Travel Planning Coordinator Job at Traveling with Tasha

Executive Support Analyst

You will provide a range of efficient, effective, professional and value-adding ...

Location

Ireland , Dublin

Salary:

Not provided

Accenture

Expiration Date

Until further notice

Requirements

Diary Support: Scanning of email, identifying regular tasks for EA to complete
Travel: Agrees travel need with MDs and coordinates arrangements
Meeting and Event Planning: Takes brief and delivers full event management within budget
Client/EA Relationships: Develop relationships with MD’s clients and their EAs
Communications: Prepares draft proposals and presentations
Administration: Assists with miscellaneous complex administrative tasks
Team Work: Works in and across formal and informal teams

Job Responsibility

Provide a range of efficient, effective, professional and value-adding secretarial support to Accenture Leadership
Enable the Managing Directors to focus their time according to their business priorities
Provide cover for other EA team members during periods holidays or unplanned absences

Fulltime

Crewing Coordinator

Thriving company is looking for a Crew Coordinator to start ASAP in Gatwick, wit...

Location

United Kingdom , Gatwick

Salary:

15.00 - 18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Logistics and coordination experience from an Airline industry
Able to communicate at a high level to colleagues and contractors internationally
Total proficiency with Microsoft Office programmes and Zoom/Teams
Good IT and organisational skills with a willingness to learn additional software
Excellent attention to detail

Job Responsibility

Planning and preparation of crew changes, coordinating with managers and crew managers in line with guidelines
Working closely with the operations and logistics teams on crew changes
Logistics and administration of travel and accommodation for crew
Visa applications for personnel
Daily follow up of staff, cooperation with sub-contractors and crewing departments
Support Operations with coordination and travel of staff and sub-contractors
Ensure all staff are compliant with company and HR guidance, creating reports to evidence
QHSE management, objectives, and risk awareness

Fulltime

Personal Assistant to the CEO

Hypervolt is seeking an exceptional Personal Assistant (PA) to the Chief Executi...

Location

United Kingdom , London

Salary:

Not provided

Hypervolt Limited

Expiration Date

Until further notice

Requirements

Extensive experience as a Personal or Executive Assistant to a C-suite executive, founder, or senior leader in a fast-paced environment
Demonstrated ability to manage complex calendars, travel, and logistics across multiple time zones
Excellent written and verbal communication skills, with exceptional attention to detail
Proficiency with the Apple ecosystem (Calendar, Mail, Keynote, Numbers, Pages) and modern productivity platforms
Proven reliability, discretion, and loyalty when handling confidential information
Full, clean UK driving licence

Job Responsibility

Executive Scheduling and Coordination: Manage and maintain the CEO’s calendar
Coordinate internal and external meetings
Serve as the primary point of contact for all scheduling requests
Maintain situational awareness of company priorities
Travel and Logistics: Plan and manage all domestic and international travel
Ensure seamless logistics for the CEO while travelling
Hold a valid driver’s licence and be prepared to drive the CEO
Event Planning and Coordination: Support the CEO and Executive Team in organising company events, board meetings, off-sites, and leadership gatherings
Coordinate venues, logistics, guest arrangements, and internal communications
Office and Administrative Support: Manage correspondence, documentation, and expense submissions for the CEO

Personal Assistant

Join our dynamic team as a Personal Assistant, providing essential support to ou...

Location

United Kingdom , London

Salary:

45000.00 - 48000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience supporting senior executives
Exceptional organisational skills and meticulous attention to detail
Strong verbal and written communication abilities
Proficiency in Microsoft Office and document management systems
Flexibility to handle ad hoc requests and out-of-hours support

Job Responsibility

Diary Management & Meeting Coordination: Schedule internal and external meetings, managing all necessary logistics
organise video calls and keep calendars updated
Travel Management: Coordinate travel arrangements, including flights, accommodations, and car transfers
Handle visa applications, vaccinations, and travel insurance
Support for Senior Management: Assist General Counsel, Head of Trade Policy, Head of Operations, and others with travel and administrative tasks
Attend meetings and take notes as required
Event & Conference Support: Help prepare for events, including creating presentations and managing attendee logistics
Attend conferences in Europe to represent the organisation when necessary
Confidential Assistance: Provide discreet support with personal tasks for the Director General
Manage sensitive information with professionalism and confidentiality

What we offer

Pension Scheme
Private Health Care (post-probation)
Season Ticket Loan
Volunteer Leave (after probation)
25 days holiday plus 8 public holidays
Access to Distance Learning Programme

Fulltime

Administrative Assistant

Are you highly organised, proactive, and ready to thrive in a fast-paced environ...

Location

United Kingdom , City of London

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an administrative role supporting senior leadership teams
Strong organisational skills and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office including Word, Excel, Outlook, PowerPoint
Professional and proactive, with a high level of customer-service

Job Responsibility

Oversee and organise executive calendars, ensuring meetings and appointments run smoothly
Arrange travel plans for both UK and international trips, including flights, accommodation, and itineraries
Create and refine documents such as reports, presentations, and meeting materials
Plan and coordinate company events, including town halls, conferences, and team gatherings
Provide flexible administrative support across projects and assist with ad-hoc tasks as needed

What we offer

Work in a landmark skyscraper with incredible views of London's skyline
Prime City location - easy access to Liverpool Street and Bank station
Fantastic opportunities for career progression within a growing industry
Competitive salary and comprehensive benefits package

Fulltime

Management Assistant

We offer an opportunity you simply won’t find anywhere else. In less than six ye...

Location

Netherlands , Amsterdam

Salary:

Not provided

Mileway

Expiration Date

Until further notice

Requirements

Executive-level experience: Proven secretarial or related experience supporting senior leaders
Organizational wizardry: You thrive in managing competing priorities and ensure nothing lingers on your to-do list
Exceptional communication skills: Clear, professional, and effective, both written and verbal
International savvy: Comfortable in a multicultural setting, with the ability to engage stakeholders at all levels
Tech proficiency: Strong skills in MS Office (Outlook, Excel, Word, PowerPoint) are essential
Language abilities: Excellent English is required
additional European languages are a plus
Forward-thinking mindset: You anticipate needs, link activities, and understand dependencies with ease
Positive energy: Your proactive, can-do attitude and problem-solving skills create order in dynamic environments

Job Responsibility

Manage schedules and meetings: Prepare agendas, arrange internal and external meetings, and keep communication smooth
Coordinate travel arrangements: Book travel and accommodations, ensuring itineraries are clear and efficient
Handle expenses and reporting: Process expense claims and ensure all expenditures are logged and reconciled accurately
Plan events and trips: Organize team outings, off-site meetings, and special events with precision and creativity
Collaborate internationally: Work with Assistants in other countries to align schedules, optimize communication, and build a strong network
Optimize processes: Continuously improve operating practices for agenda planning, governance, reporting, and expenses

What we offer

in-house learning & development program
flexible approach to work
state-of-the-art technology package

Executive Coordinator

Reporting directly to the SVP, Global Head of Pricing, Access, Value and Evidenc...

Location

United States , San Rafael

Salary:

88000.00 - 121000.00 USD / Year

BioMarin Pharmaceutical

Expiration Date

Until further notice

Requirements

Minimum of 5 – 10 years experience of executive level support, including experience supporting global teams
Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with coordinating complex travel
Working knowledge of Concur Expense management
Bachelor’s degree preferred

Job Responsibility

High volume calendar management for the SVP, Global Pricing, Access, Value and Evidence, as well as calendar support for others on the PAVE leadership team
Understanding priority and seniority of meetings
Initiates and determines which meetings to reschedule to resolve conflicts
Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones
Confirms virtual vs in-person attendance as needed
Coordinating catering for on-site critical meetings (when appropriate and approved)
Working and partnering with the Sr Executive Coordinator to the Chief Commercial Officer of BioMarin’s Global Commercial Organization and working closely with other BioMarin Administrative Assistants
Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc)
Preparing expense reports, ensuring alignment to policies and submitting in a timely manner
Resolving IT issues, ordering equipment upon request

What we offer

company-sponsored medical, dental, vision, and life insurance plans
discretionary annual bonus
discretionary stock-based long-term incentives
paid time off

Fulltime

Personal Assistant

Personal Assistant role supporting the Leadership Team at Softcat, ensuring smoo...

Location

United Kingdom , Marlow

Salary:

Not provided

Softcat

Expiration Date

Until further notice

Requirements

Integrity and discretion
Excellent oral and written communication skills
Exceptional administrative skills with ability to multitask
Highly organised, resourceful, and detail oriented
Adaptable and empathetic with emotional intelligence
Proficient in Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint)
Capable of meeting expectations for fast turn-around times
Able to work both independently and as part of a team
Proactive problem-solver
Previous PA experience in the finance sector

Job Responsibility

Oversee incoming emails and manage meeting requests
Prepare correspondence and manage schedules for CFO, Head of Commercial Finance and Group Financial Controller
Manage team meeting agendas and take actions
Follow up on deadlines
Plan and execute investor road shows in UK and USA
Support company events with scripts and presentations
Support investor conferences with meeting schedules and profiles
Coordinate strategy days including agenda management and logistics
Prepare board reports for CFO
Book travel and accommodation

What we offer

Pension
Share incentive plan
Life Assurance
Healthcare
Holiday
Trips
Vouchers
Partner/family Benefits
Perklife
Maternity, Paternity and Adoption support

Fulltime

Travel Planning Coordinator

Traveling with Tasha

Location:
Argentina

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 06, 2026

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Job Posted:
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