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CHRISTUS Health Logo CHRISTUS Health · Office Administration

Unit Secretary - Admin

United States, Beaumont · Job Posted June 29, 2026
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Job Description

Under the supervision of the Registered Nurse, the Unit Secretary performs the clerical functions necessary for proper functioning of a patient care unit in accordance with Nursing Department policies and procedures.

Job Responsibility

  • Transcribes physician's orders from the chart to proper patient records accurately
  • Monitors intercom system
  • gives reassurance to patients
  • notifies nursing staff immediately of needs
  • Informs Charge Nurse of all pertinent information
  • Fosters positive physician relations
  • Displays telephone courtesy, answers promptly
  • Relays messages accurately to appropriate personnel
  • Informs patient/families of discharge procedure
  • Promptly removes patient from computer at time of discharge
  • Responds appropriately in all code situations
  • Uses supplies and equipment appropriately, records charges appropriately
  • Manages inventory control with prevention of overstock while keeping adequate supplies necessary for effective unit function
  • Participates in 80% of prescribed in-service programs and departmental meetings
  • When unable to attend (20% max), follows up to obtain information discussed
  • Complies with timekeeping system
  • Prompt in reporting for duty
  • Accrues no unexcused absences, and no more than three unscheduled absences
  • Follows hospital and/or unit policy for dress and personal hygiene
  • Follows necessary safety precautions, hospital policies and departmental policies
  • Completes infection control, safety, and other assigned education
  • Follows hospital policies and/or departmental rules
  • (Monitor Units) Rhythm strips are run at the beginning of each shift on all patients and as needed
  • Strips are delivered within thirty (30) minutes of run time
  • (Monitor Units) Consistently updates log to reflect admits, discharges, transfers, as well as calls to nurses stations about monitoring problems
  • (Monitor Units) Identifies all life threatening dysrhythmias and reports same to nurse responsible for patient or to charge nurse
  • (Note: A score of 0 for this behavior will result in termination
  • Organizes nursing station and keeps unit adequately supplied
  • Follows the CHRISTUS Health Guidelines related to the Health Insurance Portability and Accountability Act (HIPAA), designed to prevent or detect unauthorized disclosure of Protected Health Information (PHI)
  • Associate timely completes all required educational assignments
  • Follows instructions and completes assigned tasks for patient and department needs in a courteous and organized manner
  • Uses good judgment in prioritizing of physicians' orders for transcription
  • Grieving Process: Allows for patient and family to express feelings

Requirements

  • High school diploma or equivalent preferred
  • certificate of completion from an approved course for Unit Secretary's preferred
  • One (1) year Unit Secretary experience preferred, if there is no Unit Secretary certification
  • Six (6) months experience in a hospital preferred
  • Demonstrates required computer skills within one month of employment
  • Basic typing and prior computer skills preferred
  • For telemetry and/or critical care, successful completion of basic dysrhythmia course for unlicensed personnel within one month or after first available course offered
  • AHA BLS certification within two (2) weeks of employment
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