Trust Administrative Assistant Job at Robert Half (Wilmington)

Legal Administrative Assistant

Robert Half Legal is partnering with a high-end midsize law firm to identify a p...

Location

United States , Phoenix

Salary:

80000.00 - 90000.00 USD / Year ▼

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in an Executive Assistant, Legal Administrative Assistant, or comparable high-level administrative support role
Active Notary Public commission required
Legal experience is helpful but not required
Excellent organizational skills and exceptional attention to detail
Strong interpersonal and communication skills with the ability to interact confidently and professionally with high-level clients and attorneys
Advanced technical proficiency, including Microsoft Office, DocuSign, Adobe/Kofax, and document formatting tools
Experience with document editing, redlining, and track changes
Ability to work independently, take initiative, and proactively manage workflows with minimal oversight
High level of professionalism, discretion, and client service orientation
Estate Planning, Trusts & Estates, or Wealth Preservation exposure is a plus, but not required

Job Responsibility

Provide high-level administrative support to two attorneys in a fast-paced practice
Serve as a primary point of contact for clients, delivering polished and professional communication in person, by phone, email, and Zoom
Anticipate attorney and client needs and independently manage competing priorities
Coordinate calendars, meetings, conference calls, client appointments, conference rooms, and related materials
Prepare, revise, format, and organize documents with strong attention to detail
Assist with document editing, redlining, track changes, and overall document management
Manage proformas, billing follow-up, and past-due client communications in coordination with attorneys
Maintain physical and electronic filing systems and ensure accurate organization of records
Track attorney CLE requirements and maintain related records as needed
Support office operations and additional administrative responsibilities as assigned

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
Free online training
Strong possibility of conversion to a permanent salary of $80,000–$90,000 plus benefits

Fulltime

Senior Administrative Assistant - Parexel Consulting

At Parexel, we are dedicated to improving the world's health. We partner with bi...

Location

United States , Raleigh

Salary:

Not provided

Parexel

Expiration Date

Until further notice

Requirements

3–5+ years experience in an administrative or executive support role, ideally within a corporate, fast-paced environment
Previous experience in the pharmaceutical/life sciences industry is a plus
Previous experience supporting senior management or executives is required
Proven experience managing complex executive calendars and coordinating high-volume scheduling
Demonstrated success supporting multiple leaders and balancing competing priorities
Strong experience coordinating complex travel arrangements, including international logistics
Strong written and verbal communication skills
Excellent attention to detail and accuracy
Exceptional organizational skills
Problem solving and critical thinking skills

Job Responsibility

Serve as a trusted partner to senior leaders, anticipating needs and proactively managing priorities
Act as an extension of leadership by ensuring seamless day-to-day operations and enabling focus on high-value work
Build strong working relationships with executives, stakeholders, and cross-functional teams
Own complex, high-volume executive calendars with full autonomy
Proactively prioritize meeting requests, balancing competing demands and shifting priorities
Review and triage inbox requests, synthesizing information and making scheduling recommendations
Manage complex domestic and international travel arrangements, often involving multi-stop itineraries
Anticipate travel needs and make informed logistical decisions aligned with business priorities
Ensure seamless execution of travel plans, including contingency planning for changes
Bring structure and clarity to fast-moving, often ambiguous situations

Administrative Assistant

We are looking for an experienced and dependable Administrative Assistant to sup...

Location

United States , Lutherville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in administrative, reception, or office support roles
Strong organizational ability with careful attention to detail and accuracy across multiple tasks
Clear written and verbal communication skills with confidence in a client-facing environment
Proven ability to handle sensitive information with discretion and confidentiality
Reliable work habits and a proactive approach to supporting team priorities and office needs
Comfort assisting older clients with patience, empathy, and a service-oriented mindset
Proficiency with general administrative tasks such as inbound call handling, data entry, scheduling, and document management
Previous experience in a law firm or similar services setting is helpful, and exposure to trusts, estates, or probate work is a plus

Job Responsibility

Welcome clients and visitors, creating a courteous and attentive first impression
Coordinate meetings, appointments, and deadline tracking
Communicate with accountants, financial advisors, and other outside contacts
Assist with probate-related documents and correspondence
Prepare billing materials, record payments, and help with routine deposit processing
Provide administrative support for trust tax return workflows
Maintain organized records by updating task trackers, monitoring deadlines, and managing document inventories
Process incoming mail and digital files by scanning, sorting, and filing materials
Support office operations through supply management, daily opening and closing duties, and periodic file review and cleanup

What we offer

Medical benefits
Vision benefits
Dental benefits
Life insurance
Disability insurance
401(k) plan

Legal Administrative Assistant (Estate Practice)

Multi-service law firm with a location (multiple locations) in Downtown Boston, ...

Location

United States , Boston

Salary:

40.00 - 45.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor’s degree
3+ years of experience performing administrative duties in support of attorneys, paralegals, and other staff members, preferably in Trust and Estate and Family Office
Notary Public certification preferred
Proficiency in MS Office Suite, including Word, Excel, Outlook, and PowerPoint
Experience with Adobe Acrobat, 3E, or NetDocs is preferred
Excellent organizational skills, including file maintenance and billing preparation
Effective communicator, comfortable interacting with different people and departments
Must be very organized and able to manage time extremely well
Must be a dependable team player who works collaboratively and cooperatively with others in a team-oriented environment

Job Responsibility

Coordinate conferences, meetings, and appointments
Maintain a calendar of meetings and business trips
Prepare bills on a monthly basis
Audit and monitor Travel and Expenses
Set up, organize, and maintain firm files
Administrative support for the assigned team
Multi-tasking, complex document production, heavy administrative functions, and client contact
Provide back-up support to other legal personnel as requested

Fulltime

Legal Assistant – Trust & Estates

Location

United States , Boston

Salary:

40.00 - 43.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred
3-5+ years of legal assistant or legal secretary experience, preferably supporting Trusts & Estates, Private Client, Family Office, or related practice areas
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
Experience with legal document management and billing systems
familiarity with 3E and NetDocuments (NetDocs) preferred
Notary Public certification preferred
Strong organizational, communication, and multitasking skills with exceptional attention to detail
Ability to manage confidential information with discretion and professionalism
Proven ability to support multiple attorneys, prioritize competing deadlines, and work effectively in a team-oriented environment

Job Responsibility

Provide administrative and legal support to 2–3 attorneys within the Estates & Trusts practice
Manage complex calendars, schedule meetings, coordinate travel arrangements, and handle attorney correspondence
Prepare, edit, proofread, and finalize legal documents, estate planning materials, trusts, probate filings, and client communications
Coordinate document execution, notarization, filing, and distribution
Maintain and organize electronic and physical client files, ensuring accuracy and compliance with firm procedures
Serve as a primary point of contact for clients, beneficiaries, financial advisors, and other external parties
Assist with matter opening, conflict checks, document management, and ongoing file maintenance
Support billing processes, including time entry, invoice preparation, and expense reporting
Manage multiple priorities and deadlines while maintaining a high level of accuracy and attention to detail
Provide backup support to attorneys and legal staff as needed

Fulltime

Legal & Administrative Assistant

For one of our clients, we are looking for a versatile and organized Legal & Adm...

Location

Luxembourg , Luxembourg Centre

Salary:

Not provided

Randstad

Expiration Date

July 19, 2026

Requirements

Previous experience in a similar role (Legal Assistant, Administrative Assistant, or Paralegal), preferably within a Law Firm, Trust Company, or Corporate Service Provider in Luxembourg
Fluent in English and French (both written and spoken)
Proficient in MS Office
Knowledge of Legisway is a strong advantage
Strong organizational skills with an eye for detail (especially for proofreading and filing)
Ability to multitask and manage priorities
Discretion and confidentiality
Proactive and team-oriented mindset

Job Responsibility

Draft, review, and format agreements based on templates
assist in the drafting of general corporate and legal documentation
Coordinate the incorporation process in various countries and ensure the proper execution of documentation
Responsible for filing (paper and server), scanning, and maintaining legal and corporate documentation
Organize the day-to-day running of the office, including managing diaries, arranging meetings, and answering phone calls
Create and maintain process files for legal documentation, maintain legal databases

Parttime

Administrative Assistant

We are looking for an experienced and dependable Administrative Assistant to sup...

Location

United States , Lutherville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in administrative, reception, or office support roles
Strong organizational ability with careful attention to detail and accuracy across multiple tasks
Clear written and verbal communication skills with confidence in a client-facing environment
Proven ability to handle sensitive information with discretion and confidentiality
Reliable work habits and a proactive approach to supporting team priorities and office needs
Comfort assisting older clients with patience, empathy, and a service-oriented mindset
Proficiency with general administrative tasks such as inbound call handling, data entry, scheduling, and document management
Previous experience in a law firm or similar services setting is helpful, and exposure to trusts, estates, or probate work is a plus

Job Responsibility

Welcome clients and visitors, creating a courteous and attentive first impression for everyone entering or contacting the office
Coordinate meetings, appointments, and deadline tracking to keep attorney calendars and estate-related matters on schedule
Communicate with accountants, financial advisors, and other outside contacts to support client service and case progression
Assist with probate-related documents and correspondence, including interactions with the appropriate wills and estate offices
Prepare billing materials, record payments, and help with routine deposit processing in an accurate and timely manner
Provide administrative support for trust tax return workflows and related payment activities
Maintain organized records by updating task trackers, monitoring deadlines, and managing document inventories
Process incoming mail and digital files by scanning, sorting, and filing materials for easy access and retention
Support office operations through supply management, daily opening and closing duties, and periodic file review and cleanup

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
access to top jobs
competitive compensation and benefits

Legal Administrative Assistant

We are seeking a reliable and detail-oriented Temporary Legal Administrative Ass...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior legal administrative or office experience required
Experience in trusts and estates strongly preferred
Proficiency with Microsoft Office
experience with WordPerfect is a plus
Strong attention to detail and organizational skills
Ability to manage multiple tasks and deadlines
Comfortable working with technology and document management systems

Job Responsibility

Prepare, format, and generate legal documents and correspondence
Perform data entry and maintain organized electronic and physical files
Scan, copy, and properly file documents within the firm’s system
Edit and format documents, including renaming and organizing files
Assist with general administrative tasks supporting multiple attorneys
Provide occasional communication with clients or third parties as needed

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Trust Administrative Assistant

Job Description

Job Responsibility

Requirements

What we offer

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