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The Utility Billing Lead is responsible for accurately generating and managing customer invoices, tracking accounts receivable, ensuring timely payments, and resolving billing discrepancies by verifying the status of customer accounts, electric rates, and customer meter readings while adhering to current statutes, regulations, utility tariffs, and company policies. The Utility Billing Lead provides training and supports the department’s less experienced Utility Billing Specialists with tasks related to payment processing, resolving billing inquiries, and maintaining up-to-date records of financial transactions. This position handles more complex, detailed matters and customer inquiries and is a backup to the Manager of Regulatory Affairs as needed. This role requires strong attention to detail and proficiency in billing software to maintain accurate financial records.
Job Responsibility:
Prepare and render accurate customer invoices based on electric meter readings and billing rates
Review and verify billing data for accuracy
Investigate and resolve billing discrepancies
Communicate with customers regarding billing inquiries
Collaborate with other departments and utility personnel to ensure billing accuracy
Receive and record incoming payments from customers
Verify payment details against invoices and customer accounts
Post payments to appropriate accounts and prepare daily bank deposits
Reconciles bank deposits, preparing and posting adjusting entries to GL accounts when needed
Assist with month-end billing reconciliations and closing processes
Process work orders for new customer accounts and the modifications or closures of existing accounts
Send timely payment reminders and shut-off notices to customers with high, outstanding balances and supervise collection efforts if needed
Maintain accurate customer records
Generate and analyze billing reports to identify trends, potential issues, and metering abnormalities
Training and coaching Utility Billing Specialists on routine, daily functions
Initiates and supervises collection efforts when such action is deemed necessary to recover delinquent, overdue customer payments or high outstanding balances
Review and approve customer account adjustments
Assist with the preparation of Utility Regulatory audits
Assist the Utility Billing Specialist with the more complex customer account questions or issues
Provides information and support to utility personnel operating at the utilities’ local power generation facilities
Actively research, review, and recommend possible internal and external training opportunities
Assist the Regulatory Affairs Manager with streamlining and documenting processes and procedures
Requirements:
Proficiency in Microsoft Excel, Word, Outlook, and accounting software
A four-year college degree in accounting, finance, business economics, or other discipline related to the position's duties (Relevant work experience may be substituted part or all of this requirement)
3+ years of full-charge work experience in account billing, coding, or accounts payables/ receivables
Strong attention to detail and accuracy
Excellent communication, customer service, and problem-solving skills
Ability to prioritize and meet deadlines with minimal supervision
Previous work experience with interpreting utility tariffs, statutes, and regulations and applying them to common and uncommon utility situations
Nice to have:
Knowledge of electric utility operations and power generation is strongly preferred
Previous management or supervisory experience a plus