Travel & Event Coordinator Job at Beacon Hill (Washington, DC)

Travel Coordinator

At Adapty, we make it easy for mobile apps to manage in-app purchases and paywal...

Location

Salary:

Not provided

Adapty.io

Expiration Date

Until further notice

Requirements

2+ years in travel management, event operations, or back-office coordination
Solid understanding of visa requirements for CIS citizens across key destinations
Ability to juggle multiple requests simultaneously without dropping details
Comfortable with Google Sheets / Notion for tracking
messengers for day-to-day coordination
Strong attention to detail
Russian: working level
English: sufficient for vendor and hotel correspondence
Ready for uneven workload

Job Responsibility

Book flights, trains, and transfers for employees (events, offsites, conferences, business trips)
Handle hotel and accommodation sourcing
Individual and group bookings, vendor negotiations
Manage visa support end-to-end: document collection, application submission, status tracking (especially relevant for CIS passport holders traveling to EU/Asia)
Maintain a travel tracker — dates, people, statuses, budgets
Handle last-minute changes, cancellations, and travel emergencies
Work with corporate payment tools and process expense reports
Manage relationships with travel agencies, venues, and transfer providers

What we offer

Exceptional compensation directly tied to your results
Direct communication and ownership
Flexible remote work
Education and sports reimbursements
Laptop coverage
PTO

Fulltime

Event Coordinator

We are looking for an Event Coordinator to support the planning and delivery of ...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Marketing, Communications, Event Management, or a related field
At least 3 years of experience in event planning, marketing coordination, project management, or a similar function
Hands-on experience supporting both in-person and virtual events of varying size and complexity
Proficiency with Cvent and working knowledge of Microsoft Office applications
Strong organizational skills with the ability to manage multiple projects and details at the same time
Clear written and verbal communication skills with a collaborative approach to teamwork
Familiarity with budgeting, vendor coordination, and event-related administrative processes

Job Responsibility

Coordinate event logistics from early planning through post-event follow-up, including venue arrangements, lodging blocks, registration setup, and on-site support
Partner with internal stakeholders to define event objectives, track schedules, and help keep projects aligned with budget and delivery targets
Build and maintain event registration workflows using Cvent, ensuring accurate attendee information and a seamless participant experience
Work closely with marketing and communications teams to support promotional materials, event messaging, and audience outreach efforts
Assist with the execution of virtual event elements by collaborating with external production partners and internal teams
Manage vendor relationships by helping with sourcing, onboarding, contracting coordination, and ongoing communication throughout the event lifecycle
Support several event programs at once, balancing deadlines and priorities to ensure each initiative moves forward effectively
Contribute to post-event reporting by gathering feedback and performance data to identify improvements for future programs
Travel as needed, up to 25%, to assist with on-site coordination and live event delivery

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Event Coordinator- Field Package Sales

The Administrative Coordinator is responsible for producing and distributing rec...

Location

United States

Salary:

Not provided

Capital Vacations

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent experience in a related field
Minimum 2 years’ experience in the administrative field required
Minimum 6 months experience of supervisory experience in the administrative field required
Experience using AI tools for productivity or data-related tasks
Strong proficiency in Microsoft Excel
Experience pulling, organizing, and distributing reports
Understand how to develop and implement business strategies
High attention to detail and strong organizational skills
Proficient in time management
the ability to organize and manage multiple priorities

Job Responsibility

Produce and distribute recurring operational reports
Maintain data accuracy across reporting tools
Support administrative functions, including travel coordination
Leverage AI tools to automate repetitive tasks and enhance reporting efficiency
Identify and propose innovative solutions to improve data accuracy, speed, and usability
Stay current on emerging AI capabilities
Use Microsoft Excel extensively for data analysis, reconciliation, and reporting
Apply formulas, pivot tables, lookups, and structured formatting
Identify opportunities to streamline reporting through improved Excel workflows
Book and manage business travel arrangements

What we offer

Medical Insurance
Dental Insurance
Vision Insurance
Discounted Resort Stays
Paid Time Off
Life Insurance
Long-Term Disability
Professional Development
Competitive Compensation
Rapid Growth

Fulltime

Event Coordinator

Join our client's team as an Event Coordinator and play a key role in delivering...

Location

United States , Wilmington

Salary:

55000.00 - 60000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Self-motivated and able to work independently, while also thriving in a team environment
Excellent organizational abilities and strong attention to detail
Outstanding communication and interpersonal skills
Creative problem-solving skills and a knack for resourceful solutions
Must be currently authorized to work in the U.S. (visa sponsorship is not available for this role)
1+ years of corporate events experience

Job Responsibility

Manage several projects simultaneously and adapt to shifting priorities in a fast-paced setting
Partner with Marketing and Sales teams to define event goals and target audiences, ensuring alignment and consistency across all event activities
Support all aspects of event planning, from research and logistics to booking travel and accommodations for offsite participants
Assist in developing event agendas, schedules, and coordinating promotional materials such as email invitations and branded content
Oversee event registration and communication to guarantee a smooth and welcoming experience for attendees
Keep well-organized records and maintain resources related to event planning and execution
Build strong relationships with colleagues and external vendors to ensure event success

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Fulltime

Travel Coordinator

This is a permanent full-time role based at our beautiful West Perth office, nea...

Location

Australia , Perth

Salary:

Not provided

PLS

Expiration Date

Until further notice

Requirements

Experience with MS Office suite
Planning and booking international and domestic travel
Journey management, including addressing plan deviations
Experience working with Corporate Travel Management (CTM)
Strong organizational ability
Customer service ethos
Ability to work effectively in a dynamic team environment
Strong commitment to safety and the environment

Job Responsibility

Support non-ELT employees to book and manage international business travel and ensure appropriate preparation for overseas travel (including visas, medicals, insurance, travel management)
Support the refining and streamlining of a long-term approach to international travel booking and management for non-ELT employees
Support other members of the Perth Business Services and Facilities team as required and provide leave coverage for short-term leave
Engage with and provide Perth-based support to Site Travel Administration, in particular relating to the mobilisation of new employees
Be prepared to support contingency and response planning and management for significant events such as cyclones. This may involve supporting the Crisis Management Team (CMT) or ad-hoc initiatives such as a Perth dependents information and coordination desk, as required
Monitor day-to-day adherence to the relevant approved budget areas for Business Services and Facilities, identifying and flagging risks to spend and opportunities for efficiencies
Manage incoming e-mails to PLS from internal and external sources relating to travel requirements by monitoring appropriate channels and managing internal escalation and responses as required
Engage with key travel related stakeholders, including (internally) Risk, Accounts Payable, Contracts & Procurement, HR, and (externally) Corporate Travel Management (CTM)
Assist with the coordination of in-office events as required, including planning, set-up, catering, invitations, pack-down, raising of associated POs and receipting of invoices

What we offer

18 weeks parental leave for primary carers and 4 weeks for secondary carers
Flexible working arrangements including an option to work from home
Health and wellbeing allowance
Annual short-term incentive bonus that recognises individual and business performance
PLS employee share scheme
Novated leasing through salary sacrifice
Paid community leave
Monthly employee recognition awards
Access to PLS’ KidsCo School Holiday Program

Fulltime

Event Coordinator

We are seeking an enthusiastic and detail-oriented Event Coordinator to join our...

Location

United States , Burbank

Salary:

28.00 - 30.00 USD / Hour

Software Resources

Expiration Date

Until further notice

Requirements

Schedules, budget, key meeting requirements, credentials, badges, logistics, on-site at the event, set up, break down
Highly organized with keen eye for detail
Will need to juggle multiple priorities
Discretion and good judgement is imperative, will be privy to confidential proprietary information
Experience managing large scale conferences or events
Must be able to stand for long periods

Job Responsibility

Create and maintain event planning documents including schedules, budgets and logistics
Collaborate with stakeholders to define event goals, themes, and objectives
Coordinate communication, asset requests, and materials as needed
Attend key meetings, take notes, contribute to the ideation processes, and ensure appropriate follow through of relevant action items discussed
Arrange credentials, accommodations, and general logistics for staff and participants
Assist managers with overseeing setup, teardown, and on-site operations during the convention
Assist managers with addressing any issues or emergencies that arise during the event
Some travel and non-traditional work hours may be required depending on business needs
Ability to maintain highly confidential information
Assist managers with routing materials for approval and other various tasks as needed

What we offer

medical, dental, and vision coverage
a 401(k) with company match
short-term disability
life insurance with AD&D

Fulltime

Travel Coordinator

The Travel Coordinator organizes business trips for employees and external clien...

Location

United States , Camarillo

Salary:

Not provided

Chat3D

Expiration Date

Until further notice

Requirements

Experience working in a professional environment
Ability to manage multiple priorities and projects utilizing time management and organizational skills
Excellent written and verbal communication skills
Travel industry experience required
Experience with Microsoft Office and travel vendor software experience (Sabre, Concur, etc.) preferred

Job Responsibility

Organizes business trips for employees and external clients (VIPs, consultants, candidates, etc.)
Identifies the optimal travel arrangements and makes the necessary reservations
Collaborates with instigators and the Talent Development team to define needs for team seminars
Takes charge of the creation, management and logistics of the entire event
Collaborates with the Events team for the organization of logistics for external events and trade fairs
Carries out replacement missions within the Travel & Reception team as needed
Communicates effectively with travelers to identify their needs
Researches and compares trips and hotels to identify the best option
Proposes optimal solutions that respect travel policies and needs
Makes requested reservations when travel falls within policy and budget

Fulltime

Global Event Coordinator

We are looking for a detail-oriented and proactive Global Event Coordinator to m...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in event coordination, marketing, or administrative roles, preferably in a corporate setting
Proven ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail
Exceptional communication and interpersonal skills, with the ability to interact confidently with senior stakeholders and clients
Proficiency in Microsoft Office Suite and familiarity with event or project management platforms such as Asana or monday.com
Strong organizational skills and the ability to manage event logistics effectively
Experience coordinating large-scale corporate events or high-profile engagements
Flexibility to work across different time zones to accommodate global events
Demonstrated ability to build and maintain strong relationships with stakeholders and vendors

Job Responsibility

Plan and oversee the execution of corporate events, including conferences, webinars, client engagements, and internal meetings
Coordinate event logistics such as venue selection, vendor contracts, catering arrangements, travel plans, and attendee registration
Develop and distribute event marketing materials, including invitations, promotional assets, and post-event communications
Monitor event budgets, process invoices, and ensure all financial documentation is accurately maintained
Gather feedback from attendees and prepare detailed post-event reports to evaluate success and identify improvements
Manage stakeholder communications and ensure seamless collaboration among internal teams and external partners
Support broader marketing and administrative initiatives to align with departmental goals
Utilize tools like Asana or monday.com to track project progress and ensure timely completion of tasks
Build strong relationships with vendors, clients, and stakeholders to ensure smooth event operations
Adapt to global time zones when required to support international events

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Travel & Event Coordinator

Job Description

Job Responsibility

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