Travel Finance Administration Assistant Job at Antella Travel Recruitment (North London)

Travel Systems Administrator

This role focuses on managing corporate travel arrangements, ensuring smooth log...

Location

United States , San Francisco Bay Area

Salary:

28.00 - 30.00 USD / Hour

80Twenty

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience, preferably with a focus on travel management or finance-related tasks
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with travel management software
Attention to detail and accuracy in record-keeping and reporting
Ability to handle confidential information with discretion
Strong problem-solving skills and the ability to work independently
Must be based in the San Francisco Bay Area

Job Responsibility

Systems administration: Support the transition from an external agency to an internal booking system
Work cross-functionally with external vendors and internal teams to optimize systems and improve processes
Act as the main POC for the internal travel booking tool
Administrative support: Support travel ops, maintain travel-related documentation, distribute travel itineraries, conduct quality checks on travel arrangements, and assist with ad-hoc projects
Expense Management: Manage and reconcile travel expenses, review invoices, process reimbursements, prepare expense reports, reconcile accounts, and track payments
Ensure compliance with company policies and accuracy in financial documentation

Fulltime

Executive Administrative Assistant

The Executive Assistant performs a wide variety of comprehensive administrative ...

Location

United States , Philadelphia

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
Requires an associate degree or equivalent experience
Excellent written and verbal communication skills
highly refined ability to use discretion with regard to confidential information
Proven proficiency with the following computer applications: Word, Excel, Adobe and PowerPoint
Smartsheet, Salesforce and Microsoft Lists and Planner, a plus
Ability to interact, manage, and respond to the needs of Aramark employees at all levels is necessary
Exceptional diligence and follow up
Demonstrated ability to lead without formal authority

Job Responsibility

Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
Compose, prepare, and manage confidential correspondence, reports, and other complex business documents
Creates intricate presentations and schedules using PowerPoint and Excel
Arrange travel plans and compile itineraries and documents for travel and related meetings
Assist with budget, payroll, expenses, financial records and confidential files and issues
Ability to be resilient, composed, and positive in the face of pressure and conflict
Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
Must have superior communication and organizational skills
Exercise acute judgment when handling confidential matters

Administrative Assistant

Location

United States , New York

Salary:

95000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree
3-5 years of related admin experience
Strong proficiency with Microsoft Office
Experience with Concur
Excellent written and communication skills
Experience with event planning

Job Responsibility

Assist with scheduling and planning departmental functions
Oversee department calendar and organize meetings and calls
Create and maintain pitch books and other marketing materials and drafts
Process monthly expenses
Book travel
Lead office operations
Issue daily P&L report
Assist with onboarding of new hires

Administrative Assistant

The Administrative Assistant will provide administrative support to investment t...

Location

United States , Miami

Salary:

90000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
2-4 years of related admin experience
Excellent communication and ability to interact with all levels within the firm
Proficient knowledge of Microsoft Office
Strong attention to detail

Job Responsibility

Manage calendars and conference calls, make appointments, book conference rooms, organize meetings
Strategically partner with investment teams to help alleviate workload and create efficiencies
Coordinate domestic and international travel arrangements
Create and process expense reports
Manage phone coverage for team and set up conference calls as needed
Develop and maintain strong working relationships with internal and external partners
Work on special projects as needed

Administrative Assistant

We are currently looking for Secretary, in our offices in Bulgaria. In this role...

Location

Bulgaria , Sofia

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Excellent command of both English and Bulgarian
Bachelor’s degree in Finance, Accounting, Economics, or Business Administration is a plus
Prior experience in administrative and document-handling tasks
Proficient in Microsoft Office (Word, Excel, Outlook)
Strong organizational and planning abilities
Effective time management and ability to meet deadlines
Comfortable interacting with diverse groups of people
Strong communication and interpersonal skills
High attention to detail

Job Responsibility

Maintain a clean, organized office, including reception and kitchen areas
Welcome and assist guests, employees, and visitors
Handle all company correspondence (calls, emails, mail, packages)
Archive documents and report payment invoices to the Operations Manager
Schedule and organize meetings
manage calendars and planners
Support vendor, supplier, and service provider coordination
Arrange travel and accommodations per company policy
Monitor and manage office supply inventory
Perform general clerical tasks (data entry, document editing, scanning, etc.)

What we offer

Competitive remuneration package
Medical Insurance program
Multi Sport Card
Cooperation, creativity and innovation: we adopt flexible cooperation models to achieve fast results and increased productivity

Fulltime

Administrative Assistant

The Administrative Assistant will be a blended role responsible for all admin ta...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
2-4 years of admin or office management experience
Advanced Microsoft Office skills
Strong organizational, project management, and problem-solving skills

Job Responsibility

Meeting coordination and calendaring
Work with the firms travel agent to facilitate travel arrangements for team members
Acts as a liaison between finance team members and expense coordinator to provide receipts and allocations for expense reimbursement
Coordination of CFO’s signature for various corporate documents
Act as the administrator for Concur and Replicon and maintain a user list
Work with Tax Director to gather employee work locations for filings
Assist treasury analyst in bank account openings as well as entity maintenance process
Assist in the booking of firm sponsored events
Schedule vendors for repairs and service maintenance for the office
Purchase necessary office supplies

Fulltime

Senior Executive Assistant

The Administrative Director will be responsible for the day-to-day operations of...

Location

United States , Miami

Salary:

125000.00 - 130000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
5-10 years of administrative/office management experience within finance
Experience booking travel and planning events preferred
Experience with Concur a plus
Bilingual in English and Spanish a plus
Able to demonstrate efficiency and organization

Job Responsibility

Maintain a professional and organized workspace
Greet all guests and manage logistics needed for guests
Serve as lead contact on building matters
Receive, sort, and deliver mail
Manage kitchen and pantry
restock supplies when necessary
Manage the Partner’s calendar
Book travel for both domestic and international travel
Prepare meeting agenda’s and notes
Submit expense reports for business expenses

Fulltime

Personal Assistant

Join our global interior design company as a Personal Assistant to support the M...

Location

United Kingdom , London

Salary:

45000.00 - 50000.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience as a Personal/Executive Assistant
Extensive experience coordinating international travel and managing multiple time zones
Exceptional organisational skills with a proven ability to multitask
Friendly, enthusiastic personality with a proactive mindset
High degree of discretion, integrity, and professionalism
Familiarity with Microsoft Packages and Google Suite
Flexibility to work outside regular hours when needed

Job Responsibility

Provide comprehensive business and personal support to the MD and Commercial Director
Manage complex diary scheduling across multiple time zones (US/UK)
Serve as the primary point of contact for all administrative needs
Organise business travel, accommodation, and visa arrangements
Facilitate smooth internal and external meetings with all necessary background info prepared
Assist with personal errands, appointments, and family logistics
Oversee personal finances, including expense reporting and budget tracking
Handle ad-hoc administrative tasks as required

What we offer

21 days annual leave + bank holidays
Cycle to work scheme
Mental health support via Bright HR
First aid training
Statutory pension (3% employer contribution, 5% employee contribution)
Nursery scheme available
Friday Breakfast
Monthly office socials

Fulltime

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Travel Finance Administration Assistant

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

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