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Trio programs department coordinator

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Brandeis University

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Location:
United States , Waltham

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Category:
Education

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Contract Type:
Not provided

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Salary:

26.00 USD / Hour
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Job Description:

Brandeis University invites applications for a TRIO Programs Department Coordinator—a vital role supporting two transformative, federally funded programs that empower first-generation and income-eligible students to pursue and succeed in higher education. As a key member of the Academic Services team, the Department Coordinator provides both administrative and programmatic support for the TRIO Student Support Services Program (SSSP) and TRIO Upward Bound (UB). This is an opportunity to make a meaningful impact on student success while working in a collaborative, student-centered environment.

Job Responsibility:

  • Foster a welcoming, inclusive environment for students, staff, and faculty
  • Oversee use of program spaces and materials, manage day-to-day operations, and coordinate logistics such as scheduling, travel, and events
  • Maintain student records, databases, and documentation in compliance with federal guidelines
  • Prepare and submit required reports, including the Annual Performance Reports (APRs) to the U.S. Department of Education
  • Track and reconcile program budgets and expenditures for both TRIO SSSP and Upward Bound
  • Process payroll for student employees, tutors, and mentors, and ensure timely submission of expenses and reimbursements
  • Draft correspondence and manage communications with students, families, and partners
  • Create and share marketing materials, newsletters, and social media content to promote TRIO initiatives and success stories
  • Maintain program websites and listservs
  • Assist with planning and execution of student workshops, academic support sessions, and community events
  • Support staff in coordinating on-campus and community-based activities that align with TRIO program goals
  • Contribute to special projects and initiatives that strengthen program operations and promote a sense of belonging and achievement among students

Requirements:

  • High school diploma required
  • bachelor’s degree strongly preferred
  • 1–3 years of relevant experience (minimum of 2 preferred), ideally in a university, grants-based, or student support setting
  • Strong organizational, time management, and data entry skills
  • Excellent written, verbal, and interpersonal communication abilities
  • Experience monitoring budgets and reconciling expenditures
  • Proficiency with technology platforms such as Microsoft Office, Google Suite, Excel, FilemakerPro, Blumen, Student Access, Moodle, Constant Contact, and Workday
  • Demonstrated sensitivity to the needs of first-generation and income-eligible students
  • Bilingual or multilingual skills (especially Spanish) are highly valued
  • Must work in-person on the Brandeis campus and at Waltham High School
  • Ability to pass background checks and CORI requirements
  • Valid driver’s license and ability to drive a 12-passenger van (University-insurable)
  • Role involves extended computer use, in-person and virtual meetings, and occasional event setup requiring light physical activity

Nice to have:

  • Familiarity or prior participation in TRIO or GEAR UP programs
  • Bilingual or multilingual skills (especially Spanish)
What we offer:
  • Medical, dental, and life insurance
  • Generous paid time off (including 12+ holidays)
  • Tuition benefits for employees and dependents
  • 403(b) retirement plan with employer match
  • Opportunities for professional growth and learning within a vibrant, mission-driven campus community

Additional Information:

Job Posted:
January 26, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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