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Undergraduate Administrator

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Great Western Hospitals NHS Foundation Trust

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Location:
United Kingdom , Swindon

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Contract Type:
Not provided

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Salary:

Not provided

Job Description:

Fixed term for 12 months. We teach students from King's College London, University of Oxford and the University of Bristol as well as occasional elective students. Each university has a different curriculum and different methods of delivery of teaching. All students require basic clinical skills guidance in the workplace but not all undergraduate students require tutorials, seminars or lecture. Your role is to be acquainted with the needs of each student group and to ensure that they receive appropriate experience in your department. This post is responsibility for the Oxford Undergraduate Medical Students years 1 -6. As a Trust, we place high importance on staff wellbeing, you will be offered a wide variety of support to help you maintain your wellbeing and to help colleagues maintain theirs. The Trust's Health and Wellbeing team has won a National Award during 2020 for the work they have done locally.

Job Responsibility:

  • Work closely with Tutors, Trainers, Facilitators and others in providing full administrative support and co-ordination for all aspects in the organisation, delivery and evaluation of various courses, training, inductions and other events held in the Academy and on occasions externally
  • Liaise with student co-ordinators of Medical Schools, other Academies, Consultants, departments and General Practice and provide full organisational support, placements, inductions and administration for all Medical Student clinical attachments within the Trust
  • Work closely with our Clinical Teaching Fellows (CTF), Unit Coordinator (UC) & Unit Tutors (UT) to organise, input, create and distribute student timetables in a timely manner
  • Deal with day-to-day queries from Students, CTF, UC, UT, Undergraduate Manager and Academy Medical Dean
  • General duties include ad-hoc reception cover, customer service, setting up rooms for teaching and tidying way, booking taxis and student transport, accommodation requests, distribution of bleeps, operating room booking system
  • Liaise, communicate and maintain effective working relationships with all organisations, training providers and users, internal and external, in the day-to-day business of the Academy
  • Provide administration support to the Academy Dean and Undergraduate Manager/Deputy Manager including attendance at relevant meetings relating to the medical undergraduate function of the Academy and the organisation of relevant examinations
  • Opening and securing the Academy / Undergraduate Office

Requirements:

  • NVQ Level III in Business Administration or equivalent
  • GCSE or equivalent - English (grade>4)
  • GCSE or equivalent - Maths (grade>4)
  • Customer Service or related
  • Excellent time management & organisational skills
  • Excellent communications skills (written & verbal)
  • Ability to prioritise and work on own initiative
  • Excellent interpersonal skills
  • Ability to deliver presentations to large audiences
  • Ability to work autonomously

Nice to have:

  • EDCL or equivalent
  • NHS Background
  • Previous experience of working in a training environment

Additional Information:

Job Posted:
April 24, 2026

Expiration:
April 26, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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