinator to supp...

Location

United States , Ocean City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office administration, office coordination, or administrative support is required
Background in property management or community association management is strongly preferred
Strong interpersonal and customer service skills with the ability to communicate professionally with homeowners, vendors, and colleagues
Demonstrated ability to stay organized, manage competing tasks, and maintain attention to detail in a busy office environment
Proficiency with standard office systems, recordkeeping, and day-to-day administrative processes
Dependable, self-directed, and capable of handling responsibilities independently with a high level of professionalism
Familiarity with receptionist duties, office supply management, and general back-office support is preferred

Job Responsibility

Oversee the daily opening, readiness, and general upkeep of the office to ensure a professional and efficient work environment
Provide administrative support to property management staff, including preparing documents, managing correspondence, and assisting with routine workflows
Receive, sort, and distribute incoming and outgoing mail, maintaining accurate tracking and records
Organize and maintain office files, records, and documentation to ensure accessibility and accuracy
Manage the distribution of keys to contractors, maintaining detailed logs to ensure accountability and security
Issue and track access fobs for new homeowners, ensuring all records are updated and accurate
Monitor office supply levels, place orders as needed, and maintain an organized inventory of essential materials
Assist with updates to community-facing website content and provide general front-office and back-office support as needed.

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

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Vendor Management Associate & Office Administrative Coordinator

Job Description

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