UK Executive Assistant Job at Grant Thornton UK LLP (Birmingham)

Executive Assistant

Our client, an investment management firm located in Midtown East, Manhattan, is...

Location

United States , New York

Salary:

200000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3-7+ years of experience as an Executive Assistant, Personal Assistant, or Senior EA supporting a C-level executive or equivalent in a high-performance environment
Proven track record of managing complex calendars, global travel, and multiple stakeholders across time zones
Outstanding organizational skills and extreme attention to detail
able to manage many moving pieces simultaneously
Strong written and verbal communication skills
able to write clear, polished emails and concise briefs
High discretion and professionalism when handling confidential and sensitive information
Proactive, resourceful, and comfortable taking ownership and making decisions within guidelines
Comfortable working in a fast-paced, entrepreneurial, and occasionally ambiguous environment
Willingness to travel occasionally and support the Founder across multiple locations throughout the year

Job Responsibility

Own the Founder's calendar end-to-end: schedule, prioritize, and sequence meetings to maximize productivity
Protect focus time
resolve scheduling conflicts
anticipate upcoming needs and prepare accordingly
Manage the Founder's inbox: triage messages, flag priorities, draft responses for review, and track follow-ups
Coordinate communications across time zones (e.g., UK, US, Puerto Rico and other geographies), ensuring decisions and action items are clearly captured and closed
Support and coordinate the Founder's professional social media presence (e.g., LinkedIn)
Plan and manage complex domestic and international travel itineraries using both private aviation and commercial options
Coordinate flights, ground transportation, accommodation, restaurant bookings, meeting locations, and contingency plans
Prepare clear travel briefs for each trip (objectives, contacts, timings, addresses, logistics)

Fulltime

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Executive Assistant

Are you a proactive, highly organised Executive Assistant looking to support sen...

Location

United Kingdom , Medway

Salary:

35000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience supporting C-suite executives, ideally within a fast-paced industry
Exceptional organisational and communication skills
Ability to manage multiple priorities with calm efficiency
Strong attention to detail and a proactive approach to problem-solving
Discretion and professionalism when handling sensitive information

Job Responsibility

Provide seamless diary management, travel coordination, and meeting scheduling
Booking travel and hotels in both UK and Europe
Support with confidential HR and business matters, ensuring sensitivity and confidentiality
Coordinate leadership team meetings, take minutes, and follow up on actions
Support with business change projects

What we offer

To be discussed

Fulltime

Personal Assistant to the CEO

Hypervolt is seeking an exceptional Personal Assistant (PA) to the Chief Executi...

Location

United Kingdom , London

Salary:

Not provided

Hypervolt Limited

Expiration Date

Until further notice

Requirements

Extensive experience as a Personal or Executive Assistant to a C-suite executive, founder, or senior leader in a fast-paced environment
Demonstrated ability to manage complex calendars, travel, and logistics across multiple time zones
Excellent written and verbal communication skills, with exceptional attention to detail
Proficiency with the Apple ecosystem (Calendar, Mail, Keynote, Numbers, Pages) and modern productivity platforms
Proven reliability, discretion, and loyalty when handling confidential information
Full, clean UK driving licence

Job Responsibility

Executive Scheduling and Coordination: Manage and maintain the CEO’s calendar
Coordinate internal and external meetings
Serve as the primary point of contact for all scheduling requests
Maintain situational awareness of company priorities
Travel and Logistics: Plan and manage all domestic and international travel
Ensure seamless logistics for the CEO while travelling
Hold a valid driver’s licence and be prepared to drive the CEO
Event Planning and Coordination: Support the CEO and Executive Team in organising company events, board meetings, off-sites, and leadership gatherings
Coordinate venues, logistics, guest arrangements, and internal communications
Office and Administrative Support: Manage correspondence, documentation, and expense submissions for the CEO

Administrative Assistant

Are you highly organised, proactive, and ready to thrive in a fast-paced environ...

Location

United Kingdom , City of London

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an administrative role supporting senior leadership teams
Strong organisational skills and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office including Word, Excel, Outlook, PowerPoint
Professional and proactive, with a high level of customer-service

Job Responsibility

Oversee and organise executive calendars, ensuring meetings and appointments run smoothly
Arrange travel plans for both UK and international trips, including flights, accommodation, and itineraries
Create and refine documents such as reports, presentations, and meeting materials
Plan and coordinate company events, including town halls, conferences, and team gatherings
Provide flexible administrative support across projects and assist with ad-hoc tasks as needed

What we offer

Work in a landmark skyscraper with incredible views of London's skyline
Prime City location - easy access to Liverpool Street and Bank station
Fantastic opportunities for career progression within a growing industry
Competitive salary and comprehensive benefits package

Fulltime

Executive Assistant

The Executive Assistant is a critical role for ShareAction, providing both perso...

Location

United Kingdom , London

Salary:

41460.00 - 44694.00 GBP / Year

ShareAction

Expiration Date

Until further notice

Requirements

Strong previous experience of providing executive support to senior leaders
Excellent technical capabilities
High standards of personal integrity
Highly organised
Great at working with and influencing a wide range of people
Ability to manage own time, problem-solve and adjust to changes of plan
Ability to move comfortably from operational to strategic issues and back
Legally eligible to work in the UK

Job Responsibility

Providing personal executive assistance to the Chief Executive and members of the Leadership Team including diary management and light touch inbox management
Managing Leadership Team meeting cycles including scheduling, forward planning, agenda development, co-ordinating papers and logistics, minutes and action follow up
Progressing our use of technology and AI to support your work and optimise capacity
Ensuring a strong two-way flow of information between the leadership team and the wider organisation

What we offer

Commitment to flexible working
Hybrid working
Internal promotion and development opportunities
Opportunity to help make a difference
Unionised work environment
Regular in-person meetings
8% non-contributory pension
Healthcareplan with Bupa
Employee assistance programme
Death in Service cover of 3x salary

Fulltime

New

Executive Assistant

This is a call to the operational architects of Luma's next creative frontier. A...

Location

United Kingdom , London

Salary:

Not provided

Luma AI

Expiration Date

Until further notice

Requirements

A minimum of 7 years of professional experience as an Executive Assistant or Executive Business Partner, supporting regional leadership for US-headquartered high-growth technology companies
A proven "builder" with a proactive problem-solving mindset and a demonstrated history of driving tangible, high-impact results in fast-paced, resource-constrained settings
Exceptional "high agency" and clarity, with the ability to thrive in ambiguity, adapt quickly, and take extreme ownership of work end-to-end
Crisp, high-energy communication skills, with the ability to act as a trusted proxy for the executive
Expert proficiency in modern collaboration tools including Slack, Notion, and Google Workspace
A relentless executor who can point to specific operational outcomes they personally owned and delivered, proving their ability to execute without an established playbook

Job Responsibility

Act as a strategic partner and gatekeeper, enabling effective strategic prioritization for our Head of EMEA
Serve as the primary cultural and operational bridge, ensuring fluid communication and collaboration between our US HQ (PST), EMEA, and Middle East teams
Provide comprehensive administrative and operational support to our Head of EMEA (75%) and the broader EMEA leadership team (25%)
Manage complex calendars, orchestrate intricate travel logistics, and coordinate high-stakes regional events, optimizing executive time and operational efficiency
Proactively identify and solve operational challenges, creating scalable solutions from scratch in an ambiguous, fast-paced environment
Handle high-stakes logistics and VIP stakeholder management, ensuring a world-class experience for all Luma partners and visitors in EMEA
Operate with flexibility during unsociable hours to accommodate collaboration across global time zones, particularly the 4 PM - 10 PM UK peak for PST alignment

Fulltime

Executive Assistant

Our Head Office department is in the heart of Piccadilly and occupies the 5th & ...

Location

United Kingdom , London

Salary:

Not provided

Fortnum & Mason

Expiration Date

Until further notice

Requirements

Proven track record as an Executive Assistant, supporting senior leaders in a dynamic, fast-paced environment
Resilient and composed, with a positive outlook and the ability to remain calm under pressure while managing shifting priorities
Confident in engaging with senior stakeholders and collaborating across all levels of the business
Digitally fluent, with strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and the ability to quickly master new platforms such as D365, Oracle
Forward-thinking adopter of technology, particularly AI, to drive smarter, more efficient ways of working
Articulate, with advanced writing skills that ensure clarity, precision, and attention to detail in all communications
Discreet and professional, consistently handling sensitive information with the highest level of confidentiality
Highly organised and two steps ahead, with strong time-management skills to ensure Executive diaries and priorities run seamlessly
Strategic thinker with initiative, able to anticipate needs and work independently or as part of a team
Authentic brand ambassador, with a genuine passion for Fortnum & Mason, its products and its values

Job Responsibility

Provide strategic administrative support to the Chief Financial Officer and Chief Operating & Innovation Officer, with a strong emphasis on dynamic diary management. This includes managing recurring internal team meetings, external client meetings, event RSVPs, reservations, meeting room bookings and occasional personal admin as required
Monitor and manage multiple Outlook inboxes with precision, ensuring timely flagging, prioritisation, and delegation of tasks to relevant departments
Coordinate weekly Executive Team meetings, preparing agendas, arranging guest speakers, and capturing actionable outcomes - attending 1 in 3
Prepare high-quality materials and presentations for Strategy Days, team meetings, and Board sessions, ensuring executives are consistently equipped and ready
Plan and assist with organisation of quarterly team offsites, attending as needed and coordinating follow-up actions to drive outcomes
Review and format monthly PLC Board reports, liaising with stakeholders to ensure consistency, accuracy, and timely submission
Assist with legal and financial documentation, including preparation, execution, witnessing signatures, secure filing, and tracking deadlines to ensure compliance
Key player in organising internal and external events, including the annual staff party. Responsibilities include sending invitations, managing RSVPs, compiling guest lists, and curating regular social activities to foster team engagement
Arrange complex UK and international travel itineraries, covering air, rail, accommodation, car hire, and visas. Manage travel approvals across the business, ensuring adherence to our travel expenses policy
Process and oversee sales orders via D365, supporting both Executive Team members and replenishment orders required for the Executive offices

What we offer

Competitive salary
A generous store and restaurant discount of up to 40%
25 days holidays (excluded bank holidays) and an extra day off for your birthday
A fantastic subsidised staff restaurant which uses Fortnum’s ingredients
A range of opportunities to develop and grow personally and professionally
Excellent pension scheme

Fulltime

UK Executive Assistant

Grant Thornton UK LLP

Location:
United Kingdom , Birmingham ▼
Southampton
Manchester
Reading
Leeds
Oxford
Bristol
Milton Keynes
Edinburgh
Leicester
Liverpool
Glasgow
Cardiff
Cambridge

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 21, 2026

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Job Posted:February 21, 2026

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