Unit Facility Management Specialist, IKEA

IKEA

Location:
Italy, Parma

Category:
-

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We take the lead in delivering safe, compliant, sustainable and innovative property solutions – with Democratic design and life cycle cost on top of our mind. We actively maintain and secure that our properties are kept in relevant shape for the business.

Job Responsibility:

Support that each property is managed throughout its lifetime including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers, customers and other stakeholders
Support purchase and implementation of relevant property management innovations, digital and technical solutions related to your specialist area that meet the needs of the business and the many people
Advice, mentor and support the delivery of the agreed FM services in the cluster by maintaining and sharing up-to-date expertise and enhance the Ingka specialist area knowledge, while driving operational best-practice within the business in strict adherence with all applicable local regulations and mandatories in Ingka
Develop and maintain subject area expertise both personally and within the FM organization
drive the requirement collection process in your specialist area with relevant stakeholders
Participate actively in the subject matter network on both local and global level by detecting needs, knowledge and best-practices in the cluster organization and escalate/share them with the group organization
Participate in global subject matter update meetings and organize them in the cluster
Drive the implementation of approved best-practices and projects, aimed at lowering operational cost, and improving the reliability of assets and the efficiency of the FM services
Drive the impact of your specialist area on the operational and financial results of FM and the Ingka business
Contribute to the goalsetting, the FM budgeting activities, the 5-year rolling plan and the annual plan in your specialist area. Assist in controlling cost through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways or working in your specialist area
Follow up of permits, licenses, certificates and reporting measures to stay compliant with local and international legislation regarding the Facility Management scope in Ingka

Requirements:

Preferred experience in a multi-unit facilities management organization in a high-volume retail sector and academic degree or professional qualification in Facilities Management (or equivalent) within your specialist area
Preferably, working knowledge of CAFM (computer aided facility management) systems
Knowledge of how to assess and mitigate risks in a business environment
Know which services are included in the agreed Facility Management service scope in Ingka and understand the Facility Management delivery model, as well as the position of Facility Management within the Ingka business
Understand the main Facility Management business processes (e.g. work order management for urgent, planned and reactive maintenance, contract and supplier management) on site level
Know the country Facility Management market for both hard and soft Facility Management services, as well as the international and Facility Management standards, manuals and rules in Ingka and how sustainability interacts with Facility Management (energy consumption, water consumption, emissions, waste management, chemical products, IWAY, purchasing)
Knowledge of how to transform our operations to become climate positive and contribute to a circular society
Technical understanding in all aspects of an Ingka building and connected equipment. Understanding of asset management (maintenance and repair history, reinvestment planning, …)
Knowledge of how to successfully deliver, organize and follow up on 'hard' service (technical maintenance, IKEA Food equipment, …) and of all relevant IT tools within Facility Management

What we offer:

Inclusive work environment where everyone feels welcomed, accepted, respected, acknowledged for uniqueness
Supportive climate regardless of age, gender, religion, sexual orientation, pregnancy or ability

Additional Information:

Job Posted:
October 11, 2025

Employment Type:

Parttime

Work Type:

On-site work

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Unit Facility Management Specialist