Unit Facility Management Project Manager

Lead and manage all facility management aspects of a specific building project from start to finish to secure delivery of a safe, compliant, sustainable and innovative property solution based on business needs. Responsible for continuous improvement of ways of working in Real Estate projects.

• Business risk management: Thorough knowledge of how to assess and mitigate risks in a business environment.
• Project management: Extensive knowledge of how to initiate, plan, execute, control and close a project
• Software relevant for Facility Management: good knowledge of tools for timeline management (e.g. MS Project), document management (e.g Projectplace, Hummingbird), drawing management (e.g CEP), tender, cost follow-up tools (e.g Unifier) and other common software (e.g. Word, Excel, Power Point)
• Technical knowledge on buildings and equipment: High level technical understanding in all aspects of a retail building and connected equipment as well as understanding of asset management (maintenance and repair history, reinvestment planning)
• Cost control: General knowledge of how to execute a budget
• including the knowledge of appropriate tools, cost groups, cost benchmarking and how to recognize and prevent any deviation
• FM Procurement: General knowledge of the internal procurement procedures regarding FM activities within the project
• Property safety: Good knowledge of requirements (company specific and local/national) in providing a structurally safe property, equipped with life safety & property protection systems (e.g. fire protection systems)
• Compliance: Good knowledge of Ingka requirements and standards as well as local and national regulatory FM related requirements
• Good knowledge of IKEAs corporate identity, core values and vision of creating a better everyday life for the many people
• Minimum 5 years of experience in contracting, consulting and/or managing projects within real estate
• Minimum 3 years experience of procurement processes and contract negotiations
• Academic degree in engineering/construction or equivalent working experience
• Experience within the retail sector is an advantage
• Experience in Facility Management, Construction or Project Management
• Proven skills in developing people and providing support, coaching, training, and career direction to others
• Ability to communicate confidently and clearly in the local language as well as basic English (B2)
• Strong budget management skills, with the ability to work closely with Finance teams to define, request, monitor, and control project budgets.
• Demonstrated capability in project planning, timeline management, cost estimation, and resource allocation.
• Excellent negotiation skills, with a track record of managing supplier relationships and achieving favorable commercial outcomes.
• Strong stakeholder management abilities, capable of bringing together cross-functional teams (including Safety, IT, Finance, and Operations) to align requirements and drive consensus.
• Ability to establish clear governance, project boundaries, and decision-making frameworks from the outset to ensure effective project execution and stakeholder alignment.
• Excellent communication, influencing, and coordination skills, with the ability to balance diverse business needs while maintaining project objectives and compliance requirements.
• Preferable knowledge of Ingka construction standards and investment procedures
• Strong experience of working and steering through financial tools (eg. Investment Request (IR), P&L)

• Experience within the retail sector is an advantage
• Preferable knowledge of Ingka construction standards and investment procedures

Permanent contract classified at Level 2 under the Italian National Collective Labour Agreement for Contratto Collettivo Logistica, Trasporto Merci e Spedizioni.