Travel Coordinator Job at Traveling with Tasha (Springfield)

Crewing Coordinator

Thriving company is looking for a Crew Coordinator to start ASAP in Gatwick, wit...

Location

United Kingdom , Gatwick

Salary:

15.00 - 18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Logistics and coordination experience from an Airline industry
Able to communicate at a high level to colleagues and contractors internationally
Total proficiency with Microsoft Office programmes and Zoom/Teams
Good IT and organisational skills with a willingness to learn additional software
Excellent attention to detail

Job Responsibility

Planning and preparation of crew changes, coordinating with managers and crew managers in line with guidelines
Working closely with the operations and logistics teams on crew changes
Logistics and administration of travel and accommodation for crew
Visa applications for personnel
Daily follow up of staff, cooperation with sub-contractors and crewing departments
Support Operations with coordination and travel of staff and sub-contractors
Ensure all staff are compliant with company and HR guidance, creating reports to evidence
QHSE management, objectives, and risk awareness

Fulltime

Executive Coordinator

Reporting directly to the SVP, Global Head of Pricing, Access, Value and Evidenc...

Location

United States , San Rafael

Salary:

88000.00 - 121000.00 USD / Year

BioMarin Pharmaceutical

Expiration Date

Until further notice

Requirements

Minimum of 5 – 10 years experience of executive level support, including experience supporting global teams
Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with coordinating complex travel
Working knowledge of Concur Expense management
Bachelor’s degree preferred

Job Responsibility

High volume calendar management for the SVP, Global Pricing, Access, Value and Evidence, as well as calendar support for others on the PAVE leadership team
Understanding priority and seniority of meetings
Initiates and determines which meetings to reschedule to resolve conflicts
Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones
Confirms virtual vs in-person attendance as needed
Coordinating catering for on-site critical meetings (when appropriate and approved)
Working and partnering with the Sr Executive Coordinator to the Chief Commercial Officer of BioMarin’s Global Commercial Organization and working closely with other BioMarin Administrative Assistants
Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc)
Preparing expense reports, ensuring alignment to policies and submitting in a timely manner
Resolving IT issues, ordering equipment upon request

What we offer

company-sponsored medical, dental, vision, and life insurance plans
discretionary annual bonus
discretionary stock-based long-term incentives
paid time off

Fulltime

Virtual Assistant

The Starknet Foundation is looking for a proactive, detail-driven Virtual Assist...

Location

Salary:

Not provided

Starknet Foundation

Expiration Date

Until further notice

Requirements

Proven experience in travel coordination, executive support, or administrative operations
Strong attention to detail and ability to manage multiple requests efficiently
Familiarity with corporate travel tools (eg: Navan or similar platforms)
Skilled in sourcing cost-effective travel options and managing vendor communications
Excellent communication and organizational skills
Fluent in both verbal and written English
Reliable, proactive, and comfortable working independently in a remote setting
Flexibility is critical: you’ll provide coverage across global time zones, adjust hours based on travel demand, and ensure timely support for a 40-person organization

Job Responsibility

Review all flight requests for policy compliance, cost, and business purpose
Identify and present lower-cost alternatives when available, ensuring safety and quality are maintained
Approve and finalize travel bookings
Coordinate group travel and offsite logistics, providing compliant flight options for team confirmation
Support travelers with receipt uploads, Navan troubleshooting, and travel-related queries
Track and flag any travel outside benchmark thresholds for People Team review
Maintain accurate travel records and ensure proper documentation for reimbursement
Demonstrate exceptional responsiveness: acknowledge all inbound requests same working day, provide clear timelines for follow-up, and proactively escalate blockers
Work closely with the People Team to optimize travel processes and reduce administrative overhead

Parttime

Deployment Staff Officer

AnaVation is looking for a talented Deployment Staff Officer who is passionate a...

Location

United States , Linthicum Heights

Salary:

Not provided

AnaVation

Expiration Date

Until further notice

Requirements

U.S. Citizen, SCI cleared within last 2 years
Bachelor's Degree or 4 years of additional relevant experience
Experience using the Defense Travel System (DTS)
Exceptional organizational skills
Demonstrates exceptional oral and written communication skills and the ability to work in a fast-paced environment

Job Responsibility

Works closely with the program travelers and uses the Defense Travel System (DTS) to make necessary reservations for travelers and at the conclusion of travel, the contractor shall assist the traveler with completing and submitting the necessary documentation in DTS to ensure the traveler and the Government travel charge card are properly reimbursed
Performs as the Organizational Defense Travel Administrator (ODTA) and will be responsible for assisting, providing guidance and training concerning DTS
Performs as the Program Coordinator responsible for the transitioning, maintenance, and all related activity of Government cards for the program
Assists personnel with the initiation and routing of DTS authorizations and vouchers
Works closely with travelers and approving officials to resolve any discrepancies and/or problems
Supports the designated Center, Office, and Task Force with administrative functions and deployment processes
Supports activity and data modeling, development of modern business methods, identification of best practices, and creating and assessing standard operation procedures performance
Provides group facilitation, training, and additional forms of knowledge transfer if required

What we offer

Generous cost sharing for medical insurance for the employee and dependents
100% company paid dental insurance for employees and dependents
100% company paid long-term and short term disability insurance
100% company paid vision insurance for employees and dependents
401k plan with generous match and 100% immediate vesting
Competitive Pay
Generous paid leave and holiday package
Tuition and training reimbursement
Life and AD&D Insurance

Fulltime

Executive Assistant

About the Company: Our client is an investment firm with over $13 billion in AUM...

Location

United States , New York

Salary:

110000.00 - 135000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
2-4 years of related admin experience
Prior experience supporting senior executives at an investment firm preferred
Strong Microsoft Office skills
Experience coordinating and booking travel preferred

Job Responsibility

Manage and maintain complex calendars
Coordinate and schedule internal and external meetings and events
Schedule conference rooms, AV support, catering, and manage guest check-in
Coordinate travel arrangements including flights, hotels, ground service, dinner reservations, and other necessary items
Manage, track, and submit expenses for team members
Prepare and print presentations, memos, documents, and booklets
Provide coverage to other executives when necessary

Independent Contractor Associate Account Coordinator

The Associate Account Coordinator role is an entry-level position designed to pr...

Location

United States , Chicago

Salary:

Not provided

Vaniam Group

Expiration Date

Until further notice

Requirements

Bachelor's Degree in a relevant field (e.g., marketing, business, communications, etc.)
Strong organizational and time management skills
Exceptional attention to detail
Strong written and verbal communication skills
Familiarity with project management tools (e.g., Zoom, Microsoft Office Suite)
Enthusiasm for learning and contributing within a team environment
Ability to travel within the U.S. and internationally as needed based on project, client, and organizational requirements (up to 40% travel expected)

Job Responsibility

Update project timelines with input from internal teams
Schedule meetings, draft invitations, and organize program materials
Use project systems to track updates and flag risks to deadlines
Maintain deliverable trackers and ensure accurate records
Send reminders to stakeholders and follow up on deadlines
Format and proofread client-facing deliverables
Assist in creating presentation slides for internal and external meetings
Schedule client calls and support communication
Keep project documentation organized and up to date
Provide administrative support and complete ad hoc tasks

Fulltime

Executive Assistant

Location

United States , New York

Salary:

160000.00 - 180000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
7-10 years of EA experience supporting C-level executives
Advanced proficiency in Microsoft Office
Experience with calendar management systems and travel booking platforms
Strong research and data analysis capabilities

Job Responsibility

Coordinate and manage a complex calendar including meetings, travel, and events
Prioritize scheduling requests and resolve conflicts efficiently
Prepare detailed itineraries and briefing materials for meetings and travel
Draft and edit communications including emails, letters, and presentations
Plan and coordinate domestic and international travel arrangements
Prepare comprehensive travel itineraries with logistics, accommodations, and ground transportation
Manage compliance program reporting requirements for executives
Support special projects and initiatives

Executive Assistant

We are looking for a highly skilled Executive Assistant to provide comprehensive...

Location

United States , Bakersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience as an Executive Assistant or in a similar role
Proficiency in managing calendars and coordinating complex travel arrangements
Strong writing skills with the ability to draft clear and concise correspondence
Bilingual proficiency is required, with excellent verbal and written communication
Demonstrated ability to multitask and prioritize effectively in a fast-paced environment
Experience in preparing board packets, meeting notes, and other executive-level documentation
High level of proficiency with digital organization tools and office software
Exceptional organizational skills and attention to detail

Job Responsibility

Manage complex calendars, including scheduling meetings and appointments for executives
Coordinate travel arrangements, including booking flights, accommodations, and transportation
Prepare and organize board packets, meeting notes, and other essential documentation
Compose clear and concise correspondence and other written communications on behalf of executives
Facilitate executive meetings by preparing agendas and ensuring follow-ups are completed
Maintain digital organization systems to ensure easy access to critical files and documents
Act as a liaison between executives and internal or external stakeholders
Handle multiple projects simultaneously while meeting deadlines and maintaining accuracy
Provide general administrative support to ensure the smooth operation of the executive office

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Travel Coordinator

Traveling with Tasha

Location:
United States , Springfield

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 03, 2026

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