University Recruiting Coordinator

• Support planning and execution of virtual, on‑campus, off‑campus, and on‑site recruiting and intern events
• Coordinate event logistics including room reservations, catering, A/V, signage, materials, and day‑of setup
• Order, inventory, and ship campus recruiting and event materials to ensure timely delivery
• Create and manage event schedules in event management tools
• communicate logistics, expectations, and changes clearly
• Register for campus events, conferences, and virtual engagements
• ensure events are fully staffed and supported
• Track event registration costs and engagement expenses
• support basic reporting
• Provide logistical and administrative support for intern program events and engagement activities
• Attend and support intern events on‑site
• proactively resolve last‑minute issues to ensure smooth execution
• Support ongoing intern communications and engagement touchpoints throughout the internship lifecycle
• Assist with candidate and intern “keep‑warm” efforts, including coordination and shipment of materials
• Support onboarding logistics for interns and early‑career hires, including welcome packages
• Maintain accurate and up‑to‑date information in University Relations systems and tools (event platforms, communication tools, trackers)
• Maintain campus team and participant lists to support recruiting and intern events
• Support posting of job opportunities with universities, as needed
• Collaborate with third‑party vendors and internal partners to ensure successful event execution
• Share ideas and provide input for future events and program improvements
• Assist with additional University Relations projects as needed during peak seasons

• Experience supporting university recruiting or early‑career programs (interns, co‑ops, new grads)
• Experience coordinating virtual and in‑person events
• Canva experience is a plus (for simple visuals, signage, or program materials)
• Strong research and follow‑through skills

Canva experience is a plus (for simple visuals, signage, or program materials)