Unit Facility Management Specialist Job at IKEA (London)

Unit Facility Management Specialist

Job Description Job ID: 343798 Date posted: 15/05/2026 Why we will love you You ...

Location

United States , College Park

Salary:

70824.00 - 101633.00 USD / Year

IKEA

Expiration Date

Until further notice

Requirements

3 years of experience in a multi-unit facilities management organization
3 years practical experience and technical knowledge in facility systems
including Computer Aided Facility Management Systems (CAFM), electrical and lighting, mechanical and HVAC, structural, site, building automation and energy management
Experience supporting sustainability initiatives within facilities management.

Job Responsibility

Contributing to goal setting, budgeting activities and the annual business plan in the unit
Managing the Facilities Management services including safety, compliance, maintenance and improvement to ensure a safe and operational environment
Managing and measuring service quality of external service providers
Coordinating and participating in facilities inspections, reviews, audits and certifications
Following up on permits, licenses, certificates and reporting measures to stay compliant with local and international legislation
Assisting in controlling costs through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways of working in the FM area
Participating in large construction projects, asset management activities or local rebuilds within FM related services.

What we offer

Generous paid time off, holiday and sick time
WiselyPay – get earned wages up to two days early
Paid parental leave (up to 16 weeks)
KinderCare tuition discount
Retirement and bonus plans
Co-worker discount, meal deal, and referral bonus
Pet insurance program
Education assistance and learning programs
Safety shoe reimbursement
24/7 telehealth visits

Fulltime

Unit facility management specialist

We take the lead in delivering safe, compliant, sustainable and innovative prope...

Location

Italy , Casalecchio Di Reno (Bo), Bologna

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Technical background or passion in Facilities Management (or equivalent) within your specialist area
Experience in a multi-unit facilities management organization
Technical understanding in all aspects of a building and connected equipment. Understanding of asset management (maintenance and repair history, reinvestment planning, …)
Communication skills and ability to build trustful relationships
Knowledge of how to assess and mitigate risks in a business environment
Understand the main Facility Management business processes (e.g. work order management for urgent, planned and reactive maintenance, contract and supplier management) on site level
Knowledge of how to transform our operations to become climate positive and contribute to a circular society
Knowledge of how to successfully deliver, organize and follow up on 'hard' service and of all relevant IT tools within Facility Management
Good knowledge of English and Italian

Job Responsibility

Support that each property is managed throughout its lifetime including safety, compliance, maintenance and improvement to ensure a safe and operational environment for business, co-workers, customers and other stakeholders
Support purchase and implementation of relevant property management innovations, digital and technical solutions related to your specialist area that meet the needs of the business and the many people
Advice, mentor and support the delivery of the agreed FM services in the cluster by maintaining and sharing up-to-date expertise and enhancing the Ingka specialist area knowledge, while driving operational best-practice within the business in strict adherence with all applicable local regulations and mandatories in Ingka
Develop and maintain subject area expertise both personally and within the FM organization
drive the requirement collection process in your specialist area with relevant stakeholders
Participate actively in the subject matter network on both local and global level by detecting needs, knowledge and best-practices in the cluster organization and escalate/share them with the group organization
Participate in global subject matter update meetings and organize them in the cluster
Drive the implementation of approved best practices and projects, aimed at lowering operational costs, and improving the reliability of assets and the efficiency of the FM services
Drive the impact of your specialist area on the operational and financial results of FM and the Ingka business
Contribute to the goal setting, the FM budgeting activities, the 5-year rolling plan and the annual plan in your specialist area. Assist in controlling costs through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways or working in your specialist area

What we offer

Structured HR processes to support you in your growth (onboarding, training, coaching sessions, internal recruitment opportunities, etc)
Wellbeing Offering, including an Employee Assistance Program (EAP) that provides you with immediate and confidential support for any concerns related to your daily life
Healthy and affordable food: you will have access to a corporate canteen and will be able to enjoy a complete meal for just over 1€
Employee discount: 15% on the purchase of IKEA products for personal use
IKEA Vouchers for the most important moments in your life (marriage, cohabitation, birth or adoption of a child)
Corporate discounts: you’ll have access to portal dedicated to our co-workers to enjoy discounts for different activities such as travel, leisure, technology and more
Bonuses: we believe that everyone's contribution is needed to achieve (and exceed!) our goals. Every year all the co-workers can be rewarded for how we develop our business together

Fulltime

Unit Facility Management Specialist

As Unit Facility Management Specialist, you will be based within the store worki...

Location

Australia , Tempe

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Experienced in all aspects of FM related services
Experienced with strong contract management skills
Able to build strong relationships with internal and external stakeholders
Able to identify opportunities and make recommendations to drive continuous improvement
Able to work autonomously, take initiative and possess excellent communication skills
Able to organise, prioritise and manage administrative tasks, with a good understanding of Microsoft office programs, including Excel and FM related software platforms
Experienced within service agreement management and KPI’s with suppliers

Job Responsibility

Manage the Facilities Management (FM) services through FM direct suppliers including safety and compliance
Follow up quality of services delivered by our suppliers
Support internal FM related audits and annual reviews
Support FM budgeting activities and the annual business plan in the unit
Assist in controlling operational costs this will include reduction in utilities spend, raising purchase orders and reviewing suppliers' invoices for accuracy
Follow-up on permits, licences, certificates and reporting measures to stay compliant
Provide subject matter expertise and technical support in daily operations and projects
Participate in projects within FM related services as required
Do regular store inspections ensuring our units are in shape as new
Participate in IKEA’s approach to sustainability

What we offer

5 weeks’ Paid Annual Leave
Paid Parental Leave
Family & Community Leave
24/7 access to our Employee Assistance Program for health and wellbeing support
15% Co-worker discount
Low-cost nutritious meals including complimentary drinks in our Co-worker restaurant
Free Co-worker parking
Free benefits membership (savings and discounts on everyday expenses, entertainment, retail and well-being offers across hundreds of retailers and service providers)
Bonus programme (where eligible)
Co-worker Loyalty programme (extra contribution to your superannuation fund where eligible)

Fulltime

Unit Facility Management Specialist

You will support and secure efficient facility operations in your unit by managi...

Location

India , Bangalore

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

service-minded and solution-driven professional
passionate about creating safe, sustainable, and well-maintained environments
takes ownership
thrives in collaboration
curious to explore new and more efficient ways
comfortable working both independently and as part of a team
strong stakeholder management skills

Job Responsibility

Actively manage FM services and systems throughout the property lifecycle
Coordinate daily FM tasks and service provider performance with the Unit FM Manager
Lead and support FM audits, reviews, and compliance checks
Maintain FM tools (e.g., CAFM), ensure documentation is updated, and track permits and certifications
Participate in tender processes for new FM providers and assist in onboarding
Support sustainability and circularity goals in all FM-related operations
Contribute to budgeting, goal setting, and the unit’s annual business planning
Analyze performance data and generate reports to identify improvements and efficiencies
Work with cross-functional teams on facility-related projects and renovations

Fulltime

Unit Facility Management Specialist

We take the lead in delivering safe, compliant, sustainable and innovative prope...

Location

Italy , Collegno, Torino

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Technical background or passion in Facilities Management (or equivalent) within your specialist area
Experience in a multi-unit facilities management organization
Technical understanding in all aspects of a building and connected equipment
Understanding of asset management (maintenance and repair history, reinvestment planning)
Communication skills and ability to build trustful relationships
Knowledge of how to assess and mitigate risks in a business environment
Understand the main Facility Management business processes (e.g. work order management for urgent, planned and reactive maintenance, contract and supplier management) on site level
Knowledge of how to transform our operations to become climate positive and contribute to a circular society
Knowledge of how to successfully deliver, organize and follow up on 'hard' service and of all relevant IT tools within Facility Management
Good knowledge of English and Italian

Job Responsibility

Support that each property is managed throughout its lifetime including safety, compliance, maintenance and improvement
Support purchase and implementation of relevant property management innovations, digital and technical solutions
Advice, mentor and support the delivery of the agreed FM services in the cluster
Develop and maintain subject area expertise both personally and within the FM organization
Participate actively in the subject matter network on both local and global level
Participate in global subject matter update meetings and organize them in the cluster
Drive the implementation of approved best practices and projects
Drive the impact of your specialist area on the operational and financial results of FM and the Ingka business
Contribute to the goal setting, the FM budgeting activities, the 5-year rolling plan and the annual plan in your specialist area
Follow up permits, licenses, certificates and reporting measures to stay compliant with local and international legislation

What we offer

Structured HR processes to support you in your growth (onboarding, training, coaching sessions, internal recruitment opportunities)
Wellbeing Offering, including an Employee Assistance Program (EAP)
Healthy and affordable food: access to a corporate canteen with complete meal for just over 1€
Employee discount: 15% on the purchase of IKEA products for personal use
IKEA Vouchers for the most important moments in your life (marriage, cohabitation, birth or adoption of a child)
Corporate discounts: portal dedicated to co-workers for discounts for different activities such as travel, leisure, technology
Bonuses: annual reward system for all co-workers

Fulltime

Facility Specialist

The resource, with an engineering background and reporting directly to the Regio...

Location

Italy , Milan

Salary:

Not provided

International School of Monza

Expiration Date

Until further notice

Requirements

Degree preferably in Engineering (civil, construction, management, mechanical, or related fields), Architecture, Surveying (Geometra), or similar
At least 5 years of experience in facility management, real estate, construction, or asset management
Basic knowledge of building systems, construction, and maintenance processes
Ability to read and understand technical documentation
Strong organizational, planning, and problem-solving skills
Good knowledge of Microsoft Office (especially Excel)
Knowledge of project or maintenance management software is a plus (e.g., MS Project, Primavera, CMMS, ERP)
English: technical, upper-intermediate to advanced level, written and spoken
Ability to use technical terminology in engineering, real estate, and project management contexts
Strong organizational and planning skills

Job Responsibility

Support the Regional Head of Operations in the operational management of properties (offices, schools, corporate assets, etc.), with a focus on optimization and value enhancement of the asset portfolio
Coordinate and monitor routine and extraordinary maintenance activities
Manage relationships with suppliers, contractors, and external consultants/technical professionals
Support the planning and control of real estate investments
Support the definition and monitoring of budgets, costs, timelines, work progress (SAL), and project KPIs
Support the preparation and management of tenders, contracts, technical documentation, reports, and analyses
Verify compliance with safety, technical, construction, and environmental regulations
Collaborate in defining improvement and asset optimization plans
Manage reports, maintenance requests, and operational priorities
Support the Regional Head of Operations in coordination activities among different corporate functions

Real Estate & Facility Specialist

Provide assistance in oversight of Volkswagen Group of America Real Estate (RE) ...

Location

United States , Reston

Salary:

Not provided

Volkswagen AG

Expiration Date

Until further notice

Requirements

Minimum 3 years general business
Bachelor’s Degree
Strong organizational competence with ability to set up and maintain files and records
Self-motivation and resourcefulness with mastery in initiative taking and multitasking
Analytical and conceptual thinking using logic, reason and creativity
Communication skills including interpersonal, presentation and written
Technical proficiency in general business software including Excel
Ability to integrate people, processes and systems
Effective problem-solving abilities, critical thinking and time management
Project management and utilization of project management software

Job Responsibility

Operational work – 70%
Assist in transaction, project and facility management activities for leased and owned properties in national portfolio
Oversee internal chargeback policies and procedures in collaboration with Finance
Administer budget, tracking and performance monitoring (KPI) with attention to detail
Monitor internal customer satisfaction measures including surveys
Coordinate facility oversight with Service Provider, Tax and Finance business units, external vendors
Assemble, organize and review invoices, work orders and receipts ensuring compliance with Company policies
Create visuals and analytics for executive presentations (PPT and Excel required)
Execute Purchasing activities including K-SRM and PO submissions
Coordinate the PAR creation and signatory processes

Fulltime

Contractor Safety Management Program Specialist

Job Title: Contractor Safety Management Program Specialist Location: Houston, T...

Location

United States , Houston

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Degree in HSEQ, other Technical Degree or equivalency in industrial experience
10-15 years’ experience in the oil and gas industry
Proven experience working with oil and gas contractors and employees
Prepare bridging documents, and contractor training
Experience with the procurement processes and contract requirements
Experience auditing contractor HSE management systems
A self-starter with analytical skills and ability to organize and plan activities independently
Ability to work in a multi-disciplinary team with members of various backgrounds
This position requires a motivated individual with high energy, a “can do” attitude, and when required would be prepared to stretch personal and business goals
Ability to communicate effectively with all levels in the organization and with external stakeholders

Job Responsibility

Develops and executes field implementation strategies for Contractor Safety policies and procedures to yield increased awareness of safety programs and processes
Ensures that the respective systems are applied to all covered facilities, resources are made available to minimize impediments, conflicts to implementation are raised to the proper level of executive awareness for appropriate resolution, and clear accountabilities are established for sustained compliance
Fills the role of (HSE Focal Point, HSE Unit Reference Person, HSEQ Department Support Function Reference Person and a Quality Focal Point for the Contractor Safety Management Program
Coordinates and manages the vendor qualification process (Contractor Safety Management Program - CSMP)
Conducts vendor risk ranking, audits, site visits, reviews and reports
Attends CSMP Meetings and supports revising and updating vendor HSE documents used in the vendor qualification process
Defines the type of HSE process to be followed (level of depth of analysis) based on the criticality of the work code and the specific nature of the vendor
Completes HSE Qualification document, reviews vendor HSE Plans, Training, and SEMS Bridging documents
Fills the role of the quality focal point for the Procurement Qualification Team
Coordinates on-boarding for contractors

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Unit Facility Management Specialist

Job Description

Job Responsibility

Requirements

What we offer

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