U.s. grants administrator Job at Beacon Hill (Washington, DC)

Contract Maintenance Manager III

Position provides oversight, direction and coordination for all operations and m...

Location

Japan , Yokosuka

Salary:

100000.00 - 135000.00 USD / Year

CBRE Government & Defense Services

Expiration Date

Until further notice

Requirements

High School education
5 years verifiable experience in a Heath Care business occupancy medical facility O&M
5 years verifiable experience servicing and/or renovating commercial buildings, including management of a diversified work force responsible for operations, maintenance and repair of commercial building infrastructure systems
Common Access Card certification
CHFM certification
Must be knowledgeable with the various codes and standards applicable to the O&M tasks covered by the PWS, TJC, NFPA, EPA, and OSHA codes and standards
Knowledgeable and skilled in the operation, repair, and maintenance of HVAC systems, electrical, plumbing and mechanical systems, fire systems and security systems
Knowledge of OSHA safety regulations and PPE procedures
Ability to conduct accident investigations and safety inspections
Ability to read, write, speak and understand English

Job Responsibility

Perform O & M Management administration functions
Monitor management plans designed to accomplish contractual objectives and provide direction and support to subcontractors, support staff, trades, and crafts
Responsible for scheduling of work to be performed
Responsible for submitting various monthly progress reports
Manages and commits contract resources
monitors budgets on assigned contracts
Responsible for safety of all personnel on job, compliance with environment standards and quality of work performed
Conducts training of staff, as well as safety meetings and briefings
Research and address customer and employee complaints
Works in field performing maintenance of HVAC systems and the remaining time on Contract Management tasks

What we offer

medical, well-being, financial planning and short-term incentives benefits

Fulltime

New

Grants administrator

Our client, a mission-driven organization that seeks to pursue systemic change i...

Location

United States , Washington

Salary:

75000.00 - 100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

2-5+ years of grants administration experience
a bachelors degree is required
strong written and verbal communication skills
highly organized with a keen attention to detail and timeline for deliverables
creative and innovate thinker, passionate about advancing the organization's mission

Job Responsibility

Administering all components of the grant cycle for U.S. grantees
managing the grantmaking database
developing and maintaining custom dashboards, reports, and analytics
tracking spending and budgeting
providing technical assistance to grantees
developing and maintaining trusting relationships with grantees
creating clear, concise, and insightful written materials
assisting with event planning and other foundation-wide functions

What we offer

Comprehensive and generous benefits package

Fulltime

Corporate Counsel

As Corporate Counsel, you’ll be a key legal partner supporting Aurora’s continue...

Location

United States

Salary:

133400.00 - 216500.00 USD / Year

Aurora Solar

Expiration Date

Until further notice

Requirements

5+ years of experience practicing corporate and securities law, including at least 2 years at a top-tier law firm
Active membership in a U.S. state bar in good standing (California or New York preferred)
Strong foundation in corporate governance, equity, and securities matters, with comfort navigating ambiguity and novel issues
Excellent legal judgment and problem-solving skills, with the ability to translate complex issues into practical business guidance
Clear, persuasive written and verbal communication skills, and the ability to collaborate effectively across teams and seniority levels
A proactive, self-directed approach, with strong organizational skills and a bias toward ownership and follow-through
Strong analytical and problem-solving skills, with the ability to synthesize legal research, facts, and data into practical, cost-effective solutions for the business

Job Responsibility

Advise on a broad range of corporate and securities matters, including financings, equity issues, and strategic transactions
Support equity administration, equity plan compliance, and cap table management, partnering closely with Finance, Stock Administration, and People on grants, exercises, reporting, and compliance
Own and drive complex, multi-step projects from issue identification through resolution, balancing legal rigor with practical business needs
Contribute across a wide array of legal areas, including regulatory, employment, intellectual property, commercial, and international matters
Support securities and strategic transactions end to end, including diligence, drafting and negotiating agreements, coordinating stakeholders, and post-close follow-through
Manage corporate governance matters for Aurora and its subsidiaries, including board and committee materials, resolutions, minutes, and policies
Provide clear, actionable legal guidance to business leaders and the People team on employment law matters in the U.S. and internationally
Develop, review, and interpret corporate and people-related policies, guidance documents, and internal communications, partnering closely with People and business leaders
Advise on the legal and practical implications of corporate changes, including mergers and acquisitions, on Aurora’s operations and employees
Assist with vendor and commercial contracts as needed, providing pragmatic guidance that supports the business while managing risk

What we offer

Flexible PTO
Parental Leave - 16 weeks with 100% base salary + gradual return to work
WFH Stipend - An initial $500 (Non-engineers) or $750 (Engineering roles)
Coworking Stipend - $300 / month if you prefer to be at a coworking facility near you
Energize Fridays - Company-wide days to log off and recharge
Connectivity Stipend - Up to $100 / month towards internet or phone
Learning & Development - $720 / annually to use towards professional development
Medical, Dental, and Vision - Premiums are 100% covered for Aurorans and 90% for dependents
Offers Equity
Offers Bonus

Fulltime

New

Trio programs department coordinator

Brandeis University invites applications for a TRIO Programs Department Coordina...

Location

United States , Waltham

Salary:

26.00 USD / Hour

Brandeis University

Expiration Date

Until further notice

Requirements

High school diploma required
bachelor’s degree strongly preferred
1–3 years of relevant experience (minimum of 2 preferred), ideally in a university, grants-based, or student support setting
Strong organizational, time management, and data entry skills
Excellent written, verbal, and interpersonal communication abilities
Experience monitoring budgets and reconciling expenditures
Proficiency with technology platforms such as Microsoft Office, Google Suite, Excel, FilemakerPro, Blumen, Student Access, Moodle, Constant Contact, and Workday
Demonstrated sensitivity to the needs of first-generation and income-eligible students
Bilingual or multilingual skills (especially Spanish) are highly valued
Must work in-person on the Brandeis campus and at Waltham High School

Job Responsibility

Foster a welcoming, inclusive environment for students, staff, and faculty
Oversee use of program spaces and materials, manage day-to-day operations, and coordinate logistics such as scheduling, travel, and events
Maintain student records, databases, and documentation in compliance with federal guidelines
Prepare and submit required reports, including the Annual Performance Reports (APRs) to the U.S. Department of Education
Track and reconcile program budgets and expenditures for both TRIO SSSP and Upward Bound
Process payroll for student employees, tutors, and mentors, and ensure timely submission of expenses and reimbursements
Draft correspondence and manage communications with students, families, and partners
Create and share marketing materials, newsletters, and social media content to promote TRIO initiatives and success stories
Maintain program websites and listservs
Assist with planning and execution of student workshops, academic support sessions, and community events

What we offer

Medical, dental, and life insurance
Generous paid time off (including 12+ holidays)
Tuition benefits for employees and dependents
403(b) retirement plan with employer match
Opportunities for professional growth and learning within a vibrant, mission-driven campus community

Fulltime

Director, Total Rewards, Equity Compensation

The Director, Equity Compensation, will lead the successful delivery of our glob...

Location

United States of America , Purchase

Salary:

168000.00 - 269000.00 USD / Year

Mastercard

Expiration Date

Until further notice

Requirements

Leadership and project management experience in implementation and administration of equity processes and programs including an Employee Stock Purchase Program
Technical expertise in equity compensation, including knowledge of plan design, accounting and financial implications, governance procedures, SOX, SEC/other U.S. federal disclosure requirements
Exceptional attention to detail and expertise in establishing workflows and process documentation
Knowledge of U.S. federal and state taxation, as well as general knowledge of global taxation as it relates to equity compensation
Track record of working cross-functionally and collaboratively at all levels, including working remotely with cross-functional teams and able to guide decision making
Strong interpersonal skills and expert team-building capabilities, having successfully managed and motivated diverse teams across different markets
Strong risk management mindset and calm under pressure
10+ years of experience in public company equity plan administration with global reach
In-depth knowledge of equity compensation regulations, accounting principles, and tax implications
Proven track record with multi-national corporations

Job Responsibility

Ensure successful administration of equity programs, including equity grant processing, exercise and vesting tracking, and data management
Responsible for managing the relationship and ongoing maintenance of the Company’s stock plan administration platforms, including monitoring participant experience, service level delivery, timely file feeds/integrations, and contract compliance
Drive operational excellence and elevate the employee experience by assessing and redesigning equity systems and processes
Measure service levels provided to employees and lead continuous improvement initiatives as appropriate
Stay abreast of global regulatory requirements and policy changes in the equity space, assessing implications on delivery practices, recommending and applying changes as needed to ensure compliance
Responsible for successfully complying with all Equity SOX controls and global audit/compliance requests
Liaise with payroll team and finance to ensure smooth execution of equity programs/processes
Interface with Global Business Services Center (GBSC) as necessary to ensure inquiries and escalations from managers and employees are addressed
Collaborate with multiple internal and external groups to identify potential operational efficiencies
Manage the administration of the Employee Stock Purchase Plan (ESPP) globally

What we offer

Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
flexible spending account and health savings account
paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave)
80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire
10 annual paid U.S. observed holidays
401k with a best-in-class company match
deferred compensation for eligible roles
fitness reimbursement or on-site fitness facilities
eligibility for tuition reimbursement

Fulltime

New

Senior Specialist, Equity & Payroll Administration

Wealthfront is seeking a Senior Specialist, Equity & Payroll Administration to j...

Location

United States , Palo Alto

Salary:

120000.00 - 141700.00 USD / Year

Wealthfront

Expiration Date

Until further notice

Requirements

4-6 years of relevant experience in equity administration, payroll or related accounting/finance roles
Bachelor’s degree in Accounting, Finance, or a related field
CPA preferred
Strong understanding of U.S. GAAP, internal controls, and compliance requirements
Hands-on experience with payroll systems and equity administration platforms (e.g., Shareworks/Carta/Namely/ADP preferred)
Proficiency in Microsoft Office, Google Workspace, NetSuite, Bill.com, and Expensify (or similar systems)
Exceptional attention to detail with the ability to communicate clearly at all levels of the organization
Strong problem-solving skills and a proactive, solutions-oriented mindset
High ethical standards and commitment to data accuracy and confidentiality
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Job Responsibility

Administer equity compensation programs including stock options, RSUs, ESPP, and 10b5-1 plans
Process equity transactions such as grants, exercises, vesting, cancellations, expirations, and payroll-related equity events
Maintain accurate and complete equity records in equity administration systems
Support compliance with SEC reporting and internal controls related to equity activity
Communicate clearly with employees regarding equity plan mechanics and transactions
Perform regular reconciliations between equity systems, payroll, and general ledger
Coordinate with external equity administrators, auditors, and compensation consultants
Assist with the calculation and reporting of stock-based compensation expense and disclosures under ASC 718
Responsible for timely and accurate processing of the semi-monthly payroll and uploads to the payroll system
Responsible for maintaining payroll reports, personnel records and processing deductions such as levies and garnishments, preparing accounting transactions and auditable support, and preparing special reports for senior management

What we offer

medical
vision
dental
401K plan
generous time off
parental leave
wellness reimbursements
professional development
employee investing discount

Fulltime

Financial Aid Analyst

Ensures timely and accurate awarding and disbursement of student financial aid f...

Location

United States , Irvine

Salary:

25.95 - 35.04 USD / Hour

American Career College

Expiration Date

Until further notice

Requirements

HS Diploma or equivalent required
Associate Degree from an accredited college or university preferred
May not be in default on a federal student loan or owe repayment on a federal grant
2-3 years of experience (singly or combined) in the following: bookkeeping, data analysis, or Title IV financial aid administration
Ability to retain information and apply learned concepts to similar or new situations appropriately
Ability to communicate effectively and professionally with others both verbally and in writing
Ability to demonstrate attention to detail and retention of learned concepts
Familiarity with preparation of U.S. federal tax returns

Job Responsibility

Perform federal verification of financial aid files for students selected by the Department of Education's processor or the institution
Review “C-Codes” for files assigned and evaluate information available to determine appropriate action and resolve
Determine/confirm eligibility for federal, state, institutional, or external awards by reviewing ISIR, documents scanned in Image Now, cost of attendance, need analysis, enrollment levels, program data, and information available from the Department of Education and other entities involved in the administration of TIV student financial aid
Monitor FAME Approved spreadsheets and appropriately update student packaging and document statuses in Student Information System
Determine/confirm eligibility for federal, state, institutional, or external awards by reviewing SAI, cost of attendance, need analysis, enrollment levels, and program data in Student Information System
Review variance reports assigned by supervisors to identify award discrepancies or errors
Evaluate data available to identify root cause of the variance or warning flag, determine appropriate course of action, and resolve
Monitor personal activity queue in Student Information System and completes required tasks so that activities can be closed in a timely and accurate manner
Follows-up on self-assigned reminders or activities assigned to other parties to ensure timely resolution and escalate as appropriate
Document in Student Information System contact manager all actions taken to resolve activities in a professional and appropriate manner

What we offer

medical
dental
vision
flexible spending accounts
401(k) match
paid time off
holidays
parental leave
tuition reimbursement
adoption assistance

Fulltime

New

IT Director

The OVPR IT Director develops and directs the implementation of strategic inform...

Location

United States , Manhattan

Salary:

110000.00 - 140000.00 USD / Year

Kansas State University

Expiration Date

March 06, 2026

Requirements

Requires a high school diploma (or equivalent) and ten years of relevant experience
Requirements may be met through a combination of education and experience
Bachelor's degree or other post secondary degree in a scientific or engineering discipline with substantial information technology leadership experience
Demonstrated experience in architecting and overseeing support for a complex technology ecosystem, including specialized scientific hardware, software, and data acquisition systems
Experience with HPC systems and their utilization for research
Proven experience with research computing and large-scale data storage systems common in research environments
Experience leading and mentoring a technical team responsible for supporting the unique IT needs of researchers, faculty, and laboratory staff
Experience evaluating and implementing emerging technologies and computational methods in scientific research
Experience navigating the IT and data management landscape of a higher education environment, including familiarity with grant proposal processes and data compliance requirements
Proven ability to enable advanced research analytics by providing access to and support for a robust ecosystem of data analysis and visualization tools

Job Responsibility

Develops and directs the implementation of strategic information and research technology plans for the Office of the Vice President for Research (OVPR)
Manages and mentors IT personnel resources (including full-time IT staff or technicians and part-time hourly or GA resources)
Provides leadership for all the OVPR technical systems, data systems and departmental applications
Responsible for ensuring technical operations and security posture are aligned and comply with IT policies, procedures and standards set forth by the state, university
Responsible for providing IT leadership and oversight within the OVPR and associated units and supports major strategic plans through a future-forward approach to technology resources
Manages IT services through subordinate managers
Serves on the OVPR leadership team
Reports directly to the AVP for Enterprise Systems within central university IT, with a dotted reporting line to the Vice President of Research

What we offer

Health and life insurance
Retirement plans
Generous paid time off

Fulltime

U.s. grants administrator

Beacon Hill

Location:
United States , Washington, DC

Category:
Public Sector

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 30, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for U.s. grants administrator

Contract Maintenance Manager III

Grants administrator

Corporate Counsel

Trio programs department coordinator

Director, Total Rewards, Equity Compensation

Senior Specialist, Equity & Payroll Administration

Financial Aid Analyst

IT Director

U.s. grants administrator

Beacon Hill

Location:United States , Washington, DC

Category:Public Sector

Contract Type:Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 30, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for U.s. grants administrator

Contract Maintenance Manager III

Grants administrator

Corporate Counsel

Trio programs department coordinator

Director, Total Rewards, Equity Compensation

Senior Specialist, Equity & Payroll Administration

Financial Aid Analyst

IT Director

Location:
United States , Washington, DC

Category:
Public Sector

Contract Type:
Employment contract

Job Posted:
January 30, 2026