Trio programs department coordinator Job at Brandeis University (Waltham)

Job Description

Brandeis University invites applications for a TRIO Programs Department Coordinator—a vital role supporting two transformative, federally funded programs that empower first-generation and income-eligible students to pursue and succeed in higher education. As a key member of the Academic Services team, the Department Coordinator provides both administrative and programmatic support for the TRIO Student Support Services Program (SSSP) and TRIO Upward Bound (UB). This is an opportunity to make a meaningful impact on student success while working in a collaborative, student-centered environment.

Job Responsibility

Foster a welcoming, inclusive environment for students, staff, and faculty
Oversee use of program spaces and materials, manage day-to-day operations, and coordinate logistics such as scheduling, travel, and events
Maintain student records, databases, and documentation in compliance with federal guidelines
Prepare and submit required reports, including the Annual Performance Reports (APRs) to the U.S. Department of Education
Track and reconcile program budgets and expenditures for both TRIO SSSP and Upward Bound
Process payroll for student employees, tutors, and mentors, and ensure timely submission of expenses and reimbursements
Draft correspondence and manage communications with students, families, and partners
Create and share marketing materials, newsletters, and social media content to promote TRIO initiatives and success stories
Maintain program websites and listservs
Assist with planning and execution of student workshops, academic support sessions, and community events
Support staff in coordinating on-campus and community-based activities that align with TRIO program goals
Contribute to special projects and initiatives that strengthen program operations and promote a sense of belonging and achievement among students

Requirements

High school diploma required
bachelor’s degree strongly preferred
1–3 years of relevant experience (minimum of 2 preferred), ideally in a university, grants-based, or student support setting
Strong organizational, time management, and data entry skills
Excellent written, verbal, and interpersonal communication abilities
Experience monitoring budgets and reconciling expenditures
Proficiency with technology platforms such as Microsoft Office, Google Suite, Excel, FilemakerPro, Blumen, Student Access, Moodle, Constant Contact, and Workday
Demonstrated sensitivity to the needs of first-generation and income-eligible students
Bilingual or multilingual skills (especially Spanish) are highly valued
Must work in-person on the Brandeis campus and at Waltham High School
Ability to pass background checks and CORI requirements
Valid driver’s license and ability to drive a 12-passenger van (University-insurable)
Role involves extended computer use, in-person and virtual meetings, and occasional event setup requiring light physical activity

Nice to have

Familiarity or prior participation in TRIO or GEAR UP programs
Bilingual or multilingual skills (especially Spanish)

What we offer

Medical, dental, and life insurance
Generous paid time off (including 12+ holidays)
Tuition benefits for employees and dependents
403(b) retirement plan with employer match
Opportunities for professional growth and learning within a vibrant, mission-driven campus community

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Trio programs department coordinator

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