Travel Coordinator - Administrative Assistant

• Processes all employee-related travel requests
• Processes all recruiting-related travel requests
• Purchases/reserves all company transportation and accommodations
• Contracts and coordinates with hotels, airlines, and vehicle rental agencies for lowest corporate rates/fares available
• Stays informed of all travel related issues and alerts management of changes within the travel industry
• Creates expense reports for travelers, collects and maintains appropriate receipts and verifies company travel invoices
• coordinates with the accounting department for employee reimbursements
• Monitors and ensures compliance with Scaled's Travel Policy and Procedures
• May at times be asked to support staff in assigned project-based work
• Schedule is flexible to accommodate work after hours and on weekends as necessary
• Serves as backup to the admin team
• Supports administrative and departmental projects and initiatives as directed presentations, etc.

• Self-starter who is goal oriented
• Ability to prioritize a high volume of tasking and operate in a 'fire and forget' atmosphere
• Maintains a high degree of confidentiality
• Ability to work independently in a dynamic environment
• Ability to exercise good judgment with minimal oversight
• Proactively completes assigned tasking, including on-the-fly problem solving and issues that require critical thought
• Demonstrated capability organizing a complex schedule and varied priorities
• Must be able to work well with a wide variety of personalities across all departments
• Must be proficient in Microsoft Office programs (MS Word, MS Excel, MS PowerPoint and MS Outlook)
• Prior experience in travel logistics preferred

Prior experience in travel logistics preferred

100% Paid Benefits and 401k Matching