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Undergraduate Administrator

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Cumbria, Northumberland, Tyne and Wear NHS...

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Location:
United Kingdom , Newcastle upon Tyne

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

27485.00 - 30162.00 GBP / Year
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Job Description:

An exciting opportunity has arisen for an experienced administrator to join the Medical Education team based at St Nicholas Hospital. This key role will have responsibility for the provision of high-level and efficient administrative support for undergraduate medical students.

Job Responsibility:

  • Oversee and coordinate the induction and training of undergraduate medical students based in Northumberland, Newcastle, and Gateshead during their mental health rotations
  • Work closely with the Senior Medical Education Team, Undergraduate Leads, Teaching Fellows, University staff and Consultant teachers to plan and deliver formal rotations for medical students in their clinical years
  • Provide high level administrative support and coordination for the delivery of the undergraduate teaching and assessments at St Nicholas Hospital
  • Plan and organise complex timetables, ensuring these are accurately uploaded onto the appropriate University platform/s in a timely manner
  • Liaise with clinical teams to ensure clinical attachments are planned and agreed effectively and communicated to students and teachers in accordance with tight deadlines
  • Collate undergraduate feedback and work with Undergraduate Leads to look for trends to inform developments in the design and delivery of teaching
  • Regularly attend the Psychiatry Implementation & Innovation Group (PIIG) and relevant undergraduate meetings, as well as annual University ADQM
  • Responsibility for day-to-day supervision of the Medical Education Admin Officer, providing training & allocation of work, following all workforce policies as necessary
  • Management and organisation of work experience, elective, and Physician Assistant programmes

Requirements:

  • Good level of education, to A Level or equivalent experience
  • RSA/OCR level 4, HNC or equivalent level of knowledge
  • Excellent customer service experience including handling queries, complaints and sensitive information
  • Experience of taking responsibility for managing workload and meeting deadlines - own and team
  • Ability to work under pressure, and maintain a customer-service focus, often with constant interruptions by telephone, urgent emails or in person
  • Proven ability to use Microsoft 365 and related packages, including databases, spreadsheets, and inputting and updating electronic information
  • Ability to work alone with minimal supervision and manage own time and workload effectively
  • Capable of working with confidential and sensitive information
  • Excellent organisational skills
  • Excellent verbal and written communication skills
  • Experience of working in a team to achieve deadlines and objectives

Nice to have:

  • Experience of line management
  • An understanding of Medical Education

Additional Information:

Job Posted:
January 07, 2026

Expiration:
January 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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