Travel Operations and Events Secretary Job at C&M Travel Recruitment (London)

LLP Business Services

This is a key, influential role responsible for the smooth running of the office...

Location

United Arab Emirates , Dubai

Salary:

Not provided

DAC Beachcroft

Expiration Date

Until further notice

Requirements

Flexible, can-do approach to work
Organised and able to prioritise and manage a constantly changing workload
Excellent attention to detail
Able to make decisions within own areas of responsibility
Ability to work to own initiative without close supervision
A co-operative team player who is able to work to tight deadlines
Strong communication skills with a positive and enthusiastic approach to their work

Job Responsibility

Regulatory & Compliance
Acting as the primary on-the-ground liaison with local regulatory authorities, including completing required filings, updates when staff join or leave, annual reporting and any audit-related submissions
Serving as the central "point person" for coordinating administrative, regulatory and operational matters between the local office and internal teams
Liaising with landlord to ensure lease compliance
Supporting wider facilities-related obligations connected to the lease (e.g. inspections, documentation and compliance queries)
On-site health and safety compliance, including maintaining required checks and coordinating with central teams when needed
Delivering local new joiner office inductions, covering office processes, facilities, and H&S requirements
Office Management & Facilities
General day to day office and supplier management
Facilities management

Fulltime

Executive Assistant / Executive Secretary

Our client, a faith-based nonprofit organization, is seeking an experienced Exec...

Location

United States , Grand Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s degree required
Bachelor’s preferred
5+ years of executive administrative or operations experience
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Office, Google Workspace, and database/project tools
Ability to work independently and maintain confidentiality
Nonprofit experience preferred

Job Responsibility

Manage calendars, scheduling, and daily administrative priorities
Draft, edit, and manage correspondence and documentation
Coordinate meetings, prepare materials, and track follow-ups
Arrange travel, itineraries, and related logistics
Serve as a liaison between leadership and stakeholders
Handle sensitive information with discretion
Coordinate logistics and hospitality for events, meetings, and conferences
Manage vendor relationships, travel, and accommodations
Support planning and execution of organizational gatherings
Collaborate with internal teams on projects and initiatives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
mileage reimbursement

Parttime

Office Assistant

As Office Assistant, you are the central point of contact ensuring a smooth, wel...

Location

Netherlands , Rijswijk

Salary:

Not provided

Euro Pool System

Expiration Date

Until further notice

Requirements

You have an MBO-level education in an secretarial field
You bring relevant experience in an administrative and secretarial role, preferably within an international environment
You have proven experience in managing and following up on administrative processes
You have a strong proficiency in both English and Dutch, written and spoken
You have good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).

Job Responsibility

Coordinate day-to-day office operations
Welcome visitors and support colleagues
Maintain strong external relationships
Ensure administration, information management, and office processes are accurate and up-to-date
Organize events and hospitality services
Coordinate logistics and travel arrangements
Support staff events and catering.

What we offer

Work 32 – 40 hours
A competitive salary
25 vacation days per year (based on full-time employment)
Work in an international, dynamic, and growing organization
A good pension scheme
Collaboration with engaged professionals in a purpose-driven organization focused on sustainability and circularity.

Fulltime

Office Administrator

As Specialist Office Administration Support in Munich, you will be responsible f...

Location

Germany , Munich

Salary:

Not provided

Sportradar

Expiration Date

Until further notice

Requirements

Minimum of 3 years' experience from facilities or office management
Customer in centricity, high-level communication, interpersonal, and problem-solving skills
Demonstrated ability to manage multiple priorities and deliver results in a fast-paced environment
Proficiency in HRIS systems, Microsoft Office Suite, and other relevant applications used in HR and Finance
German and English fluent

Job Responsibility

Ensure smooth cooperation with the People Advisors, Centre of Excellences (CoEs) and People Operations
input to processes and ways of working where applicable
actively drive change in the people teams
General, administrative organizational and secretarial tasks, hereunder also some reception activity
Responsible for local attendance management in Timesystem, sick leave reporting and any other absence requests where local PA is escalation point
Post and parcels
Managing travel expense reports and act as payroll support where needed
Participation in the planning and execution of various employee events
Preparation and support of internal/external meetings in the office
Responsible for all vendors locally in Munich, hereunder, SLAs, scope and daily/weekly communication

Fulltime

Legal Assistant

We are looking for a Legal Assistant to support senior attorneys focused on heal...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in executive assistant, legal assistant, or legal secretary support roles, or equivalent administrative experience
Strong ability to manage calendars, coordinate meetings, and balance multiple scheduling demands
Experience arranging business travel and completing expense reports with close attention to detail
Comfort handling documents, correspondence, and administrative processes in a detail-oriented office setting
Proficiency with standard business technology and the ability to learn new systems quickly
Excellent organizational skills, sound communication, and a dependable approach to follow-up
Willingness to work in a hybrid environment with mandatory in-office attendance on Tuesday and Wednesday, plus an additional office day as needed
A collaborative mindset, adaptability, and readiness to support teammates in a collegial work environment

Job Responsibility

Coordinate complex calendars for senior attorneys, including arranging meetings, managing shifting priorities, and organizing larger group events
Handle travel logistics and prepare expense submissions with accuracy and timely follow-through
Prepare engagement and retention documentation for outside counsel and route materials through established internal procedures
Provide day-to-day executive support, including managing correspondence, tracking action items, and helping maintain smooth administrative operations
Organize legal and administrative documents so that records remain accessible, current, and properly maintained
Work closely with colleagues across the team to provide flexible support wherever coverage or additional assistance is needed
Assist with scheduling for hybrid work activities, including in-office planning tied to required team presence on designated days

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

Fulltime

Sr. Administrative Associate – Radiology

At Boston Children’s Hospital, the quality of our care – and our inclusive hospi...

Location

United States , Boston

Salary:

20.63 - 31.46 USD / Hour

Boston Children's Hospital

Expiration Date

Until further notice

Requirements

A high school level of education
Two years of related experience
Prior customer service or administrative experience preferred
Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles
Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations.

Job Responsibility

Leads and directs secretarial, clerical, and administrative support services
Plans work schedules to ensure coverage and compliance with hospital and departmental policies
Develops and maintains office systems, procedures, and policies
Oversees departmental recordkeeping for sensitive administrative and financial data
Manages database input, report generation, and data accuracy
Evaluates and implements system updates as needed
Manages daily administrative operations, including personnel records and regulatory reporting
Processes administrative forms such as purchase orders, payment requests, and reappointment documents
Assists with departmental fellowship, residency, and training programs
Assists with Radiologist CVs and oversees credentialing, licensure, and related documentation

What we offer

flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement
cell phone plan discounts
discounted rates on T-passes

Fulltime

Offshore Services Coordinator

The position exists to provide people coordination support (travel, administrati...

Location

Australia , Perth

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Ability to perform role unsupervised
High level organization and communication skills
Previous experience coordinating/booking high volumes of travel/staff mobilisation (minimum of 5Y working experience is preferred)
Previous administration or travel coordinator experience on an operational site (preferably energy or resource sector)
Capability to travel to offshore assets and complete offshore training requirements if required (MSIC, BOSIET etc)
Ability to engage with and manage stakeholders, internally and externally
Intermediate S4Hana access and training
VPOB and Woodchip access and training
P6 access and training
Advanced skill level in Microsoft Office 365 systems

Job Responsibility

Provide people coordination support (travel, administration, service) to NWS Offshore Asset Leadership Team and North Rankin (NRC) & ANG asset teams
Play a key role in ensuring the department works together to meet business requirements
Provide service delivery support to the identification and delivery of improvement initiatives across NWS Offshore
Responsible for timely processing invoices as per the Woodside standard
PR/PO creation (annual PO’s & adhoc), service entries
S4Hana – Work pack uploads / onsite support as required
S4Hana – General admin support for data entry
Simple Start – Onboarding new starters / maintaining current service providers
Payment for mandatory training, accommodation, purchasing
Coordinate travel bookings & amendments

Executive Office Manager

Astrion has an exciting opportunity for an Executive Office Manager for our Hunt...

Location

United States , Huntsville

Salary:

Not provided

Astrion

Expiration Date

Until further notice

Requirements

Demonstrate experience managing executive calendars, coordinating high-level meetings, preparing executive briefings, and handling confidential communications
Ability to manage multiple priorities, coordinate cross department initiatives and maintain efficient executive office operations
Excellent written and verbal communication skills with the ability to interact professionally with senior leadership and government partners
Strong judgment and ability to manage highly sensitive or confidential information with professionalism and integrity
Advanced proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and experience with collaboration tools such as SharePoint or Teams
Experience coordinating corporate events, calendar scheduling and making progressions with self-independent decisions
Must be flexible in adapting to deadlines, competing priorities, and multitasking while offering high level secretarial assistance, and managing correspondence
Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize and handle multiple projects at once

Job Responsibility

Provide advanced administrative and business support to executive leadership
Manage complex and dynamic executive calendars, meetings, appointments, and scheduling priorities
Coordinate domestic and international travel arrangements, itineraries, agendas, expense reports, and check requests
Prepare correspondence, presentations, reports, spreadsheets, memoranda, and confidential documents
Support executives with data analysis, operational reporting, and project coordination
Serve as a liaison between executives and internal/external stakeholders while maintaining professionalism and confidentiality
Track priorities, deadlines, and follow-up items to ensure timely completion of tasks and initiatives
Handle all expense reports and submissions
Coordinate leadership meetings, company events, conferences, and employee functions
Manage conference room scheduling, meeting logistics, catering, room setup, and audiovisual/Teams support

What we offer

Competitive salaries
Continuing education assistance
Professional development
Multiple healthcare benefits package options
401K with employer matching
Competitive time off policy along with a federally recognized holiday schedule

Fulltime

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Travel Operations and Events Secretary

Job Description

Job Responsibility

Requirements

What we offer

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