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Travel Systems Administrator

United States, San Francisco Bay Area 28.00 - 30.00 USD / Hour · Job Posted December 01, 2025
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Job Description

This role focuses on managing corporate travel arrangements, ensuring smooth logistics, and maintaining accurate records. The ideal candidate is organized, detail-oriented, and skilled in administrative tasks.

Job Responsibility

  • Systems administration: Support the transition from an external agency to an internal booking system
  • Work cross-functionally with external vendors and internal teams to optimize systems and improve processes
  • Act as the main POC for the internal travel booking tool
  • Administrative support: Support travel ops, maintain travel-related documentation, distribute travel itineraries, conduct quality checks on travel arrangements, and assist with ad-hoc projects
  • Expense Management: Manage and reconcile travel expenses, review invoices, process reimbursements, prepare expense reports, reconcile accounts, and track payments
  • Ensure compliance with company policies and accuracy in financial documentation

Requirements

  • At least 2 years of administrative experience, preferably with a focus on travel management or finance-related tasks
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with travel management software
  • Attention to detail and accuracy in record-keeping and reporting
  • Ability to handle confidential information with discretion
  • Strong problem-solving skills and the ability to work independently
  • Must be based in the San Francisco Bay Area

Nice to have

  • Knowledge of corporate travel policies
  • Familiarity with expense management systems and travel booking platforms

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