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Undergraduate Administrator

United Kingdom, Swindon 25760.00 - 27476.00 GBP / Year · Job Posted April 24, 2026
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Job Description

We teach students from King's College London, University of Oxford and the University of Bristol as well as occasional elective students. Each university has a different curriculum and different methods of delivery of teaching. All students require basic clinical skills guidance in the workplace but not all undergraduate students require tutorials, seminars or lecture. Your role is to be acquainted with the needs of each student group and to ensure that they receive appropriate experience in your department. This post is responsible for the Oxford and Bristol Undergraduate Medical Students. As a Trust, we place high importance on staff wellbeing, you will be offered a wide variety of support to help you maintain your wellbeing and to help colleagues maintain theirs. The Trust's Health and Wellbeing team has won a National Award during 2020 for the work they have done locally.

Job Responsibility

  • Work closely with Tutors, Trainers, Facilitators and others in providing full administrative support and co-ordination for all aspects in the organisation, delivery and evaluation of various courses, training, inductions and other events held in the Academy and on occasions externally
  • Liaise with student co-ordinators of Medical Schools, other Academies, Consultants, departments and General Practice and provide full organisational support, placements, inductions and administration for all Medical Student clinical attachments within the Trust
  • Work closely with our Clinical Teaching Fellows (CTF), Unit Coordinator (UC) & Unit Tutors (UT) to organise, input, create and distribute student timetables in a timely manner
  • Deal with day-to-day queries from Students, CTF, UC, UT, Undergraduate Manager and Academy Medical Dean
  • General duties include ad-hoc reception cover, customer service, setting up rooms for teaching and tidying way, booking taxis and student transport, accommodation requests, distribution of bleeps, operating room booking system
  • Liaise, communicate and maintain effective working relationships with all organisations, training providers and users, internal and external, in the day-to-day business of the Academy
  • Provide administration support to the Academy Dean and Undergraduate Manager/Deputy Manager including attendance at relevant meetings relating to the medical undergraduate function of the Academy and the organisation of relevant examinations
  • Opening and securing the Academy / Undergraduate Office

Requirements

  • NVQ Level III in Business Administration or equivalent
  • GCSE or equivalent - English (grade 4)
  • GCSE or equivalent - Maths (grade 4)
  • Customer Service or related
  • Experience of prioritising work and working on own initiative
  • Working to deadlines
  • Microsoft outlook, word and excel

Nice to have

  • EDCL or equivalent
  • NHS Background
  • Working in a training environment

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