CrawlJobs Logo

Travel Coordinator

chat3d.ai Logo

Chat3D

Location Icon

Location:
United States , Camarillo

Category Icon
Category:
Logistics

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

The Travel Coordinator organizes business trips for employees and external clients (VIPs, consultants, candidates, etc.), identifies the optimal travel arrangements and makes the necessary reservations. At the request of internal management when organizing team seminars, he/she collaborates with the instigators and the Talent Development team to define needs and takes charge of the creation, management and logistics of the entire event. He/she collaborates with the Events team for the organization of logistics for external events and trade fairs. He/she is also versatile and carries out replacement missions within the Travel & Reception team as needed.

Job Responsibility:

  • Organizes business trips for employees and external clients (VIPs, consultants, candidates, etc.)
  • Identifies the optimal travel arrangements and makes the necessary reservations
  • Collaborates with instigators and the Talent Development team to define needs for team seminars
  • Takes charge of the creation, management and logistics of the entire event
  • Collaborates with the Events team for the organization of logistics for external events and trade fairs
  • Carries out replacement missions within the Travel & Reception team as needed
  • Communicates effectively with travelers to identify their needs
  • Researches and compares trips and hotels to identify the best option
  • Proposes optimal solutions that respect travel policies and needs
  • Makes requested reservations when travel falls within policy and budget
  • Prepares travel itineraries, distributes travel confirmations
  • Obtains management approval for travel requests and expenses that exceed limits
  • Advises travelers and helps them meet needs for specialized travel documents such as visas or passports
  • Monitors and facilitates the use of company air travel credit cards, frequent flyer programs and other rewards programs
  • Researches and compares different venues and activities for seminars based on budget
  • Validates with instigators then prepares and communicates all relevant information
  • Collaborates with Talent Development to integrate training activities into seminars
  • Close collaboration with other divisions for the organization of internal and external events
  • Permanent optimization of tools used for daily missions
  • Preparation and communication of detailed monthly reporting of travel expenses to each division director
  • Carries out replacements within the team when necessary (guest coordinator)
  • Performs other related tasks as assigned

Requirements:

  • Experience working in a professional environment
  • Ability to manage multiple priorities and projects utilizing time management and organizational skills
  • Excellent written and verbal communication skills
  • Travel industry experience required
  • Experience with Microsoft Office and travel vendor software experience (Sabre, Concur, etc.) preferred

Additional Information:

Job Posted:
February 17, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Chat3D - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Travel Coordinator

Crewing Coordinator

Thriving company is looking for a Crew Coordinator to start ASAP in Gatwick, wit...
Location
Location
United Kingdom , Gatwick
Salary
Salary:
15.00 - 18.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Logistics and coordination experience from an Airline industry
  • Able to communicate at a high level to colleagues and contractors internationally
  • Total proficiency with Microsoft Office programmes and Zoom/Teams
  • Good IT and organisational skills with a willingness to learn additional software
  • Excellent attention to detail
Job Responsibility
Job Responsibility
  • Planning and preparation of crew changes, coordinating with managers and crew managers in line with guidelines
  • Working closely with the operations and logistics teams on crew changes
  • Logistics and administration of travel and accommodation for crew
  • Visa applications for personnel
  • Daily follow up of staff, cooperation with sub-contractors and crewing departments
  • Support Operations with coordination and travel of staff and sub-contractors
  • Ensure all staff are compliant with company and HR guidance, creating reports to evidence
  • QHSE management, objectives, and risk awareness
  • Fulltime
Read More
Arrow Right

Executive Coordinator

Reporting directly to the SVP, Global Head of Pricing, Access, Value and Evidenc...
Location
Location
United States , San Rafael
Salary
Salary:
88000.00 - 121000.00 USD / Year
biomarin.com Logo
BioMarin Pharmaceutical
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 – 10 years experience of executive level support, including experience supporting global teams
  • Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Experience with coordinating complex travel
  • Working knowledge of Concur Expense management
  • Bachelor’s degree preferred
Job Responsibility
Job Responsibility
  • High volume calendar management for the SVP, Global Pricing, Access, Value and Evidence, as well as calendar support for others on the PAVE leadership team
  • Understanding priority and seniority of meetings
  • Initiates and determines which meetings to reschedule to resolve conflicts
  • Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones
  • Confirms virtual vs in-person attendance as needed
  • Coordinating catering for on-site critical meetings (when appropriate and approved)
  • Working and partnering with the Sr Executive Coordinator to the Chief Commercial Officer of BioMarin’s Global Commercial Organization and working closely with other BioMarin Administrative Assistants
  • Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc)
  • Preparing expense reports, ensuring alignment to policies and submitting in a timely manner
  • Resolving IT issues, ordering equipment upon request
What we offer
What we offer
  • company-sponsored medical, dental, vision, and life insurance plans
  • discretionary annual bonus
  • discretionary stock-based long-term incentives
  • paid time off
  • Fulltime
Read More
Arrow Right

Deployment Staff Officer

AnaVation is looking for a talented Deployment Staff Officer who is passionate a...
Location
Location
United States , Linthicum Heights
Salary
Salary:
Not provided
anavationllc.com Logo
AnaVation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • U.S. Citizen, SCI cleared within last 2 years
  • Bachelor's Degree or 4 years of additional relevant experience
  • Experience using the Defense Travel System (DTS)
  • Exceptional organizational skills
  • Demonstrates exceptional oral and written communication skills and the ability to work in a fast-paced environment
Job Responsibility
Job Responsibility
  • Works closely with the program travelers and uses the Defense Travel System (DTS) to make necessary reservations for travelers and at the conclusion of travel, the contractor shall assist the traveler with completing and submitting the necessary documentation in DTS to ensure the traveler and the Government travel charge card are properly reimbursed
  • Performs as the Organizational Defense Travel Administrator (ODTA) and will be responsible for assisting, providing guidance and training concerning DTS
  • Performs as the Program Coordinator responsible for the transitioning, maintenance, and all related activity of Government cards for the program
  • Assists personnel with the initiation and routing of DTS authorizations and vouchers
  • Works closely with travelers and approving officials to resolve any discrepancies and/or problems
  • Supports the designated Center, Office, and Task Force with administrative functions and deployment processes
  • Supports activity and data modeling, development of modern business methods, identification of best practices, and creating and assessing standard operation procedures performance
  • Provides group facilitation, training, and additional forms of knowledge transfer if required
What we offer
What we offer
  • Generous cost sharing for medical insurance for the employee and dependents
  • 100% company paid dental insurance for employees and dependents
  • 100% company paid long-term and short term disability insurance
  • 100% company paid vision insurance for employees and dependents
  • 401k plan with generous match and 100% immediate vesting
  • Competitive Pay
  • Generous paid leave and holiday package
  • Tuition and training reimbursement
  • Life and AD&D Insurance
  • Fulltime
Read More
Arrow Right

Executive Assistant

About the Company: Our client is an investment firm with over $13 billion in AUM...
Location
Location
United States , New York
Salary
Salary:
110000.00 - 135000.00 USD / Year
arrowsearchpartners.com Logo
Arrow Search Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required
  • 2-4 years of related admin experience
  • Prior experience supporting senior executives at an investment firm preferred
  • Strong Microsoft Office skills
  • Experience coordinating and booking travel preferred
Job Responsibility
Job Responsibility
  • Manage and maintain complex calendars
  • Coordinate and schedule internal and external meetings and events
  • Schedule conference rooms, AV support, catering, and manage guest check-in
  • Coordinate travel arrangements including flights, hotels, ground service, dinner reservations, and other necessary items
  • Manage, track, and submit expenses for team members
  • Prepare and print presentations, memos, documents, and booklets
  • Provide coverage to other executives when necessary
Read More
Arrow Right

Independent Contractor Associate Account Coordinator

The Associate Account Coordinator role is an entry-level position designed to pr...
Location
Location
United States , Chicago
Salary
Salary:
Not provided
vaniamgroup.com Logo
Vaniam Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree in a relevant field (e.g., marketing, business, communications, etc.)
  • Strong organizational and time management skills
  • Exceptional attention to detail
  • Strong written and verbal communication skills
  • Familiarity with project management tools (e.g., Zoom, Microsoft Office Suite)
  • Enthusiasm for learning and contributing within a team environment
  • Ability to travel within the U.S. and internationally as needed based on project, client, and organizational requirements (up to 40% travel expected)
Job Responsibility
Job Responsibility
  • Update project timelines with input from internal teams
  • Schedule meetings, draft invitations, and organize program materials
  • Use project systems to track updates and flag risks to deadlines
  • Maintain deliverable trackers and ensure accurate records
  • Send reminders to stakeholders and follow up on deadlines
  • Format and proofread client-facing deliverables
  • Assist in creating presentation slides for internal and external meetings
  • Schedule client calls and support communication
  • Keep project documentation organized and up to date
  • Provide administrative support and complete ad hoc tasks
  • Fulltime
Read More
Arrow Right

Executive Assistant

Location
Location
United States , New York
Salary
Salary:
160000.00 - 180000.00 USD / Year
arrowsearchpartners.com Logo
Arrow Search Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required
  • 7-10 years of EA experience supporting C-level executives
  • Advanced proficiency in Microsoft Office
  • Experience with calendar management systems and travel booking platforms
  • Strong research and data analysis capabilities
Job Responsibility
Job Responsibility
  • Coordinate and manage a complex calendar including meetings, travel, and events
  • Prioritize scheduling requests and resolve conflicts efficiently
  • Prepare detailed itineraries and briefing materials for meetings and travel
  • Draft and edit communications including emails, letters, and presentations
  • Plan and coordinate domestic and international travel arrangements
  • Prepare comprehensive travel itineraries with logistics, accommodations, and ground transportation
  • Manage compliance program reporting requirements for executives
  • Support special projects and initiatives
Read More
Arrow Right

Executive Assistant

We are looking for a highly skilled Executive Assistant to provide comprehensive...
Location
Location
United States , Bakersfield
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of experience as an Executive Assistant or in a similar role
  • Proficiency in managing calendars and coordinating complex travel arrangements
  • Strong writing skills with the ability to draft clear and concise correspondence
  • Bilingual proficiency is required, with excellent verbal and written communication
  • Demonstrated ability to multitask and prioritize effectively in a fast-paced environment
  • Experience in preparing board packets, meeting notes, and other executive-level documentation
  • High level of proficiency with digital organization tools and office software
  • Exceptional organizational skills and attention to detail
Job Responsibility
Job Responsibility
  • Manage complex calendars, including scheduling meetings and appointments for executives
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation
  • Prepare and organize board packets, meeting notes, and other essential documentation
  • Compose clear and concise correspondence and other written communications on behalf of executives
  • Facilitate executive meetings by preparing agendas and ensuring follow-ups are completed
  • Maintain digital organization systems to ensure easy access to critical files and documents
  • Act as a liaison between executives and internal or external stakeholders
  • Handle multiple projects simultaneously while meeting deadlines and maintaining accuracy
  • Provide general administrative support to ensure the smooth operation of the executive office
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are seeking a highly skilled Executive Assistant to support a high-profile cl...
Location
Location
United States , Houston
Salary
Salary:
Not provided
chasesource.com Logo
ChaseSource
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly detail-oriented, process-driven, and forward-thinking
  • Possesses strong organizational and problem-solving skills, with the ability to manage multiple priorities
  • Experienced in household management, event coordination, and travel planning
  • Tech-savvy, with the ability to integrate digital tools for efficiency
  • Strong written and verbal communication skills
  • “Worldly” and well-rounded with life experience that enables sound judgment and adaptability
  • Proactive and assertive in managing responsibilities without constant oversight
  • Must be comfortable working remotely and reporting on-site as needed in Houston
  • Must be available to respond and assist during standard business hours and occasional weekends as needed
  • Flexibility to adjust based on the client’s travel and time zone shifts (including working earlier when the client is abroad)
Job Responsibility
Job Responsibility
  • Serve as a trusted right-hand to the client, ensuring their calendar, travel, and day-to-day priorities are meticulously managed
  • Anticipate needs and proactively address tasks, minimizing the need for direction or follow-ups
  • Organize and maintain detailed notes from recorded calls, ensuring follow-ups and next steps are documented and executed efficiently
  • Work closely with the existing Executive/Personal Assistant to coordinate household and personal affairs
  • Handle household management tasks and oversee projects as needed, ensuring seamless operations
  • Coordinate complex travel arrangements with a high level of detail and foresight
  • Maintain discretion and confidentiality in all matters, acting with professionalism and integrity
  • Respond to emails, texts, and calls promptly within the client’s preferred timeframe (8 AM – 5 PM ET, with Sunday email reviews)
What we offer
What we offer
  • Benefits package available
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy