Travel Operations Executive Job at Antella Travel Recruitment (Central London)

Travel Operations Executive

Our client is a luxury travel tour operator who create bespoke tailored private ...

Location

United Kingdom , Edinburgh

Salary:

32000.00 GBP / Year

Antella Travel Recruitment

Expiration Date

Until further notice

Requirements

Previous experience in an operations focused role within the travel industry
Good travel product knowledge of the UK, Scotland and Ireland
Excellent organisational and administrative skills with strong attention to detail
Ability to manage multiple tasks and deadlines in a dynamic environment
Strong communication skills and a collaborative working style

Job Responsibility

Coordinate all operational elements of client itineraries, including accommodation, activities, guides, transport, and special experiences
Manage relationships, bookings and confirmations with suppliers, ensuring accuracy and timely delivery
Provide an end-to-end service for clients from post booking to travel and return home
Serve as a point of contact for operational queries from colleagues
Ensure all client needs, preferences, and special requirements are reflected and executed in trip arrangements

What we offer

Hybrid working arrangements
Monday to Friday
23 days annual leave + bank holidays
Company pension scheme
Private health plan
Personalised training and development
Fam trips and discounted travel

Fulltime

Group and Sales Operations Executive

Exciting Opportunity: Full-Time Group Operations Executive - Edinburgh or London...

Location

United Kingdom , Edinburgh or London

Salary:

29000.00 - 33000.00 GBP / Year

Antella Travel Recruitment

Expiration Date

Until further notice

Requirements

Proven experience in a similar role within the travel industry
Strong organisational and time-management skills
Excellent verbal and written communication abilities
Proficiency in Microsoft Office and experience with travel reservation systems
Ability to work independently and as part of a team
Flexibility to adapt to changing priorities and work under pressure
Passion for delivering exceptional customer service
Relevant educational background in travel, tourism, or hospitality is advantageous

Job Responsibility

Coordinate group travel bookings, including accommodation, transportation, and activities
Liaise with suppliers to secure competitive rates and ensure seamless service delivery
Manage logistical arrangements, such as itineraries, rooming lists, and special requests
Monitor booking progress and proactively address any issues or changes
Provide exceptional customer service, responding promptly to inquiries and resolving concerns
Maintain accurate records and documentation for all group bookings
Collaborate with cross-functional teams to optimise processes and enhance customer experience

What we offer

Competitive salary range of £29,000 to £33,000
Hybrid work arrangement with the option to be based in Edinburgh or London
Comprehensive employee benefits package
Opportunities for professional growth and development
Supportive and inclusive work environment
Travel perks and discounts
Competitive annual leave
Pension contributions

Fulltime

Senior Groups Operations Executive

Our client is now offering a fantastic opportunity for a Senior Groups Operation...

Location

United Kingdom , London

Salary:

36000.00 GBP / Year

Antella Travel Recruitment

Expiration Date

Until further notice

Requirements

Minimum of 2 years' experience working in a DMC
Must have planned and organised social events, excursions and transportation for large groups
Must be very organised and quick-thinking with strong commercial acumen
Must have an extremely good knowledge of London and UK in terms of venues, special event options, and transport and travel distances
Must be fluent in English and in either German or Italian (written and spoken)

Job Responsibility

Act as the 'middle-person' liaising with both the client as well as suppliers/venues to book services such as accommodation, restaurant dinners, tours, excursions, concerts, transport and hotels
Take full ownership of some large-scale events
Handle detailed logistics and admin as well as account management
Perform on-site event management
Take briefs, assist with pitches and client presentations
Conduct venue & ground services research
Manage event management & complex transportation/coach transfer logistics
Perform budget coordination, administration (reporting, filing, contract preparation, obtaining quotes, raising invoicing, client reports and proposals)
Conduct site inspections
Attend client meetings

What we offer

Opportunities for professional development and career growth
Supportive and inclusive work environment

Fulltime

Virtual Assistant

The Starknet Foundation is looking for a proactive, detail-driven Virtual Assist...

Location

Salary:

Not provided

Starknet Foundation

Expiration Date

Until further notice

Requirements

Proven experience in travel coordination, executive support, or administrative operations
Strong attention to detail and ability to manage multiple requests efficiently
Familiarity with corporate travel tools (eg: Navan or similar platforms)
Skilled in sourcing cost-effective travel options and managing vendor communications
Excellent communication and organizational skills
Fluent in both verbal and written English
Reliable, proactive, and comfortable working independently in a remote setting
Flexibility is critical: you’ll provide coverage across global time zones, adjust hours based on travel demand, and ensure timely support for a 40-person organization

Job Responsibility

Review all flight requests for policy compliance, cost, and business purpose
Identify and present lower-cost alternatives when available, ensuring safety and quality are maintained
Approve and finalize travel bookings
Coordinate group travel and offsite logistics, providing compliant flight options for team confirmation
Support travelers with receipt uploads, Navan troubleshooting, and travel-related queries
Track and flag any travel outside benchmark thresholds for People Team review
Maintain accurate travel records and ensure proper documentation for reimbursement
Demonstrate exceptional responsiveness: acknowledge all inbound requests same working day, provide clear timelines for follow-up, and proactively escalate blockers
Work closely with the People Team to optimize travel processes and reduce administrative overhead

Parttime

Protective Intelligence Analyst

The Protective Intelligence Analyst is responsible for supporting the executive ...

Location

United States , Austin

Salary:

95000.00 USD / Year

Allied Universal®

Expiration Date

Until further notice

Requirements

A minimum of 3 years of recent protective intelligence experience supporting executive protection teams and principals, or 5+ years of equivalent military, law enforcement, or intelligence experience.
Bachelor’s degree in Intelligence Studies, International Relations, Homeland Security, or related field (or equivalent operational experience).
Formal Intelligence Training certification (Military, Government, Association, or Private Sector) required.
Advanced training in threat assessment, travel risk management, or protective intelligence preferred.
Skilled in open-source (OSINT) and social media research, threat monitoring, and incident verification.
Experience producing protective intelligence products—threat assessments, travel risk reports, route/residence assessments, and pre-travel advisories.
Ability to collect, vet, and analyze information using the intelligence cycle to create accurate, actionable, bias-mitigated reporting.
Strong understanding of global security, geopolitical risks, terrorism, crime, and crisis response as they relate to executive travel and operations.
Proven ability to support EP operations in real time, providing clear, concise, and timely threat updates to decision-makers.
Proficiency in Microsoft Office Suite and familiarity with protective intelligence platforms (e.g., Factal, Dataminr, Babel Street, LifeRaft, Echosec).

Job Responsibility

Threat Monitoring & Early Warning: Continuously monitor open sources, social media platforms, dark web, and client-specific intelligence tools for threats or hostile surveillance activity directed at principals, their families, residences, travel plans, or affiliated events.
Protective Research & Threat Analysis: Conduct in-depth research and analysis on persons of interest (POIs), hostile actors, and groups with the intent or capability to target principals. Assess motivations, capability, opportunity, and intent to identify potential attack indicators.
Travel Risk Intelligence: Provide proactive intelligence support to executive protection teams during domestic and international travel, including country risk assessments, route reconnaissance, hotel and venue security reviews, and incident monitoring during trips. Deliver timely updates to traveling principals and EP teams.
Protective Operations Support: Deliver actionable, real-time intelligence to EP teams in support of principal movements, protective advances, route planning, and residence/event security. Maintain constant threat environment awareness and communicate relevant changes.
Geopolitical & Environmental Risk Tracking: Monitor global and regional security issues, including terrorism, political unrest, crime trends, natural disasters, and health risks—that could affect principals’ safety during travel or at residences/events.
Actionable Reporting & Products: Produce timely, clear, and actionable intelligence products including: Threat assessments (strategic and tactical), Travel risk assessments (pre-trip and in-trip updates), Situation reports (SITREPs) and incident summaries, Route and location assessments (residences, hotels, venues, offices)
Threat Mitigation Recommendations: Provide practical, proportionate recommendations to EP teams on how to mitigate identified threats, risks, and vulnerabilities. Offer clear triggers and indicators for escalation or operational adjustments.
Database & Knowledge Management: Maintain a structured, cross-referenced database of threats, POIs, incidents, and lessons learned to support future operations and ensure continuity of protective intelligence programs.
Confidentiality & Security: Safeguard sensitive client information, personal identifiers, and operational details at all times, adhering to strict confidentiality and need-to-know principles.
Operational Integration: Serve as the intelligence liaison to executive protection, event security, and corporate security teams, ensuring protective intelligence is integrated into all protective operations.

What we offer

Employee Assistance Program
Employee Discount Program
Tuition Discount Program
Training & Career Development Programs

Fulltime

Chief Operating Officer

As a key member of the ATLAS leadership team, the Chief Operating Officer (COO) ...

Location

United States , Phoenix

Salary:

Not provided

ATLAS Navigators, LLC

Expiration Date

Until further notice

Requirements

Proven executive leadership experience with a demonstrated ability to drive profitability, efficiency, and organizational growth
Expertise in financial strategy, planning, and compliance across federal, state, and local jurisdictions
Strong command of financial reporting, performance measurement, and capital management
Exceptional leadership and interpersonal communication skills, with the ability to inspire and influence teams at every level
Proficiency in CCH Access, Microsoft Office Suite, and modern accounting technologies
Skilled negotiator and problem-solver who thrives in a collaborative, fast-paced environment
High integrity, sound judgment, and a results-oriented mindset with a commitment to excellence
Outstanding organizational, time management, and presentation abilities
Bachelor’s degree in Business Administration, Accounting, or Finance
CPA preferred, but not required

Job Responsibility

Drive location accountability to specific goals and key performance indicators
Assist with all aspects of the Finance and Accounting functions, including reporting, budgeting, forecasting, and cash flow optimization
Drive strategic planning, investment evaluation, and M&A initiatives that align with firm objectives
Maintain compliance with tax, audit, and regulatory standards while identifying opportunities for process improvement and risk reduction
Partner with the Managing Partner and Executive Team to guide growth strategies, performance goals, and profitability targets (gross margin, net income, and EBITDA)
Inspire, mentor, and develop the Finance team, fostering a culture of excellence, collaboration, and accountability
Establish and maintain key financial metrics and performance dashboards for Executive review
Deliver insightful financial analysis and recommendations to support data-driven strategic decisions
Oversee financial stability by managing accounts, negotiating terms, and maintaining optimal credit relationships
Design and strengthen internal controls and monitoring systems to protect company assets

What we offer

Medical, Dental, and Vision
GAP Benefits
Supplemental Benefits
Life and AD&D Insurance
Short- & Long-Term Disability Plans
401k with Company Matching
Bonus Structure
Flexible PTO with sick time
Incentive Program
Development Program

Fulltime

Executive Assistant

We are looking for a detail-oriented and proactive Executive Assistant to join o...

Location

United States , Omaha

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in administrative support, sales operations, or executive assistant roles
Exceptional organizational and project management abilities with strong attention to detail
Proven problem-solving skills and a proactive approach to handling challenges
Superior written and verbal communication skills with a detail-oriented approach
Expertise in Microsoft Office and Google Workspace
familiarity with systems like NetSuite or Salesforce is a plus
Ability to manage sensitive information with confidentiality and discretion
Self-motivated and resourceful, capable of anticipating needs and adapting to new situations
Strong ability to multitask and prioritize tasks effectively in a fast-paced environment.

Job Responsibility

Maintain accurate sales data records, prepare reports, and monitor pipeline activities to support sales operations
Assist in creating client proposals, presentations, and other deliverables to ensure high-quality outputs
Address customer service inquiries promptly and escalate issues to appropriate teams when necessary
Collaborate with operations and fulfillment departments to ensure seamless client interactions
Organize and manage the executive calendar, coordinate team travel arrangements, and prioritize daily tasks
Develop meeting agendas, document notes, and follow up on action items to ensure smooth workflow
Draft correspondence, reports, and presentations for internal and external purposes
Conduct in-depth research and compile information to support executive decision-making
Anticipate leadership needs and identify opportunities to streamline processes and improve efficiency.

What we offer

medical, vision, dental, and life and disability insurance
access to a company 401(k) plan
free online training
competitive compensation

Fulltime

Executive Assistant

This role is for an Executive Assistant to support the Chief Product Officer (CP...

Location

Australia , Sydney; Melbourne; Brisbane; Hobart

Salary:

Not provided

UpGuard

Expiration Date

Until further notice

Requirements

Work experience as an Executive Assistant, Personal Assistant or similar operations role
Exceptionally detail-oriented with the ability to predict the future and have it sorted before we think of it
Experience in operations and process improvement
Knowledge of G-Suite knowledge
Action-oriented with excellent initiative, integrity and problem solving abilities

Job Responsibility

Coordinate diary and meetings with the ability to adapt to changing priorities
Format information for internal and external communication – memos, emails, presentations, reports
Facilitate executive meetings and accurately record meeting minutes
Coordinate leadership and team events, travel and accommodation arrangements
Develop processes to ensure the effective management of information and data
Contribute to strategic initiatives important for company success
Do all the above with an additional level of flair, creativity and ingenuity

What we offer

Monthly Lifestyle subsidy: use this for financial, physical and mental wellbeing
WFH set-up allowance: to ensure you have the right environment to work in, we will help you get set-up within your first 3 months at UpGuard
$1500 USD annual Learning & Development allowance: to support your career development all team members will be able to expense development opportunities against this allowance
Generous Annual Leave/PTO allowances: time to recharge your batteries
Personal Leave allowance: this includes sick & carer’s leave
Fully remote working environment: whilst we have physical offices in Sydney & Hobart, we do not mandate compulsory attendance
Top spec hardware: all team members will be provided with top-spec laptops for their role

Fulltime

Travel Operations Executive

Antella Travel Recruitment

Location:
United Kingdom , Central London

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 09, 2026

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Job Posted:
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