Unit Facility Management Specialist, IKEA

IKEA

Location:
Portugal, Almancil

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Some would call us administrative magicians, but in our team we just keep track of things and enjoy helping people to do what they do better and faster, with less fuss and fewer hitches. We plan the events and manage the guest lists, and we keep offices, processes and organisations running smoothly.

Job Responsibility:

Manage the FM services of each responsible property actively throughout its lifetime including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers, customers and other stakeholders
Coordinate operational tasks related to internal work and work executed by external FM suppliers in collaboration with the Unit FM Manager
Collaborate with external FM service providers and follow-up on the service quality to the Unit FM Manager
Coordinate and execute internal FM-related checks and reviews as well as participate in internal and external audits and certifications within the FM scope
Secure FM excellence by inspecting FM services including, administrating FM tools (ex. CAFM), IWAY maintenance and spot checks
Coordinate and produce relevant reports within the FM scope
Support the tendering process for new and/or potential FM service providers by assisting the service providers during site visits
Contribute with insights to the goalsetting, the FM budgeting activities and the annual business plan in the unit
Assist in controlling costs through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways of working in the FM area
Follow-up on permits, licences, certificates and reporting measures in order to stay compliant with local and international legislation as well as internal rules and requirements regarding the FM scope within Ingka
Collaborate with 3rd parties regarding FM related services and property related assets in order to secure compliance with local regulations and authorities
Provide subject matter expertise and technical support in daily operations and projects related to the FM delivery model
Participate in projects within FM related services which are driven by FM and other functions, such as large construction projects, Asset Management activities or local rebuilds as well as managing as-built documentation

Requirements:

Ability to communicate confidently and clearly in the local language as well as good English proficiency
A minimum of 3 years of experience in a multi-unit facilities management organization, preferably in a high-volume retail sector
Preferably, an academic degree or professional qualification in Facilities Management, mechanical engineering (or equivalent)
Technical knowledge, and a minimum of 3 years practical experience, in facility systems
including electrical and lighting, mechanical and HVAC, structural, site, building automation and energy management
Proven experience in working with sustainability and the environment from a facility management perspective
Preferably, good knowledge of the IKEA culture and understanding of FM in Ingka
Preferably, working knowledge of CAFM (computer aided facility management) systems

Nice to have:

Good knowledge of the IKEA culture and understanding of FM in Ingka
Working knowledge of CAFM (computer aided facility management) systems

Additional Information:

Job Posted:
July 18, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Unit Facility Management Specialist