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American Physical Society Logo American Physical Society · IT - Administration

Unit Engagement Coordinator

United States 50458.00 - 68748.00 USD / Year · Job Posted June 14, 2026
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Job Description

The unit engagement coordinator serves as a key liaison between APS and its Divisions, Topical Groups, Forums, and Sections, providing essential support to unit leaders and enhancing member engagement across the organization. This role is responsible for facilitating effective communication, supporting volunteer leadership, and coordinating initiatives that strengthen connections between APS units and their members. Through strategic outreach, recruitment efforts, and engagement activities, the unit engagement coordinator helps advance APS priorities while ensuring a positive and productive experience for unit leaders and members.

Job Responsibility

  • Serve as primary liaison facilitating unit communications on behalf of APS Divisions, Topical Groups, Forums, and Sections regarding general inquiries and department inbox
  • Work with Unit Relations Manager to plan and execute the Units' involvement with the Annual Leadership Meeting and the Global Physics Summit
  • Assist units with unit member engagement and recruitment efforts (i.e. unit email tickets, promotional letters and email, brochures, giveaways, on-site lead retrieval, and tabling at their meetings)
  • Ensure all units have an effective communication plan in place to engage with their members
  • Work with member services and IT staff to create and update unit memberships from unit membership recruitment efforts
  • Support units in use of online community platform by moderating discussion boards. Liaise between units and APS staff to collaborate internally and externally for effective use of engagement resources and outcomes
  • Support unit virtual meetings and webinar logistics and subsequent marketing campaigns
  • Provide unit leaders with onboarding training to assist with volunteer roles
  • Maintain and implement unit master calendar of activities and deadlines to assist officers
  • Attend and coordinate department logistics for APS meetings as needed
  • Provide nimble support to units and APS through other duties as assigned

Requirements

  • Minimum High School diploma or equivalent required. Bachelor's degree preferred
  • Minimum of two years of experience with association chapters/components preferred
  • Familiarity with relational databases preferred (Salesforce and Nimble a plus)
  • Proficiency with all Microsoft Office Suite products, in particular Microsoft Word, Excel and PowerPoint
  • Proficiency with Google Docs and other online shared document products
  • Familiarity with backend management of online social platforms. (Engage and Higher Logic a plus)
  • Familiarity with Zoom / scheduling virtual meetings and events with external audiences
  • Strong customer service skills including empathy, problem-solving, and understanding APS unit and membership products
  • Must be able to work on multiple deadlines at one time and follow through in a timely manner
  • Strong organization, documentation, and prioritization skills
  • Strong written and verbal communication skills
  • Excellent attention to detail
  • Ability to adapt to quickly changing schedules
  • Ability to work well with interdepartmental teams as well as independently

What we offer

  • Flexible schedules and ability to work remotely
  • 8% employer-paid retirement contribution
  • Investment advisement services: 100% employer paid
  • Medical benefits: PPO or HDHP option
  • Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
  • Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid
  • Vision benefits: individual and dependent coverage 100% employer paid
  • Basic Life & Accident insurance: employee coverage 100% employer paid
  • Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
  • Disability insurance: employee coverage 100% employer paid
  • Voluntary Accident & Critical Illness insurance
  • Healthcare, Commuter & Dependent care flexible spending accounts
  • Vacation: 15 days annually
  • Generous holiday leave: 17 paid office closures
  • includes one week closure at the end of December
  • Personal leave: 4 days annually
  • Volunteer leave: 1 day annually
  • Sick leave: 10 days annually
  • Bereavement & Compassion leave: 2 -15 days based on loss
  • 12 weeks employer-paid family leave
  • College tuition reimbursement plan
  • Job related seminar & continuing education 100% employer paid
  • Professional Certification/Recertification 100% employer paid
  • Training and professional development
  • access to LinkedIn Learning on-demand courses
  • Employee Assistance Program
  • Mindfulness Meditation: live and on-demand classes
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