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Robert Half Logo Robert Half · Office Administration

Vehicle Acquisition Clerk

United States, Rochester · Job Posted May 29, 2026
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Job Description

We are looking for a meticulous and resourceful Vehicle Acquisition Clerk to support our rental fleet operations in Rochester, New York. In this Contract to permanent position, you will play a key role in managing vehicle registrations, documentation, and operational processes to ensure our fleet is ready for rental use. This is an exciting opportunity to join a dynamic team in the rental and leasing services industry while contributing to the smooth operation of our business.

Job Responsibility

  • Process and renew vehicle registrations, ensuring all plates, decals, and documents are up-to-date
  • Collaborate with branches to fulfill requests for expired plates and coordinate with the central office for timely renewals
  • Maintain accurate records of vehicle titles and documentation to track fleet compliance
  • Oversee the preparation and distribution of renewal materials, including plates and registration stickers, to rental offices
  • Facilitate the intake of newly purchased vehicles, including inspection and documentation signing
  • Manage the installation and financial processing of fleet vehicles for daily and truck rental operations
  • Handle vehicle payments using PeopleSoft and communicate financial needs to the business management team
  • Coordinate the transfer of documents between cities and administrative offices to support operational continuity
  • Provide courteous and prompt communication with internal teams and branch personnel to address inquiries and concerns

Requirements

  • Proficiency in data entry with a strong attention to detail and accuracy
  • Demonstrated problem-solving skills, particularly in operational or logistical challenges
  • Familiarity with fleet vehicle management processes and requirements
  • Experience using Microsoft Excel for data tracking and reporting
  • Strong organizational skills to maintain and manage vendor files and other administrative records
  • Ability to work collaboratively and communicate effectively with team members and other departments
  • Prior experience in an administrative or clerical role, preferably within the rental or leasing industry

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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