Vendor Coordinator Job at JLL (West Greenwich)

Associate Quality Ops Tech (Vendor Inspection Coordinator)

The Associate Quality Ops Tech is an entry-level position, and their work is com...

Location

United Arab Emirates , Dubai

Salary:

Not provided

McDermott

Expiration Date

Until further notice

Requirements

High school diploma
2+ years of experience in Personnel Administration or related experience
Typing and working knowledge of MS Office
Effective interpersonal, verbal, and written communication skills

Job Responsibility

Assist Senior Quality Operations Specialist-Offshore QC Coordination in preparation, maintenance, and update of offshore assigned personnel schedule, safety training status, the readiness of travel documents, and arrangement
Maintain and update sub-contractor details, including inspection personnel approval, mobilization schedule, safety training status, travel tickets, weekly/monthly timesheet, follow-up of updated CVs, vacation schedule during the offshore assignment, and track record
Assist in preparation of weld consumable requisition in coordination with the welding engineering, maintain the track record of welding consumables being sent offshore as per project requirement
Arrange to send all welding consumables with relevant documents to the respective offshore locations/barge as per the guidance of the Senior Quality Operations Specialist/Welding Engineering
Follow-up QA/QC document/inspection equipment movement for the offshore project and handling over the respective personnel as per the direction and guidance of the Senior Quality Operations Specialist-Offshore QC Coordination
Prepare support documents and schedule as required to support the offshore activity as per the guidance of the Senior Quality Operations Specialist-Offshore QC
Ensure that the personnel data and visa request forms are accurately prepared and verified before submission for further process
Assist in arranging the air ticket and necessary visa for all offshore assigned personnel within the QC department as directed
Maintain a record of security gate passes issued for the sub-con personnel who are coming for the work/visit, arrange their safety induction and orientation training as applicable
Assist Principal Quality Operations Specialist-Offshore QC Coordination to verify vendor invoice and approval from Director Assurance and PMT by attaching Service Work Orders before forwarding submission to Accounts Payable for final clearance and payment

Vendor Performance Coordinator

We are currently searching for a Vendor Performance Coordinator to work on the R...

Location

France , Paris

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Relevant (Mechanical/Electrical/Instrumentation/Engineering…) Bachelor's Degree as a minimum or Business/Management schools
Minimum 15 years of experience in Inspection, Quality, Engineering, Manufacturing, Supplier Development, Supplier Quality and/or Project Management
Have demonstrated leadership and project management skills in his specialty (PVHE, Package, Piping/Valves, E&I, Long Lead Items (LLI)…)
Experience with Material Management Systems (e.g. Smart Material - Intergraph)
Professional level of spoken and written English
Strong collaboration skills and the ability to work independently
Ability to meet deadlines and handle multiple priorities effectively
Problem solving skills related to functional area and understanding impact on overall business
Good presentation and communication skills at all organizational levels

Job Responsibility

Define the expediting and inspection levels according to the Criticality Analysis provided by the Project
Performs, coordinates and is accountable for all VPM activities including shop Expediting and inspection for the assigned Purchase Orders
Ensures that the supply complies with contractual requirements throughout the Purchase Order (PO) execution, including adherence to the execution plan, delivery schedule, and manufacturing quality standards
Ensure that all required documentation for VPM activities is available in a timely manner and has reached the appropriate maturity level to prevent any disruptions to PO execution
Maintain and update the IT-tools for VPM activities, ensuring and validating the progress of these updates
Analyzes information and comment documents provided by suppliers, monitors PO execution, and distributes them to the project team with key highlights, risks, and concerns identified at the VPM level
Ensure supplier production schedule is properly issued in due time and cover all Vendor activities (engineering with drawings submission dates, sub-orders and related workshop delivery, manufacturing and assembly, testing, and delivery activities)
Identifies and highlights any potential critical paths/events that might cause any shifting of delivery date, slippage or issues impacting deliveries or quality. Perform every necessary check to ascertain the severity of such risk (i.e checking with Delivery Manager & Construction ROS dates priorities) and coordinates the definition of any mitigation program and/or recovery plan, follow-up their implementation until their resolution in order to ensure the contractual requirement in terms of delivery date and manufacturing quality
Check VPM Project deliverables (Pre-Inspection Meeting report, Pre-Fabrication Meeting Report, Expediting Report, Inspection Report, Inspection Release Note), before proper distribution to Project team with key highlights, risks, and concerns identified at the VPM level
Ensure timely management of its Purchase Order execution steps to prevent any delay, anticipate on all VPM key activities, alert in case of potential risk on its PO which might lead to schedule or quality impacts, alert in case of delay or quality issues to VPM Manager and issue alert notice whenever applicable

Fulltime

Compliance & Vendor Accreditation Coordinator

We’re looking for a proactive Compliance & Vendor Accreditation Coordinator to t...

Location

United Kingdom , Macclesfield

Salary:

24000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Prior experience in working with databases/CRM/training systems required
Strong administrative skills
Proven ability to manage multiple deadlines and keep accurate records
Experience maintaining databases, logs or document control systems
Excellent attention to detail
Comfortable managing large volumes of documentation, certificates, policies and evidence
Strong version control experience and a methodical approach to paperwork and digital files

Job Responsibility

Vendor Accreditation Management: Completing, updating and submitting questionnaires for Constructionline, CHAS, Avetta, SafeContractor, Achilles and other client portals
Tracking renewal deadlines and maintaining an accurate accreditation schedule
Working closely with internal teams (HSEQ, HR, Finance, Operations) to gather evidence including policies, RAMS, insurance documents, training records and financials
Ensuring all supplier information is accurate, consistent and fully compliant
Keeping up to date with changing PQS requirements and advising management of any risks or updates
ISO Audit Support: Assisting with documentation for ISO 9001 (Quality), ISO 14001 (Environmental) and ISO 45001 (Health & Safety)
Preparing audit-ready records, logs and supporting evidence
Carrying out internal checks to ensure procedures and training remain compliant
Supporting external audits by preparing documentation packs and responding to auditor requests
General Compliance Administration: Maintaining a central compliance database including certifications, insurances and training records

What we offer

25 days annual leave – plus bank holidays
Royal London, Company Pension
Group Life Assurance
Additional Paid Leave / Special Leave
Cycle to Work Scheme
Company Events
Laptop / Company Mobile
Free Eye Tests / Subsidy for Glasses
Electric Car Charging Points
Free Standard Parking

Fulltime

Vendor Data Management Coordinator with French or Italian

Supplier information updates, data gathering, reporting; Support execution of co...

Location

Poland , Warsaw

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Experience in purchasing / sales / office administration process administration or similar
Fluent in English – mandatory requirement, and in French or Italian
Minimum Bachelor's / Master's degree and experience in a similar role – mandatory requirement
Good command of another European or Middle Eastern language would be a valuable asset: (especially French / German / Italian)
Excellent organizational and administrative skills
Ability to manage multiple projects simultaneously
Good Follow-through of actions – Take responsibility for completion of tasks
Excellent inter-personal, communication skills
Excellent PC skills, proficient in Office tools, especially Microsoft Outlook Word & Excel

Job Responsibility

Manage the on-boarding of suppliers to ensure compliance to JLL / client requirements
Manage supplier pre-qualification and compliance to health & safety, bank, financial stability and insurance requirements
Build and develop great relationships with suppliers to ensure timely documents submission.
Liaison with suppliers for documents collecting in proposal processes (procurement initiatives)
Vendor master data set up / ensure data is correct / undertake data cleansing actions
Manage and maintain contract documentation, sourcing initiatives documentation
Reporting: compliance, contract analytics, actual spends analytics
Co-ordinate KPI monitoring through JLL systems regionally (supplier performance)
Manage JLL systems and tools
Take and typing of meeting minutes, memos, letters, notices etc. as and when required

What we offer

Benefits package (private healthcare, cafeteria system, life insurance)
Hybrid work possibility (3 days from the office per week) in an attractive location (Warsaw Spire) near the subway station
Opportunity to demonstrate your own initiatives in a multinational Company with great and long-term career prospective
Opportunity to participate in training and development programs
Friendly and supportive company culture

Fulltime

Vendor Third Party Inspection Coordinator

Coordinate third-party inspection activities for vendor manufacturing, fabricati...

Location

Brunei , Brunei

Salary:

Not provided

Bureau Veritas Certification CZ, s.r.o.

Expiration Date

Until further notice

Requirements

HND/HNC in Mechanical Engineering (for general/mechanical scopes)
CSWIP 3.1 and CSWIP/PCN Level 2 in Radiographic Interpretation
Minimum 10 years QA/QC/Inspection experience, including vendor surveillance (7 years for Brunei development)
Additional NDT Level II certifications (minimum two) preferred
Strong understanding of fabrication QA/QC

Job Responsibility

Coordinate third-party inspection activities for vendor manufacturing, fabrication, and equipment packages
Review vendor ITPs, WPS/PQR, QA plans, and inspection documentation
Assign TPI inspectors based on required discipline (General Fabrication, Mechanical, E&I, Instruments)
Track inspection progress, witness points, and documentation
Review and verify vendor inspection reports before submission to COMPANY
Maintain records, certificates, and traceability per quality requirements

Fulltime

Vendor Management Associate & Office Administrative Coordinator

Our cliient is looking to fill the role of Vendor Management Associate & Office ...

Location

United States , Tampa

Salary:

70000.00 USD / Year ▼

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Risk Management, or a related field
Minimum 2-3 years of experience in office and vendor management, procurement, third party risk, or a related discipline
Strong understanding of third-party risk management frameworks and information security principles
Requires 3-5 days per week on-site in a fast-paced office environment with regular interaction across all levels of staff
Excellent written and verbal communication skills
ability to present complex risk topics to diverse audiences
Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously
Proficient with Microsoft Office (Word, Excel, PowerPoint) and vendor risk management tools

Job Responsibility

Support day-to-day administrative operations and office management functions
Manage office supply inventory and coordinate procurement
Facilitate onboarding of new employees
Coordinate with building management, vendors, and service providers
Prepare and distribute correspondence, memos, reports, and presentation materials
Provide administrative and clerical support to the Chief Accounting Officer
Process and track expense reports
Serve as primary point of contact for internal staff and external parties
Support planning, coordination, and execution of corporate events
Perform additional duties as assigned

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

Fulltime

Vendor Management and Talent Acquisition Coordinator

Location

Canada , Dorval

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

You hold a bachelor’s degree in human resources or a related field preferred
You have 5 to 7 years of experience in recruitment, and agency management including complex and high-volume roles
You are bilingual in French and English
You have experience in the aerospace and/or manufacturing industry. Experience in a unionized environment is a strong asset
You have managed multiple roles in a fast-paced and constantly changing environment
You are team-oriented, results-driven, and have demonstrated strong influencing skills
Ability to influence and build trusted relationships with stakeholders
Strong client focus and innovative mindset
Knowledge of market trends and recruitment best practices
You have outstanding written and verbal communication skills and can manage multiple projects simultaneously with minimal supervision

Job Responsibility

Act as the primary point of contact for staffing vendors, fostering effective, trust-based relationships and ensuring alignment with Bombardier’s business priorities
Manage vendor performance and governance, including SLAs, KPIs, compliance, and issue resolution, in collaboration with internal stakeholders (TA, HR, Procurement, Hiring Managers)
Lead regular governance and alignment meetings with staffing vendors and internal teams to review business needs, requisition volumes, pipelines, and contractor performance
Ensure alignment between Bombardier’s strategic priorities and contractor or contract-to-hire needs for all of our business units (Aftermarket, Manufacturing, Supply Chain, Engineering) (Canada & USA)
Identify opportunities for cost optimization and process improvements related to vendor management, onboarding, and training
Ensure staffing vendors follow all onboarding processes and conduct quality audits on supplier documentation and vendor packets
Support Bombardier’s ATS (SuccessFactors) by posting requisitions to vendors and monitoring candidate movement throughout the recruitment lifecycle
Support the full recruitment cycle for permanent hires when required, including job posting, sourcing, pre screening and interviews, offers, and onboarding
Ensure a positive candidate experience and promote Bombardier’s employer brand in all interactions

Fulltime

Critical Environment Technician Manager

In alignment with our Microsoft values, we are committed to cultivating an inclu...

Location

United States , Mount Pleasant

Salary:

75400.00 - 167900.00 USD / Year

Microsoft Corporation

Expiration Date

Until further notice

Requirements

High School Diploma, GED, or equivalent AND 3+ years mission critical services work/applied learning experience (e.g., high availability assembly/manufacturing/critical infrastructure environments such as data centers, oil and gas refineries, hospitals, pharmaceutical, manufacturing, or related fields) OR equivalent experience
Ability to work shifts, including shift assignments during non-standard business hours that may include evening, nighttime, weekends, and/or holidays
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role
High School Diploma, GED, or equivalent AND 6+ years mission critical services experience OR Associate's Degree or technical trade certification (e.g., military, trade school), or higher-equivalent education AND 5+ years mission-critical services experience OR equivalent experience
1+ year(s) people management experience
1+ year(s) experience in a specialized area (e.g., mechanical field, electrical field, controls field) or related field

Job Responsibility

People Management: Managers deliver success through empowerment and accountability by modeling, coaching, and caring. Model - Live our culture
Embody our values
Practice our leadership principles. Coach - Define team objectives and outcomes
Enable success across boundaries
Help the team adapt and learn. Care - Attract and retain great people
Know each individual’s capabilities and aspirations
Invest in the growth of others
Equipment and Systems Operations: Serve as an operations specialist one or more major area of operations (e.g., electrical, mechanical, controls, generators, and work on advanced tasks independently. Oversee and coach team with the inspection of critical environment-related facility equipment (e.g., controls, heating, ventilation, and air conditioning [HVAC], mechanical systems), building, and grounds regularly for unsafe or abnormal conditions to develop and analyze trends. Monitor performance of maintenance and operations utilizing telemetry, control systems, and other platforms and is able to identify all alarms. Utilize internal computerized maintenance management system (CMMS) to track all equipment assets and to complete work order requests for maintenance work and generate reporting to identify outstanding and ongoing work orders. Safely and quickly respond to and lead an onsite incident response team for all abnormal conditions that impact operations and coordinate with other critical facilities professionals to perform corrective repairs. Enhances, develops new, or follows preexisting emergency operating procedures (EOPs), methods of procedure (MOPs), and standard operating procedures (SOPs) in relation to incidents. Gathers necessary information and creates incident timelines/data, root-cause analyses, and/or action items following an abnormal condition
Equipment and Systems Maintenance: Guide, oversee, and perform various types of maintenance (e.g., planned, predictive, corrective) and repairs following methods of procedure (MOPs), and standard operating procedures (SOPs) for one or more disciplines and one or more types of equipment (e.g., electrical, mechanical, cooling systems) and escalate when appropriate. Serve as a subject matter expert for one type of equipment and oversee everyday tasks and troubleshooting within their area of expertise. Have a hands-on understanding of how equipment works within disciplines they have been trained and how to troubleshoot equipment, systems, subsystems, and components independently within their trained discipline(s). Provide and/or assign team to provide necessary escort to third-party contractors, sub contractors, vendors, and service providers on site for all severity leveled procedures. Coordinate and schedule supplier/vendor on-site activities and recognizes circumstances when to stop supplier work to address potential and/or identified concerns. Take part in getting third-party work underway (e.g., making sure systems are properly energized/deenergized), ensuring the work is started and completed in a safe manner in accordance with standard practices, procedures, federal/local legislation, and municipal codes. Advises junior colleagues on inspection and supervision issues. Provides consultation to lower-level colleagues in troubleshooting systems and problems
Critical Environment Culture: Understands, follows, ensures, and coaches team on safety and security requirements (e.g., job hazard assessments [JHAs], toolbox talks), and business processes and procedures to properly perform work in a safe, quality, and reliable manner in accordance with applicable federal, state, local, and Microsoft requirements. Proactively ensures safety and security requirements are followed and met for the work of themselves and others. Maintain safe working conditions and escalate immediately when unsafe working conditions are observed. Assesses and identifies appropriate resources and equipment necessary to fully support environmental health and safety (EH&S) objectives. Participates in required meetings, trainings, and necessary handoffs

What we offer

Benefits and other compensation (details at https://careers.microsoft.com/us/en/us-corporate-pay)

Fulltime

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Vendor Coordinator

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