Travel Expenses Senior Specialist

• Verifying that travel and expense reports follow both legal requirements and company policies
• Identifying and implementing new, innovative solutions to improve and harmonize travel expense processes and tools
• Checking that all necessary invoices, receipts, and documents are attached to the reports
• Ensuring VAT deductions are calculated correctly and expenses are booked to the right accounts
• Contacting employees to inform them about errors in their reports and helping them make corrections
• Making sure all reports are reviewed on time so that payments can be made without delays
• Answering questions from employees regarding the travel tools and the reimbursement process
• Assisting with internal and external audits by providing necessary information and reports
• Keeping work instructions and training materials updated to reflect the current way of working
• Training and coaching new employees and acting as a back-up for the team

• University degree (Bachelor or Master) in Accounting, Economics, Business Administration, or a related field
• 5+ years of experience in travel expenses and financial processes
• Expert knowledge of travel expense end-to-end processes, financial accounting and internal control reporting
• Fluency in English, both written and spoken
• Experience in working with ERP systems, preferably SAP Concur and ServiceNow is an advantage
• Strong problem-solving and coaching skills with a proactive, positive attitude and a collaborative approach to building relationships and supporting the team

Experience in working with ERP systems, preferably SAP Concur and ServiceNow

• Exciting opportunity to build a new GBS site in Gdansk as part of global GBS operation in a good company
• Collaborative, supportive and innovative atmosphere
• Great colleagues and a multicultural working environment
• Possibility to develop your professional skills with modern processes and tools
• Career opportunities within a global organisation
• Competitive pay and bonus scheme
• Flexible working time and hybrid working with office for purpose for 2 days a week
• Competitive benefit package
• Modern office location at Olivia Centre along the main railroad line