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Travel and Expense Reimbursements Manager

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HBS

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Location:
United States , Boston

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Travel and Expense Reimbursements Manager is a member of the Financial Operations team within the Financial Office at Harvard Business School, a $1B+ institution. The incumbent will support all aspects of Expense Reimbursements management and compliance across the departments of the Harvard Business School.

Job Responsibility:

  • Serve as the primary authority on travel and expense reimbursement policy
  • Review, audit, and approve expense reports for faculty, staff, students and non-employees
  • Analyze exceptions, determine when exceptions or overages warrant escalation
  • Ensure proper documentation, business purpose, and correct department coding
  • Enforce international travel registration requirements
  • Manage vendor setup for non-employees
  • Evaluate Corporate Card and PCard applications and limit increase requests
  • Review and approve PCard reports and track activity
  • Manage card holder delinquencies
  • Design and deliver training that interprets expense and travel policies
  • Ensure that the Financial Office and HBS websites are kept current
  • Manage school wide petty cash replenishments and audits
  • Prepare and review accounting journal entries
  • Build trust and collaboration by being present on-site and engaging directly with colleagues

Requirements:

  • Bachelor’s degree or equivalent work experience required
  • Minimum of 5 years’ relevant work experience
  • Demonstrated experience with expense reimbursement systems (Concur strongly preferred)
  • Strong knowledge of expense policy enforcement, audit standards, and approval workflows
  • High attention to detail with the ability to identify exceptions and compliance risks
  • Proficiency in Microsoft Office (including Excel)
  • Strong written and verbal communication skills

Nice to have:

  • Experience in higher education or complex institutional finance environments
  • Familiarity with corporate card, PCard, and payroll reimbursement processes
  • Experience coordinating with Accounts Payable, Payroll, and central finance offices
  • Ability to learn quickly, to initiate action, and an eagerness to grow
  • Ability to build strong relationships with people at all levels of the organization
What we offer:
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Support for families and caregivers
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks

Additional Information:

Job Posted:
February 07, 2026

Work Type:
Hybrid work
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