Union Payroll Specialist Job at Robert Half (Des Moines)

Payroll Clerk or Payroll Specialist

We are looking to bring on a Payroll Clerk or Payroll Specialist who will be res...

Location

United States , Meridian

Salary:

Not provided

Engineered Structures, Inc. (ESI)

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree preferred, or equivalent combination of education and experience
3+ years of payroll processing experience, with preference for Certified and Union payroll experience
Strong data entry skills with attention to detail
Proficiency in Microsoft Office, particularly Excel and Outlook, and experience with accounting/payroll software
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
Ability to analyze and resolve payroll issues effectively
High level of confidentiality and professionalism
Ability to work independently in a fast-paced, deadline-driven environment
Strong problem-solving skills with a proactive approach

Job Responsibility

Process payroll efficiently and accurately, ensuring compliance with Davis-Bacon and Union payroll requirements
Maintain accurate employee payroll records and ensure compliance with federal, state, and local payroll regulations
Generate and review weekly timecard approval reports for Executive review
Collaborate with Project Managers and Construction Managers to resolve payroll and timecard discrepancies
Provide accurate and professional communication to employees regarding payroll inquiries
Maintain and update direct deposit information within payroll and expense systems
Administer employee time off and leave accruals
Ensure strict confidentiality of payroll records and employee information
Assist with annual payroll audits and reporting requirements
Maintain and respond to employment verification requests

What we offer

ESI covers 100% of the medical premium for all employees and families
Competitive 401k match
Lucrative bonus potential
Great upward mobility for career growth

Fulltime

New

Payroll Specialist

We are seeking a Payroll Specialist with experience in processing certified payr...

Location

United States , Westfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1+ years of experience in full-cycle payroll processing
Working knowledge of union payroll practices and certified payroll reporting requirements
Familiarity with certified payroll processes and prevailing wage requirements
Experience using payroll software for payroll management
Strong understanding of payroll regulations in New Jersey
Excellent attention to detail and organizational skills
Ability to communicate effectively and resolve payroll-related issues

Job Responsibility

Process certified payroll for employees with precision and compliance
Manage payroll for prevailing wage projects
Ensure adherence to union payroll regulations and guidelines when applicable
Collaborate with internal teams to resolve payroll discrepancies and ensure timely processing
Verify and prepare payroll documentation for audits or reporting purposes
Maintain accurate records and reports related to payroll activities
Provide support and guidance to employees regarding payroll inquiries

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

New

Certified Payroll Specialist

Robert Half is seeking a highly skilled Certified Payroll Specialist to join our...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience (3+ years preferred) in certified payroll, prevailing wage, DIR reporting, or similar roles
Strong knowledge of prevailing wage laws, Davis-Bacon Act, and federal/state payroll regulations
Proficiency in payroll software (e.g., ADP, QuickBooks, Paychex) and advanced Excel skills
Experience with Department of Industrial Relations reporting portals and processes
Detail-oriented with excellent organizational and time-management skills
Ability to analyze and resolve payroll discrepancies efficiently
Certified Payroll Professional (CPP) designation or equivalent certification preferred but not required

Job Responsibility

Prepare, process, and submit accurate certified payroll reports for construction and other prevailing wage projects per state, federal, and DIR guidelines
Monitor and ensure compliance with prevailing wage laws and labor standards, investigating and resolving any discrepancies as needed
Coordinate and manage all Department of Industrial Relations (DIR) submissions while staying updated on any changes to DIR reporting standards
Utilize payroll systems/software to streamline processes and maintain accurate employee records and job/project-specific information
Oversee payroll audits, reconcile discrepancies, and maintain proper documentation for DIR and certified payroll records
Work closely with project managers, HR teams, accounting departments, and external auditors to ensure payroll compliance and timely reporting
Stay current on labor laws, prevailing wage updates, union agreements, and certified payroll guidelines to serve as the subject matter expert

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

New

Payroll Specialist

We are looking for a Payroll Specialist to support accurate, compliant payroll o...

Location

United States , Beltsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–5 years of payroll experience, with added value given to construction or multi-state payroll exposure
Working knowledge of end-to-end payroll practices, payroll tax rules, and regulatory compliance requirements
Experience using payroll platforms such as ADP Workforce Now, Dayforce, Paychex, or comparable payroll systems
Familiarity with union payroll processing and certified payroll reporting is preferred
Strong Microsoft Excel skills, including formula use, reconciliations, and payroll data analysis
Excellent organizational skills, attention to detail, and the ability to manage multiple deadlines effectively
Clear communication skills and the ability to work effectively with both field teams and office staff
Associate’s or Bachelor’s degree in Accounting, Finance, or a related area preferred
CPP certification is a plus

Job Responsibility

Process weekly, biweekly, and special payroll runs with a high degree of accuracy and within established deadlines
Audit time records from field and office employees, including job site hours and labor distribution details, to confirm payroll readiness
Compute earnings, overtime, incentive pay, deductions, and other payroll adjustments in alignment with company guidelines and applicable labor laws
Administer payroll for both union and non-union employees, including applicable fringe benefits, dues, and related withholdings
Maintain compliance with federal, state, and local payroll rules, and support the preparation and submission of payroll tax filings and payments
Prepare certified payroll documentation when project or contract requirements call for it
Update and preserve payroll records, employee data, and system information to ensure complete and accurate reporting
Reconcile payroll accounts, investigate variances, and resolve discrepancies in partnership with internal stakeholders
Produce payroll reports for leadership, accounting, and audit needs, and provide documentation during internal or external reviews
Respond to employee payroll questions professionally and assist with cross-functional payroll or accounting coverage as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

New

Payroll Specialist

We are looking for a Payroll Specialist to join a team in Maryland in a contract...

Location

United States , Beltsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–5 years of payroll experience, with background in full-cycle payroll processing for large employee populations.
Hands-on experience with multi-state payroll and working knowledge of payroll tax and wage compliance requirements.
Proficiency with ADP Workforce Now and the ability to adapt quickly to payroll and reporting systems.
Strong Excel skills, including the use of formulas, reconciliations, and data review techniques.
Excellent accuracy, organization, and problem-solving skills in deadline-driven environments.

Job Responsibility

Process recurring and off-cycle payroll accurately and on schedule for employees across multiple jurisdictions.
Audit time entry records, job site hours, and labor distributions to confirm payroll data is complete and correct before each cycle.
Compute earnings, overtime, incentive pay, garnishments, and other deductions in alignment with company guidelines and legal requirements.
Administer payroll for both union and non-union employees, including applicable fringe benefits, dues, and related deductions.
Prepare payroll tax filings, support timely remittance activities, and help maintain compliance with federal, state, and local regulations.
Complete certified payroll documentation and reporting when project or contract requirements apply.
Reconcile payroll-related accounts, research variances, and resolve discrepancies in partnership with internal stakeholders.
Maintain organized employee payroll records and generate reports for leadership, accounting review, audits, and operational needs.
Respond to payroll questions from employees and provide timely, effective issue resolution.
Serve as backup support for related payroll or accounting tasks as business demands require.

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in the company 401(k) plan

New

Payroll Specialist

You know payroll isn’t just numbers—it’s trust. And when union rules, multiple p...

Location

United States , White Plains

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience with construction or union payroll
Strong working knowledge of prevailing wage & union agreements
Comfort in fast-paced, deadline-driven environments

Job Responsibility

Process high-volume payroll using Timberline (Sage 300)
Navigate union rules, deductions, and compliance requirements
Ensure accurate time tracking across job sites and crews
Handle payroll adjustments, audits, and reporting
Partner with HR & field teams to resolve discrepancies quickly

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Payroll Specialist – Multi-Province and CCQ

My client, a premier industry leader based in Montreal, is seeking an experience...

Location

Canada , Montréal

Salary:

60000.00 - 75000.00 USD / Year

Randstad

Expiration Date

August 10, 2026

Requirements

Minimum 5 years of experience managing multi-province and unionized (CCQ) payrolls
Advanced proficiency in ADP Workforce Now is required
Full professional bilingualism (English and French) to support national operations
PCP (Payroll Compliance Practitioner) designation is a strong asset
Strong composure under weekly deadlines, high analytical skills, and a 'zero-error' standard for data accuracy

Job Responsibility

Manage the full weekly payroll cycle for all Canadian employees using ADP Workforce Now
Process personnel movements including onboarding new hires, salary adjustments, promotions, and calculating final payouts/issuing ROEs
Validate timesheets, manage time banks, track vacations, sick leave, and administer complex CCQ union data
Generate and reconcile payroll reports with the General Ledger (GL), handle taxable benefits, and prepare journal entries for the Finance team
Prepare government and union remittances, manage year-end processes (T4 / Relevé 1), and actively participate in payroll audits
Communicate with English-speaking employees located outside Quebec on a regular basis

What we offer

Group Insurance
3 to 4 weeks of vacation
RRSP Contribution Program
Hybrid Work Model

Fulltime

Payroll Specialist

We are looking for a Payroll Specialist to join our client on a Long-term Contra...

Location

United States , Livermore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with UKG/KRONOS
Demonstrated experience handling full-cycle payroll processing for both hourly and salaried employees
Background supporting multi-state payroll in an environment with a large employee population, ideally 500 or more employees
Working knowledge of payroll practices for union and non-union workforces, including exposure to collective bargaining rules
Proficiency with payroll UKG Pro, Kronos REQUIRED
Strong Excel skills, including formulas, lookups, data validation, and basic reconciliation work
Solid understanding of payroll compliance requirements at the federal, state, and local levels
High attention to detail with the ability to investigate discrepancies and maintain accurate payroll records

Job Responsibility

Manage payroll processing for hourly and salaried employees across union and non-union groups, ensuring each pay cycle is completed accurately and on schedule
Examine time records, pay updates, deductions, and earnings details to confirm payroll information is complete and correct before final processing
Provide support for regular payroll runs as well as special payments, including off-cycle payroll activity and manual check requests
Calculate pay components such as overtime, shift premiums, and labor agreement-based earnings by following established payroll guidelines
Assist with payroll audits, reconciliations, and issue resolution by identifying discrepancies and helping correct payroll errors promptly
Prepare, organize, and retain payroll records and related documentation in alignment with company standards and audit requirements
Create and review recurring payroll reports and use Excel functions such as lookups and data validation to analyze information and escalate unusual findings

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

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Union Payroll Specialist

Job Responsibility

Requirements

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What we offer

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